Rae Gena Nixon

• Analyzed invoice and expense reports, identified variances and researched issues to correct problems and maintain financial compliance.
• Coded invoices and other records to maintain organized and accurate records.
• Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
• Reconciled monthly statements and transactions to keep records accurate and current.
• Managed bookkeeping and accounting systems and completed data entry with accuracy and efficiency.
• Verified, classified, computed, posted and recorded accounts payable data and reconciled daily totals to confirm proper accounting.
• Assisted with month-end and year-end closings to support accounting system accuracy.
• Liaised with vendors and customers to confirm information and address client issues.

• Performed various accounts receivable functions, handled cash receipts posting, updated cash flow reports and researched chargebacks and write-offs.
• Monitored customer account details to minimize or rectify non-payments, delayed payments and other irregularities.
• Generated, mailed and monitored invoices.
• Kept accounts receivable tracking database current with relevant client information, collection and billing progress and program changes.
• Processed new customer forms to set up accounts in system.
• Maintained accounting records by performing routine calculating, posting and verifying duties.
• Packed, sealed or affixed postage to prepare materials for shipping.
• Prepared work orders, bills of lading or shipping orders to route materials.
• Recorded shipment data for reporting, accounting or recordkeeping purposes.

office Manager/Accountant

• Coded and entered daily invoices with in-house accounting software.
• Implemented and maintained company protocols to facilitate smooth daily activities.
• Reviewed completed work to verify consistency, quality and conformance.
• Reconciled monthly statements and transactions to keep records accurate and current.
• Verified vendor accounts by reconciling monthly statements and related transactions.
• Worked closely with department personnel to produce accurate and timely bills.
• Compiled, coded and submitted weekly invoices to accounting for payment.
• Set up new customer's,job projects with job estimate
• Applied both companies paid invoices to the excel project list
• Added paid invoices to sales tax spreadsheet
• Entered Kraft invoices threw their invoice portal

• Analyzed invoice and expense reports, identified variances and researched issues to correct problems and maintain financial compliance.
• Coded invoices and other records to maintain organized and accurate records.
• Handled high-volume invoice processing with minimal supervision.
• Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
• Managed bookkeeping and accounting systems and completed data entry with accuracy and efficiency.
• Worked closely with department personnel to produce accurate and timely bills.
• Assessed data and information to check entries, calculations and billing codes for accuracy.
• Addressed month-end closing functions for detailed reporting.

• Inventory Cost Control Financial Addition
• Review and verify purchase price and invoice prices match
• Research any discrepancy with pricing before approving to release of payment
• Contact appropriate department for any correction needed
• Gather appropriate documentation proof and submit claims on shortages, damages, and overages from vendors

• Assist HR with setting up new hire, process and prepare all necessary paperwork and overnight them to our corporate office in N.J
• Manage and ordered office and breakroom supplies
• Setting up and preparing conference rooms
• Greet all visitors as well as answer and screen calls
• Process and ensure all office mails (USPS, UPS, and FedEx) have gone out or distributed to the appropriate department