Rebecca Medina
Lakewood,CA
Summary
Highly organized and detail-oriented Administrative Assistant with 10+ years of office experience. Excelled in data entry, file organization, and prioritizing tasks efficiently. Demonstrated proficiency in Microsoft Office Suite and exceptional time management skills. Seeking a position within a company that offers an opportunity to advance and grow.
Overview
13
13
years of professional experience
Work History
Temp Administrative Assistant
J. Perez Associates
07.2024 - 08.2024
- Oversaw daily front office operations for advertisement installation company.
- Answer and direct incoming calls
- Created and maintained various spreadsheets on excel
- Created MTA audit templates to document photo decal issues and repairs
- Compiled and organized files, ensuring all documentation is accurate and up to date
- Efficiently handled the organization of emails, faxes, scans, and receiving packages.
Temp Administrative Assistant
Equine Sports Medicine
10.2022 - 12.2023
- Conducted outbound and handled inbound calls.
- Generated invoices by entering all treatment reports on HVMS Vet Software & VetBlue.
- Assist walk in customers with questions, payment and medication pick-up
- Processed payments, dispatched statements via email, posted checks
- Accurately update patient records through company systems
- Performed scanning, faxing, filing, and emailing tasks.
- Worked closely with the Los Alamitos Racetrack to accurately update all records
Office Clerk
Norwalk-La Mirada Unified School District
02.2014 - 06.2019
- Answered incoming calls and distributed messages accordingly.
- Organized and maintained student records.
- Handled distribution of packages delivered by FedEx and UPS.
- Sorted, scanned, and filed digital documents.
- Organized inventory such as office supplies.
- Composed and distributed emails.
- Handled any miscellaneous duties as requested.
Administrative Assistant
Cummins Aerospace
08.2011 - 12.2013
- Supported accounting by matching invoices to corresponding packing slips.
- Scanned and filed contracts for completed sales orders.
- Printed and saved technical data for Engineering Department.
- Used multi phone systems to transfer calls and relay messages. Processed UPS, USPS, and FedEx orders as needed.
- Performed general clerical duties; data entry, filing, distribute mail, email clients, and fax confidential information when needed.
Skills
- Data entry
- Customer service
- Office administration
- File organization
- Computer skills
- Microsoft Office Suite
- Invoice processing
- Microsoft outlook
- Microsoft Excel
- Microsoft Word
- Multi-line phone systems
- Mail distribution
- Prioritization
- Time management
Languages
English
Native or Bilingual
Spanish
Native or Bilingual
Timeline
Temp Administrative Assistant
J. Perez Associates
07.2024 - 08.2024
Temp Administrative Assistant
Equine Sports Medicine
10.2022 - 12.2023
Office Clerk
Norwalk-La Mirada Unified School District
02.2014 - 06.2019
Administrative Assistant
Cummins Aerospace
08.2011 - 12.2013