Rebecca Lloyd
Albuquerque,NM
Summary
Detail-oriented administrative professional with experience providing efficient office support, managing schedules, handling correspondence, and maintaining accurate records. Known for strong organizational skills, discretion, and the ability to prioritize tasks in fast-paced environments while supporting team and business objectives.
Overview
21
21
years of professional experience
1
1
Certification
Work History
Medical Education Prog Asst 2
UNM School of Medicine
Albuquerque, NM
01.2026 - Current
- Coordinates clinical education components and admissions processes for the Master of Science in Anesthesia program, managing both UNM facility rotations and external clinical sites.
- Create and maintain clinical rotation schedules and requirements
- Monitor student progress toward graduation requirements through case logs and hours
- Develop and maintain clinical affiliations
- Monitor affiliation agreements and compliance
- Track site capacity, case types, and resources
- Document site accreditation and preceptor credentials
- Conduct annual site evaluations
- Coordinate student onboarding for external clinical rotations
- Ensure completion of site-specific requirements:Background checks and drug screenings
Immunization records and health clearances
Site-specific training modules
Compliance documentation
- Verify student credentialing documentation
- Track onboarding completion status
- Maintain student compliance records
- Facilitate communication between students and external sites
- Process and submit required documentation to clinical partners
Sr. Executive Administrative Assistant
Fidelity Investments
Albuquerque, NM
02.2022 - 01.2026
- Interact and provide comprehensive assistance to senior leaders and executives, supporting their daily operations, coordinating efforts, and ensuring effective communication across departments.
- Prepare quarterly business reviews and newsletters, providing key performance insights and strategic updates using the Communications Management Tool.
- Oversee the distribution and drive views of the quarterly business review to over 260 associates and the Collaborate and Influence Quarterly Newsletter to over 1,700 associates.
- Coordinate small and large group meetings which includes scheduling, securing meeting spaces, and room and technology set up.
- Lead and manage on site employee engagement initiatives, fostering a positive workplace culture and increasing team participation in organizational activities which includes oversite of the budget.
- Update and maintain monthly organizational charts, reflecting accurate representation of team structures.
- Efficiently manage complex calendars for multiple senior leaders using Microsoft Outlook, ensuring seamless coordination of high-level meetings, appointments, and cross-functional engagements.
- Book travel, provide end-to-end travel arrangement support, and process expense reports using Concur.
- Provide backup coverage for administrative functions across sites, maintaining seamless operations and continuity in the absence of other team members.
- Completed a three-week long training with the Brokerage Ops TOA Receives team, learning the Follow-ups No Call book of business.
Event Planner
University of New Mexico, Office of Medical Student Affairs
Albuquerque, NM
05.2018 - 02.2022
- Provide administrative and operational support to the Dean of Students, Associate Dean of Education, Learning Communities Mentors, and various other associates and directors.
- Plan, coordinate and execute 10 major and 8 minor events annually involving a budget of approximately $70,000.
- Manage all aspects of event planning and execution, including logistics, vendor relations, budgeting, scheduling, staff management, and on-site oversight, while making strategic decisions to ensure seamless and successful events.
- Develop and distribute internal and external communications, including programs, agendas, and informational material to support organizational initiatives and events.
- Provide support to students and coordinate operations necessary to achieve the overall mission, goals and objectives of the Learning Communities Student Leadership Program.
- Oversee the Office of Medical Student Affairs social media platforms and produce monthly newsletter to students and faculty.
Banquet Server
Los Poblanos Historic Inn and Organic Farm
Albuquerque, NM
05.2017 - 06.2019
- Assisted in executing private events including set-up, service, and clean up.
- Provided guests with detailed information relating to the business’ unique property, products and services.
- Performed bartending duties as required.
Administrative Assistant
University of New Mexico, Center for Development and Disability
Albuquerque, NM
11.2015 - 05.2018
- Negotiated an average 75 contracts annually, with venue managers and vendors.
- Collaborated, in an advisory role, with 20 key departmental personnel including the Division Director, Training Consultants, and Program Managers towards determining event, training, or meeting requirements, schedules, and timelines.
