Rachel Coleman
Coral Springs,FL
Summary
Dedicated Office Management and Administrative Professional with experience in Music Education. Innovative and open-minded individual with a passion for creating a safe and efficient learning environment for the next generation of young musicians. Works effectively with cross-functional teams in ensuring operational and service excellence.
Overview
5
5
years of professional experience
Work History
Office Manager
Frost School Of Music At The University Of Miami
08.2022 - Current
- Oversaw office inventory activities by ordering, requisitions, stocking and shipment receiving.
- Reviewed operating budgets periodically to analyze trends affecting budget needs.
- Procured music scores and parts on behalf of the Frost Symphony and Repertory Orchestras.
- Assisted Department Chairs in the development and preparation of promotional materials.
- Evaluated departmental needs and prioritized tasks appropriately to ensure objectives and deadlines are met.
- Entered and maintained departmental records in company database.
- Regulated day-to-day administrative function of the department.
- Coordinated special projects and events.
- Utilized Excel to create reports and recommended courses of financial action to upper management for University related conferences and other events.
Administrative Assistant/Librarian
Michigan State University, School Of Music
01.2019 - 05.2022
- Organized library catalog, supplies, equipment and records for the Jazz Studies Department.
- Coached new employees on administrative procedures, company policies and performance standards.
- Supported the Jazz Events Coordinator and Department Chair with day-to-day administrative tasks.
- Created hand-built replacements to lost or missing musical parts for the use of University students and faculty.
- Executed record filing systems to improve document management and rental protocol.
Teaching Assistant/Music Camp Instructor
Geri Allen Summer Jazz Camp
07.2021 - 07.2021
- Tutored struggling students between the ages of 12-24 individually and in small groups to reinforce learning concepts.
- Prepared lecture materials, gathered data and taught courses with the focus of preparing young jazz musicians for careers in music performance.
- Assisted instructor with classroom management and curriculum planning for struggling students.
- Supported classroom activities, prepared digital presentations and distributed learning materials to students.
Teaching Assistant/Music Camp Instructor
Dillard Center For The Arts
06.2018 - 06.2018
- Supported classroom activities by preparing instructional materials and distributing music scores and parts.
- Implemented a new record filing system for the Jazz Performance Big Band Library.
- Instructed music students between the ages of 12-19 with an emphasis on jazz saxophone performance.
- Monitored behavior during camp activities, effectively de-escalating situations and ensuring a safe learning environment for students.
- Assisted the Camp Director in day-to-day activities and distributed documents to camp employees and students.
Education
Bachelor of Music - Jazz Studies
Michigan State University
East Lansing, MI05.2022
Skills
- Project Management
- Departmental Support
- Office Supplies and Inventory
- Lesson Planning
- Group and Individual Instruction
- Team Collaboration
- Data Analysis
- Budget Projections
- Contracts and Supplier Agreements
- Travel management
Timeline
Office Manager
Frost School Of Music At The University Of Miami
08.2022 - Current
Teaching Assistant/Music Camp Instructor
Geri Allen Summer Jazz Camp
07.2021 - 07.2021
Administrative Assistant/Librarian
Michigan State University, School Of Music
01.2019 - 05.2022
Teaching Assistant/Music Camp Instructor
Dillard Center For The Arts
06.2018 - 06.2018
Bachelor of Music - Jazz Studies
Michigan State University
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