NICOLE ANDREE VILLAR
Falls Church,VA
Summary
Driven and resourceful administrative professional with 4+ years of experience assisting with work of high-achieving executives. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.
Overview
7
7
years of professional experience
Work History
C-Level Executive Assistant and Program Manager
INTELLIGENCE FEDERAL
Vienna, VA
01.2021 - Current
- Provide critical administrative support to President of company
- Manage administrative duties of President - demonstrate broad general knowledge of operating programs to initiate, direct, prioritize, and integrate actions and requirements into effective and efficient activities
- Compose, edit, proofread draft proposals before submitting Federal government agencies
- Help maintain finances in order through daily use of Microsoft Excel
- Receive and screen internal and external communication, including email and mail on behalf of President
- Directed 10 simultaneous projects to boost business opportunities by 20%
- Pitched and built new programming strategies and one-off feature shows to boost audience interests and diversify offerings
- Designed infrastructure solutions to resolve business issues and improve delivery processes
Paralegal/Legal Assistant
MCKIRDY, RISKIN, OLSON & DELLAPELLE, P.C
Morristown, NJ
01.2019 - 01.2021
- Collaborated with partners to standardize billing practices
- Gave insight on modernizing accounts receivable procedures
- Assisted in creating system to enhance tracking of money by using excel spreadsheets
- Composed and revised legal documents, including letters and court filings
- Executed legal research, investigation, and reviewed case files
- Managed billable hour tracking, client invoicing, and schedules for 5-attorney office
- Mitigated legal team's workload by reviewing and evaluating legal documents, discovery materials, and contracts
- Assisted counsel in preparing answers, providing documentation and information for discovery request
- Prepared legal briefs, motions, and pleadings
- Directed and coordinated service of subpoenas and scheduling of depositions for several legal professionals
Paralegal/Legal Assistant
GINARTE, GALLARDO, GONZALEZ & WINOGRAD, L.L.P
Newark, NJ
01.2017 - 01.2019
- Assisted attorneys in timely drafting and filing of legal documents and correspondence supporting case preparation for court appearances, hearings, depositions, trials, and meetings
- Maintained database and files, answered phones, and performed office administrative tasks
- Managed workflow and completion by assigning tasks to other administrative employees daily
- Exercised strong teamwork and interpersonal skills by assisting attorneys and negotiating with clients
- Excelled in fast-paced law firm; prioritized workload to provide highest quality of legal representation to clients
- Achievements:
- Selected as 2018 Litigation Department of Year by New Jersey Law Journal 2018
- Created and implemented policies, workflow processes, and work assignments
- Contributed to, maintained, and updated online data repositories for accessibility and to reflect firm standards
- Conferred with clients and other involved parties to gather and track case information
- Eliminated workflow downtime 20% by restructuring and maintaining client billing and case records
Education
Bachelor of Arts - Criminology and Criminal Justice
University of Maryland - College Park
College Park, MD05.2017
Skills
- Microsoft Office Suite (Excel and PowerPoint)
- Excellent Problem-Solving Skills
- Extremely Organized
- Generate Reports
- Meetings
- Calendar Management
- Communication Skills
- Executive Leadership
- Keen and Strong Attention To Detail
- Administrative Experience
- SharePoint
Languages
Spanish
Timeline
C-Level Executive Assistant and Program Manager
INTELLIGENCE FEDERAL
01.2021 - Current
Paralegal/Legal Assistant
MCKIRDY, RISKIN, OLSON & DELLAPELLE, P.C
01.2019 - 01.2021
Paralegal/Legal Assistant
GINARTE, GALLARDO, GONZALEZ & WINOGRAD, L.L.P
01.2017 - 01.2019
Bachelor of Arts - Criminology and Criminal Justice
University of Maryland - College Park