Randall Gallegos
Santa Fe,NM
Summary
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Financial accounting professional with solid background in financial accounting management and history of streamlining financial processes and implementing effective internal controls . Recognized for effectively leading teams enhancing financial reporting accuracy. Demonstrated proficiency in financial analysis and strategic planning. State of New Mexico Public Notary since 2021.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Financial Accounting Manager
Buffalo Design Architects Inc.
Albuquerque, NM
10.2023 - Current
- Streamlined financial reporting processes to enhance accuracy and efficiency.
- Processed W-2s, 1099s and other year-end reports to remain in compliance with state and federal laws.
- Maintained compliance with federal, state, and local tax laws by staying updated on regulations and submitting timely reports.
- Led month-end closing procedures ensuring timely and precise financial statements.
- Provided support during financial audits by preparing relevant documentation related to payroll transactions.
- Prepared and submitted payroll taxes and reports to regulatory agencies.
- Developed comprehensive budgets and forecasts aligning with organizational goals and project timelines.
- Collaborated with project managers to analyze financial performance of architectural projects, optimizing resource allocation.
- Used double-entry accounting methods and check backs to manage daily entries to general ledgers.
- Delivered exceptional project management and addressed complex business strategy for senior leadership.
- Enhanced financial reporting accuracy through meticulous review of financial statements and reconciliations.
- Developed annual budgets that aligned with company goals, effectively managing resources and controlling expenses.
- Served as a subject matter expert during audits, providing clear documentation and prompt responses to inquiries from auditors.
- Managed accounts payable and receivable for timely payment processing and collection, improving cash flow management.
- Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
- Facilitated open enrollment sessions, providing guidance to employees on available options and resources.
- Trained new staff on payroll software and company policies, fostering team development.
- Assisted employees with benefits-related inquiries, ensuring prompt resolutions and increased satisfaction levels.
- Supported payroll department by verifying accuracy of deduction amounts for various benefit plans prior to each pay period processing cycle.
- Maintained payroll records and documentation to support audits and compliance requirements.
Human Resource Manager/ Payroll Manager & Payroll Tax Specialist
GME Emulsion LLC and GME General Building LLC
01.2021 - 09.2023
- Plan and conduct new employee orientation for GM Emulsion as we as GME General Building.
- Provide new employees with correct new hire packets as well as making sure all W-4, I-9 and policies are signed before beginning employment. Informing all new hires of company benefits that are offered.
- Identify and manage training and development needs for all employees.
- Develop and implement human resources policies and procedures as well as provide existing employees with new policies and procedures taking into effect.
- Administer compensation and benefits including (health, dental, vision, and 401K)
- Ensure compensation and benefits are in line with company policies and procedures.
- Report and submit payments for compensation and benefits weekly.
- Administrate annual, and quarterly reviews with President and Vice president.
- Implement and monitor performance management systems.
- Handle employee complaints, grievances, and disputes.
- Manage and implement any employee’s disciplinary actions.
- Manage and review all unemployment claims on the NM Department of Workforce Solutions as well as conduct any hearing with any law judges associated with claims.
- Review and update employee rules and regulations yearly.
- Coordinate employee safety, welfare, and wellness meetings.
- Maintain knowledge of legal, government and state reporting regulations affecting HR functions.
- Supervise and co-ordinate activities of payroll staff.
- Ensure payroll is processed in an accurate, compliant, and timely manner.
- Direct the preparation of payroll related documents and save into the operate files as well as maintain hard copies.
- Manage 401K benefit plans.
- Oversee compliance with statutory reporting and filing requirements.
- Prepare relevant weekly, monthly, quarterly, and year-end reports.
- Prepare and review payroll account reconciliations.
- Maintain accurate account balances.
- Review and improve payroll policies and procedures.
- Oversee the maintenance of current employee data systems.
- Ensure all payroll information and records are maintained in accordance with statutory requirements.
- Submit all payroll taxes in a timely accurate manner. (Including all EFTPS, 941,940, SUTA, FUTA, CRS, weight distance tax, workers compensation, and general liability).
- Manage and support all audits we have with our insurance agents that include Workers Compensation audits, General Liability audits and Workforce Solutions audits.
- Manage and review all certified payroll reported to all state, government, and DOT jobs.
- Process payroll checks internally for all staff weekly, as well maintain accurate reporting in the accounting system.
- Interpret new laws or regulations impacting payroll.
- Manage and resolve issues relating to payroll discrepancies.
Office manager/Controller
Roadrunner Air Conditioning, Heating & Refrigeration, Inc
01.2018 - 12.2020
- Supervising and monitoring the work of administrative staff and technicians on a day-to-day basis.
- Dealing with correspondences, complaints, and queries from customers.
- Organizing and overseeing meetings and events for the company.
- Tracking all GPS times for technicians running service calls daily.
- Overseeing dispatch scheduling and dispatch staff.
- Implementing and maintaining procedures for entire staff.
