Rebecca Christian
Buena Vista,GA
Summary
Results-driven office manager with a proven track record in vendor management, schedule coordination, and effective communication. Successfully negotiated contracts to enhance operational efficiency and reduce costs.
Overview
13
13
years of professional experience
Work History
Office Manager
McNeill tile
Columbus, GA
02.2007 - 08.2017
- Managed office operations to ensure efficient workflow and communication.
- Coordinated scheduling and appointments for team members and clients.
- Oversaw inventory management for office supplies and materials.
- Managed front desk operations including greeting visitors, answering questions or directing them to appropriate personnel.
- Maintained records and files to support compliance with company policies.
- Communicated with vendors to negotiate contracts and manage relationships.
- Negotiated contracts with vendors, securing favorable terms and cost savings.
- Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
- Monitored payments due from clients and promptly contacted clients with past due payments.
- Performed general bookkeeping duties such as reconciling bank statements and creating journal entries.
- Handled scheduling and managed timely and effective allocation of resources and calendars.
- Created spreadsheets in Excel to track data such as vacation requests, sick days.
- Reviewed vendor contracts for accuracy and compliance. for accuracy prior to signing off on behalf of the company.
- Automated office operations for managing client correspondence, payment schedules and data communications.
- Analyzed data from various sources to identify trends and make recommendations for improvement.
- Assisted in recruiting, onboarding and training new employees.
- Developed effective communication strategies between departments within the organization.
- Provided leadership, insight and mentoring to newly hired employees to supply knowledge of various company programs.
- Resolved customer inquiries in a timely manner while maintaining positive relationships with clients.
- Resolved customer complaints or answered customers' questions.
Office Administrative Assistant
Thomas Brand siding
Pensacola, Florida
03.2004 - 01.2006
- Managed office communications and correspondence for efficient information flow.
- Coordinated meetings and schedules for team members and management.
- Managed office duties, ordered materials, organized workspaces, answered emails, and made phone calls to maintain smooth operations.
- Answered phones to direct callers, schedule appointments, and provide general office information.
- Maintained organized filing systems for easy access to documents.
- Ensured availability of essential office supplies and maintained inventory of office equipment to support team productivity.
- Managed invoice processing and purchase orders in accounting software to ensure timely payments.
- Processed incoming invoices for payment in a timely manner.
- Scanned physical documents and uploaded to encrypted databases for digital maintenance.
- Assisted with payroll preparation and entered data into cumulative payroll document.
Education
Phlebotomy - Phlebotomy
First Step Health Agency
Columbus, GA 05.2011 - 08.2011
Skills
- Office administration
- Schedule coordination
- Vendor management
- Bookkeeping
- Contract negotiation
- Effective communication
- Problem solving
- Contract negotiations
- Financial tracking
- Customer service
- Scheduling
- Budget administration
- Payroll and budgeting
- Scheduling and calendar management
- Payroll processing
- Office management
- Human resources
- Inventory control
- Bookkeeping management
References
References available upon request.
Timeline
Phlebotomy - Phlebotomy
First Step Health Agency
05.2011 - 08.2011
Office Manager
McNeill tile
02.2007 - 08.2017
Office Administrative Assistant
Thomas Brand siding
03.2004 - 01.2006