Randa Al-Malkawi
Project Coordinator
Doha
Summary
Project Coordinator, focused on the workflow process to ensure desired results, I have +4 years of experience working on large-scale projects across various sectors. I have experience in systematically coordinating between departments and the relevant project team, communicating professionally with the project manager and project leaders, and providing up-to-date reports necessary to study the project progress.
Overview
8
8
years of professional experience
5
5
Certifications
2
2
Languages
Work History
Project Coordinator
Best Services Trading Company
10.2023 - Current
- Project Name: Maintenance Work of Z4 & Z7 Schools Contract for 3 Years.
- Client Name: Waseef Owner Name: Ministry of Education (MOE).
- Roles and Responsibility
- As Project Coordinator
- Commitment working on budgets and work schedules.
- Assigning and monitoring daily tasks.
- Track the non-completed work and set logic solution for close the tasks with extension time, for avoiding penalty.
- Ensuring project deadlines are met.
- Schedule stakeholder meetings, document and generate reports.
- Help project managers monitor project progress and team members' performance and provide updates to project stakeholders.
- Coordinating with consultants and clients as needed.
- Assist Facility Management Team with planning for the team's goals and objectives.
- Follow up PPM for the closure within the time limit of each month for 40 schools.
- Create trackers and update for weekly and monthly site activities.
- Review assigned work orders for monthly and weekly reports.
- Coordinate with the main client once needed.
- Provide support to Project Managers and engineering team as needed.
- Provide processes and procedures training and direction to new associates.
- Creating reports and updates for project management.
- Collaborating with cross-functional teams.
- Research and development.
- Organizing and participating in shareholder meetings.
Administration officer
SNC-Lavalin Pro Fac Gulf management LLC Company
08.2021 - 10.2023
- Projects Name: FM (Facility Management).
- Client Name: QF, QPD, Mushairp District, Doha Oasis, MOE, MOHE, Aberdeen University, Doha Academy
- Roles and Responsibilities:
- As Administration Support:
- Assisting with general office tasks, including data entry, document management, and file organization.
- Coordinating and scheduling appointments, managing meeting agenda as well, coordination of the calendar.
- Managing office supplies and ensuring a well-organized and efficient work environment.
- Provide support to senior executives and departments heads as needed.
- Managing Qatar IDs, Insurance cards, attendant sheets for our employees for Office based/Site based in purpose of assisting HR team.
- Assist the IT department in stock reports and technical manners.
- Handling SIM cards, coordinating with the communications company for proposal and managing the plan of monthly paid.
- Coordinate with the operations and accounts department for receiving the invoices and validating to further confirm to proceed with the payment of the suppliers.
- Assisting HR in development department and talent support lead.
- Write and distribute emails, correspondence memos, letters, faxes, and forms.
- Ordering office supplies by coordinating with the procurement and accounts department.
- Expense report and petty cash.
- Membership coordinator for GCC MEA program for Talent lead, Qatar Admin.
- As Documents controller: (March 2022 - July 2022)
- High proficiency as a document controller uploaded school files (as PDF and CADs) for multiple disciplines architectural, structural, Electrical, and more using CAFM system, as approved by the ministry
- Support my team once needed in the MOE project using CAFM system in various a
- During this period, I got the excellent experience in database management using the system for uploading files, modification, Deletion, and Recover deleted files.
Management Assistant
ESLI Aqua Line MEA Company
01.2018 - 01.2021
- Project Name: Domestic & Industrial Water Solution Since 1997. Locally and internationally.
- Owner Name: Pollet Water Group.
- Roles and Responsibilities:
- Research and development and assisting with strategy development and implementation.
- Responsible for preparing reports and drafts of databases for monitoring the clients’ details competitors' companies, and prospects clients.
- Schedule meetings, set the agenda, prepare the presentations, and arrange the meeting room as well.
- Responsible for expenses report.
- Data entry, archiving and reporting.
- CRM system for following the process of achieving the work organizer and tracker.
- Following tasks achievement with office departments.
- Write and distribute emails, correspondence memos, letters, tasks.
- Order supplies and consumable items.
- Handle calls, visitors.
- Responsible for coordinating with the software supplier for providing the required software for monitoring clients, employees, and supplies.
- Responsible of monitoring IT supplies such as Laptops, accessories, and coordinate with the contractor for checking the devices when needed and routine maintenance.
- Prepare expenses reports.
Education
Bachelor's degree - Business Administration
Hashemite University
05-2017
Skills
Task scheduling & tracking
Certification
Establish a company by Injaz institute (Amman-Jordan) 2016.
References
Will be provided upon request.
Additional Information
Driving License is available
Timeline
Project Coordinator
Best Services Trading Company
10.2023 - Current
Administration officer
SNC-Lavalin Pro Fac Gulf management LLC Company
08.2021 - 10.2023
Management Assistant
ESLI Aqua Line MEA Company
01.2018 - 01.2021
Bachelor's degree - Business Administration
Hashemite University
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