Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic
Rebecca Butler

Rebecca Butler

Forney,TX

Summary

Driven and resourceful administrative professional with 5+ years of experience assisting with work of high-achieving executives and 10+ years in overall administration. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.


Experienced Operations Assistant proficient in documentation, expense tracking and recordkeeping. Successful at managing everything from maintenance to financial needs. Experienced with overseeing multiple projects simultaneously.

Overview

10
10
years of professional experience
1
1
Certification

Work History

Licensed Senior Brokerage Coordinator

JLL
04.2022 - Current
  • Gatekeeper to Executive VP
  • Manage and coordinate active global calendars
  • Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions
  • Continually sought methods for improving daily operations, communications with clients, recordkeeping and data entry for increased efficiency
  • Write and edit business correspondence; organize and distribute confidential files
  • Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
  • Schedule and manage production update meetings weekly and quarterly
  • Maintain extreme confidentiality for high profile real estate transactions

Executive Assistant, Client Service Associate

L&H CPAs & Advisors
01.2021 - 04.2022
  • Provided support to Managing Partner and 2 other C-Level Executives and their 2 direct reports
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time
  • Handled confidential and sensitive information with discretion and tact
  • Intake of digital files and maintaining large client database
  • Simultaneously tasked with monitoring company’s CRM software including Salesforce and HubSpot
  • Weekly run of marketing blog content, quarterly campaigns along with evaluating ROI and projected revenue

Account Manager, Office Manager

MPS Industries
02.2016 - 11.2019
  • Managed expectations for international companies, strategized with engineers to design products and took those designs from concept to completion
  • Addressed problems with accounting, billing, and service delivery to maintain and enhance client satisfaction
  • Performed event planning, supervised all administrative employees
  • Monitored and analyzed customer feedback to identify opportunities for improvement
  • Oversaw new business development to generate sales leads, negotiate client pricing and forecast revenue
  • Coordinated with internal teams to facilitate prompt delivery of client projects
  • Office Manager – maintained office supplies, snacks, vendor management and property maintenance
  • Managed accounting department – processed payables, receivables, collections
  • HR – new hire training, interview potential hires

Shipping and Receiving Associate

Calibration Specialty
08.2013 - 02.2016
  • Received incoming shipments, compared contents against associated records and transmitted to proper department
  • Inspected merchandise and sent damaged pieces for repair before shipment
  • Conducted counts and audits of inventories to identify and resolve discrepancies in records
  • Organized storage areas to optimize materials movements and minimize labor hours
  • Packaged goods in safe containers to prepare for shipping, adhering to packaging protocols
  • Reviewed order data to verify transactions and shipping dates
  • Processed invoices and order forms for goods received and shipped for proof of transactions
  • Monitored scheduled shipment dates to achieve timely delivery, expediting as necessary, and communicating variances to customers
  • Handled high-volume paperwork and collaborated with administrators to resolve invoicing and shipping problems.
  • Completed basic mathematical calculations to check weights and dimensions of shipment

Education

Associate of Science - Business Administration

Lone Star Baptist College
Mesquite, TX

Skills

  • Excellent Multitasking Abilities
  • Workflow Optimization
  • Database Administration
  • Travel Arrangement Coordination
  • Interpersonal Communications
  • Vendor Relations
  • Accounts Payable and Accounts Receivable
  • Office Organization
  • Account Management
  • Invoice Processing
  • Microsoft Office Expertise
  • Project Management

Certification

  • Texas Real Estate Agent License - Expires April 2025

Timeline

Licensed Senior Brokerage Coordinator

JLL
04.2022 - Current

Executive Assistant, Client Service Associate

L&H CPAs & Advisors
01.2021 - 04.2022

Account Manager, Office Manager

MPS Industries
02.2016 - 11.2019

Shipping and Receiving Associate

Calibration Specialty
08.2013 - 02.2016

Associate of Science - Business Administration

Lone Star Baptist College

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Rebecca Butler