- Coordinated all logistical requirements for an average 150 events, training sessions, and meetings per year.
- Maintained accountability, through meticulously administered inventory procedures, for all department equipment, to include a multitude of high-dollar audio-visual equipment.
- Managed budgets, of up to $120,000, for events attended by up to 500 participants, to include efficient administration of associated expense reconciliations.
Service Call Coordinator
University of New Mexico, Center for Development and Disability
Albuquerque, NM
05.2014 - 11.2015
- Scheduled assessments for up to 20 individuals a month under the Developmental Disabilities Medicaid Waiver.
- Managed individual schedules for up to 5 departmental sociologists at a time.
- Coordinated travel, lodging, transportation, per diem, and travel reimbursements for up to 5 departmental staff.
Student Project Assistant
University of New Mexico, Center for Development and Disability
Albuquerque, NM
03.2013 - 05.2014
- Assisted in coordination of the 3-day SWCD involving over 1000 attendees.
- Processed payments and collected past due registration fees from participants of the SWCD.
- Performed daily administrative tasks to include preparation of meeting and training materials, dispositioning emails, and providing telephone support.
Lifeguard, Swimming Coach, and Cashier
City of Albuquerque Parks and Recreation
Albuquerque, NM
05.2005 - 05.2014
- Maintained up-to-date certification in Water Safety, CPR, and First Aid procedures.
- Prevented accidents by maintaining diligent observation of patrons, enforced health and safety rules, and maintained emergency readiness.
- Taught swim lessons and water safety to children aged 3-16, 3 hours a day, 5 days a week, for approximately 3 months per summer.
- Collected, accounted for and secured admittance fees and lesson/swim course registration fees.
Sales Associate, Head Cashier, and Assistant Store Manager
Forever 21
Albuquerque, NM
11.2009 - 02.2012
- Supervised between 5-10 employees engaged in sales, inventory, and cash register operations.
- Managed daily record of sales by monitoring units per transaction and average sale totals in order to accomplish daily sale goals.
- Trained and influenced employees to drive sales through engagement of customers, suggestive selling, and sharing product knowledge.
- Addressed customer inquiries and resolved complaints with effective solutions.
- Developed weekly shift schedules for up to 15 employees.
- Created and installed merchandise displays for the store.
Education
Bachelor of Arts - Sociology
University of New Mexico
Albuquerque, NM01.2014
Skills
- Produce associated public relations efforts using CMT, Mailchimp, InDesign, Canva, and MS Publisher software
- Manage online registrations using Learning Stream software
- Conduct monetary reconciliations using Concur and Chrome River software
- Perform administrative tasks using Microsoft 365, Access and Google Suite software, and Zoom
Certification
- Food Handler and Beverage Service certification ServSafe 2017-2019
- Operation Smile International Leadership Conference Beijing, China 2011
- Church missionary service work El Nino, Mexico 2007
- Operation Smile Club Member Operation Smile 2006-2012
- Church missionary service work Tijuana, Mexico 2006
- Church missionary service work Los Angeles, CA 2005
Timeline
Medical Education Prog Asst 2
UNM School of Medicine
01.2026 - Current
Sr. Executive Administrative Assistant
Fidelity Investments
02.2022 - 01.2026
Event Planner
University of New Mexico, Office of Medical Student Affairs
05.2018 - 02.2022
Banquet Server
Los Poblanos Historic Inn and Organic Farm
05.2017 - 06.2019
Administrative Assistant
University of New Mexico, Center for Development and Disability
11.2015 - 05.2018
Service Call Coordinator
University of New Mexico, Center for Development and Disability
05.2014 - 11.2015
Student Project Assistant
University of New Mexico, Center for Development and Disability
03.2013 - 05.2014
Sales Associate, Head Cashier, and Assistant Store Manager
Forever 21
11.2009 - 02.2012
Lifeguard, Swimming Coach, and Cashier
City of Albuquerque Parks and Recreation
05.2005 - 05.2014
Bachelor of Arts - Sociology
University of New Mexico