Summary
Overview
Work History
Education
Skills
Timeline
Receptionist
Rachel Diaz

Rachel Diaz

Petaluma,CA

Summary

I am confident that my experience and skills make me a strong candidate for this position. I am an efficient Payroll Administrator knowledgeable about managing payroll for up to 1500 employees each period. Adept at reviewing and correcting records, processing payments and funding accounts. Ready to bring 20 years of progressive experience to a new permanent role.

Overview

24
24
years of professional experience

Work History

Corporate Payroll Manager

Holmes Oil Company
10.2018 - 05.2023
  • Payroll, HR, safety committee, supervising front desk associates, accounts payable. Maintaining all Benefits and reconciliation of payroll deductions.
  • Biweekly payroll processing through Kronos WFR and ADP for 600 employees
  • Benefits administration, new hire on boarding, FMLA administration, Processing of all VOE's and unemployment claims
  • New Hire on-boarding and off-boarding
  • Maintained company compliance with local, state, and federal laws, in addition to established organizational standards.
  • Maintained human resources regulatory compliance with local, state and federal laws.
  • Coordinated employee grievances and disputes in timely and professional manner by finding constructive solutions.
  • Facilitated onboarding sessions and on-the-job training for new hires, bolstering employee job position knowledge and skillset.
  • Evaluated employee onboarding programs and presented strategic improvement recommendations to upper management.
  • Maintained payroll and benefits for employees in various locations and diminished financial discrepancies through expert program management.
  • Monitored and handled employee claims involving performance-based and harassment incidents.
  • Maintained payroll and benefits for employees in various locations, minimizing financial discrepancies through detailed program management.
  • Used technologically relevant digital systems to manage payroll and benefits programs.
  • Worked with managers to achieve compliance with organizational policies, providing clarifying information and recommending necessary changes.
  • Maintained current knowledge of industry regulations and legislation to amend policies and promote compliance.
  • Distributed employee engagement surveys to identify areas of improvement.

Business Office Coordinator

Brookdale Senior Living
01.2016 - 01.2017
  • Resident accounts, payroll, HR, safety committee, supervising front desk associates, accounts payable, assist move in's and tours, lease agreements, monthly pre-bills

Human Resources Manager

Advanced Dermatology Management
03.2007 - 03.2013
  • Design and conduct new employee orientations
  • Manage the administration of HR policies, procedures and program, review employee changes for policy compliance, appropriate approvals, and appropriate documentation
  • Ensure compliance with organizational policy and the FMLA to include: appropriate and timely notification of leave status, medical certification requirements, medical re-certification and 2nd/3rd opinions, return to work status
  • Interview job applicants; review application/resume; evaluate applicant skills and make recommendations regarding the applicants qualifications
  • Coordinate all internal and external recruiting efforts via the job postings and external advertising sources
  • Maintain HR System accuracy and consistency among various payroll-processing units (job number - title standardization, system codes, etc.) for accurate reporting purposes
  • Respond and prepare protest to all unemployment claims
  • Reviewing employee complaints and ensuring accurate and timely documentation of concerns or issues
  • Facilitating actions to resolve the employee issues and escalating them to appropriate management team
  • Maintain the work structure by updating job requirements and job descriptions for all positions
  • Prepare employees for assignments by establishing and conducting orientation and training programs
  • Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors
  • Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records; representing the organization at hearings
  • Maintains human resource staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results
  • Process bi-weekly payroll through ADP Pay Expert for 400+ employees
  • Conduct background searches, pre-employment credit checks employment verifications, and conduct drug screening on individuals whom have been offered a position

Payroll Manager

All Medical Personnel
01.1999 - 11.2006
  • Accounts Payable daily, Bank Deposits, Bank Recs
  • Process all new hire paperwork
  • Serving as a resource for employees and managers
  • Demonstrating an understanding of HR/Payroll processing timeframes and ensuring accurate and timely keying of all HR transactions
  • Maintaining HR System accuracy and consistency among various payroll-processing units (job number - title standardization, system codes, etc.) for accurate reporting purposes
  • Managed all aspects of leave administration, including employee notifications and vendor management, disability programs and health benefits
  • Reviewing resumes and applications for position suitability and referring qualified candidates to appropriate management staff
  • Processed a weekly payroll for 1000+ employees
  • Evaluated timecards for accuracy on the regular and overtime hours
  • Researched all payroll, COBRA, disability and FMLA issues
  • Handled understaffing, disputes, terminating employees and administering disciplinary procedures
  • Conduct background searches, pre-employment credit checks employment verifications, and conduct drug screening on individuals whom have been offered a position
  • Administering and explaining benefits to employees, serving as liaison between insurance carriers and employees.

Education

Bachelor's of Science - Science HR Management

Argosy University
1995

Associate of Arts - Business Administration

Concorde Career Institute
Miami, Florida
1992

Skills

  • Microsoft Excel
  • Accounting software
  • Benefits administration
  • Data entry
  • Microsoft Office
  • HRIS
  • Payroll
  • Kronos
  • General ledger accounting
  • Accounts payable
  • Workday
  • Human resources
  • Sage
  • QuickBooks
  • Cash management
  • Jira (2 years)
  • ADP (10 years)
  • Paylocity (2 years)
  • Rippling (1 year)
  • Assessments
  • Recruiting
  • Managing the candidate sourcing and selection process
  • Scheduling and budgeting
  • New Hire Processing
  • Data Review
  • Expense Reimbursements
  • Payroll Auditing
  • Resolving Discrepancies
  • Bi-Weekly Payroll Processing
  • Recordkeeping Requirements
  • Compliance Understanding
  • Reviewing Timesheets
  • Due Diligence
  • Tax Law Knowledge
  • Mathematics
  • Maintaining Employee Records
  • Report Writing
  • Recordkeeping Skills
  • Documentation Requirements
  • Payroll Processing
  • Bookkeeping Skills
  • Reporting Expertise
  • HR Support

Timeline

Corporate Payroll Manager

Holmes Oil Company
10.2018 - 05.2023

Business Office Coordinator

Brookdale Senior Living
01.2016 - 01.2017

Human Resources Manager

Advanced Dermatology Management
03.2007 - 03.2013

Payroll Manager

All Medical Personnel
01.1999 - 11.2006

Bachelor's of Science - Science HR Management

Argosy University

Associate of Arts - Business Administration

Concorde Career Institute

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Rachel Diaz