- Delegating tasks to administrative employees.
- Organizing introduction folders for new employees.
- Managing office expenses for the company.
- Ensuring that health and safety policies are up to date.
- Tracking and managing PNM rebates for customers wanting rebates on install jobs.
- Assisting on all HR functions by keeping personal records up to date.
- Managing all company fleet and making sure all insurances are all up to date.
- Preparing letters, presentations and reports for president and vice president.
- Dispatching and taking on high call volume daily.
- Running check deposits daily and helping answer any question on the finance side with CPA.
- Some AR collecting on past due customers that are problematic.
- Managing entire operations of company.
- Tracked financial progress by creating quarterly and yearly balance sheets.
- Analyzed financial data derived from several reporting systems to develop recommendations for operational and performance improvements.
- Reconciled company bank, credit card and line of credit accounts.
- Verified postings to ledgers to ensure proper entry and account balances.
- Gathered, evaluated, and summarized account data in detailed financial reports.
- Completed daily documents and invoices, ensuring quality and accuracy.
- Streamlined daily reporting information entry for efficient record keeping purposes.
- Entered financial information and payments to guarantee that employees and vendors were paid accurately and on time.
- Established a Quick Books accounting system to reflect accurate financial records.
- Managed complex problem-solving for upper management to ensure on-time and cost-effective project completion.
- Provided outstanding customer service by handling issues professionally and in a timely manner.
- Developed monthly, quarterly, and annual profit and loss statements and balance sheets.
- Tracked expenses and income for RAHR while organizing and maintaining bank statements for checking account.
- Communicated with customers to identify and resolve outstanding payments.
- Maintained account accuracy by reviewing and reconciling checks monthly.
- Entered financial data into the company accounting database to be verified and reconciled.
Bookkeeping / Tax Preparation Services
Barraclough & Associates P.C.
03.2017 - 12.2017
- Followed up with customers to collect information and verify details.
- Created periodic reports comparing budgeted costs to actual costs.
- Proactively researched technical tax issues related to consulting projects.
- Prepared quarterly PL financial reports for various venture capital funds.
- Generated financial statements and facilitated account closing procedures each month.
- Prepared accurate financial statements at end of the quarter.
- Performed administrative tasks such as record keeping, writing correspondence and gathering materials.
- Worked with managers to develop annual expense plan goals.
- Provided extensive clerical and administrative support to department staff.
- Filed tax returns and prepared governmental reports in compliance with strict standards.
- Reconstructed accounting records from clients' checks and cash receipts.
- Maintained integrity of general ledger, including the chart of accounts.
- Prepared tax returns, extensions, tax planning calculations and write-ups for all types of organizations, including individuals.
Accounts Payable Clerk
Bicycle International Technologies (BTI)
04.2014 - 02.2017
- Ensured vendor files were accurate and up to date to expedite payment processing.
- Disbursed petty cash by recording entries and verifying documentation.
- Generated accounts payable reports for management review.
- Verified vendor accounts by reconciling monthly statements and related transactions.
- Paid vendors by monitoring discount opportunities and paid employees by receiving and verifying expense reports.
- Generated and submitted invoices based upon financial schedule.
- Entered all invoices requiring payment via check or bank draft.
- Provided extensive clerical and administrative support to department staff.
- Worked with managers to develop annual expense plan goals.
- Visited premises of customers to collect payments directly.
- Processed payments and applied to customer balances.
- Analyzed monthly balance sheet accounts for corporate reporting.
- Prepared accurate financial statements at end of the quarter.
- Followed up with customers to collect information and verify details.
- Generated and mailed updated statements.
- Set up and updated customer accounts with interactions, payments and personal information.
- Performed complex general accounting functions, including preparation of journal entries, account analysis and balance sheet reconciliations.
Education
Some College - Accounting
Santa Fe Community College
01.2012
High School Diploma - undefined
Capital High School
01.2008
Skills
- Human resource
- Payroll/ Payroll Taxes
- Management skills
- Bank Reconciliation
- Credit Card Reconciliation
- Financial analysis and Reporting
- MS office expert
- Excel proficient
- Accounts Payable
- Accounts Receivable
Certification
- Quick Books Online Pro Advisor since 2017
- Foundation certified since 2021
- State of New Mexico Public Notary
Timeline
Financial Accounting Manager
Buffalo Design Architects Inc.
10.2023 - Current
Human Resource Manager/ Payroll Manager & Payroll Tax Specialist
GME Emulsion LLC and GME General Building LLC
01.2021 - 09.2023
Office manager/Controller
Roadrunner Air Conditioning, Heating & Refrigeration, Inc
01.2018 - 12.2020
Bookkeeping / Tax Preparation Services
Barraclough & Associates P.C.
03.2017 - 12.2017
Accounts Payable Clerk
Bicycle International Technologies (BTI)
04.2014 - 02.2017
High School Diploma - undefined
Capital High School
Some College - Accounting
Santa Fe Community College