Rebecca Martinez
Lakeland,FL
Summary
Driven fleet coordinator with a proven track record at COMANCO, adept in Microsoft Office and demonstrating exceptional team leadership qualities. Spearheaded the launch of new equipment management software, achieving a 95% error-free production rate. Skilled in regulatory compliance and cost reduction, consistently enhancing operational efficiency and safety.
Overview
5
5
years of professional experience
Work History
Fleet Coordinator
COMANCO
Plant City, USA
06.2023 - Current
- Create and manage new assets, ensuring accurate filing and documentation for the Accounting Department
- Alert accounting on asset arrivals and disposals using proper GL codes
- Review invoices, create POs, and run monthly stale PO reports; resolve discrepancies with vendors
- Oversee work orders, including parts ordering, scheduling repairs, and conducting follow-ups
- Ensure compliance with safety regulations during fleet operations, including coordinating annual DOT inspections and maintaining comprehensive records for audits
- Source rentals and negotiate rental agreements; manage fuel deliveries and related documentation
- Cross-train in various departments and supervise a team of three, reviewing daily time sheets
- Provide accurate GL/cost codes for fleet-related CC receipts and contribute to budget discussions in meetings
- Project champion for new equipment management software, launching in January 2025
Fleet Administrator
COMANCO
Plant City, USA
08.2022 - 06.2023
- Create Purchase Orders to fulfill the inventory stock
- Produce reorder reports every 2 weeks to maintain inventory
- Great Customer Service in high volume of inbound and outbound emails
- Monitor work orders on order parts and waiting on parts
- Inventory counts every two weeks
- Research on variances to gather the 5 W's
- Review fleet invoices to match the purchase orders
- Communicate with vendors and customers on discrepancies
- Work on projects where it is needed
- Initiate if a process needs to be updated or changed
- Receive inventory/shop supplies/work orders to the SOP standards
- Upload all documents
- Run quarterly reports on Compliance expirations on tensiometers (load cell re-calibrations) and notify Superintendents, Project Managers, Shop Foreman, and Technicians to be aware of the expirations
- Coordinate on the next steps
- Shop around for the best prices with existing and new vendors
Accounts Payable Clerk
TAMPA BAY STEEL CORPORATION
Tampa, USA
04.2021 - 08.2022
- Process 1k to 1200 invoices per month using the 2-way matching, applying to the right code, and/ or Vendor or PO reconciliation
- Alert any discrepancies internally or to the vendors/suppliers
- Weekly check runs ranging 90 to 110 vendors in a timely manner, monitoring the discount rates and the due dates
- Update or create new vendor accounts; verifying W-9’s and payment terms
- Keep track of all capital expenses and prepaid expenses
- Print out supporting documents for CFO end of month
- Make electronic deposits of customer checks twice a day
- Apply customer payments on their accounts
- Help as needed in bank reconciliation
- Help in other departments with keying or editing orders
- Back up the Credit Manager when out- releasing orders after analyzing the accounts and charging credit cards
- Enter Checks/Cash/CC payments to post Customer Accounts
- Allocate metal properly to customer billing before approval and make changes when needed
- Data Entry on Customer Work Orders
Associate II
CARDINAL HEALTH
Lakeland, USA
04.2020 - 04.2021
- Involved in a Kaizen event about customer shorts that provided extensive engagement within the team members
- Obtained a 95% daily production with no errors 95% of the time
- Worked long hours due to being understaffed
- Obtained a positive attitude
- Great attendance
Education
Bachelor of Arts - Accounting
ASHFORD UNIVERSITY
San Diego, CA03.2020
Associate of Science - Accounting
POLK STATE COLLEGE
Winter Haven, FL12.2001
Skills
- Microsoft Office
- Word
- Excel
- PowerPoint
- Teams
- Outlook
- Quickbooks
- Trimble
- Record keeping practices
- Continuous improvement mindset
- Scheduling and dispatching
- Vehicle maintenance
- Regulatory compliance awareness
- Problem-solving capacity
- Team leadership qualities
- GPS tracking
- Cost reduction strategies
Timeline
Fleet Coordinator
COMANCO
06.2023 - Current
Fleet Administrator
COMANCO
08.2022 - 06.2023
Accounts Payable Clerk
TAMPA BAY STEEL CORPORATION
04.2021 - 08.2022
Associate II
CARDINAL HEALTH
04.2020 - 04.2021
Bachelor of Arts - Accounting
ASHFORD UNIVERSITY
Associate of Science - Accounting
POLK STATE COLLEGE
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