Rebecca Patterson
Executive Assistant
Porter Ranch,CA
Overview
9
9
years of professional experience
Work History
Executive Assistant (3) Executives – Marketing Dept.
Albertsons Companies
02.2022 - 09.2022
- Providing proactive executive level support to three Vice Presidents with heavy calendaring, monthly expense reports, presentations, event planner, scheduling caterers for lunch meetings and handling all administrative projects.
- Management of various meeting invites and agendas for meetings, both external and internal.
- Organize, prioritize and coordinate work activities plus demonstrating ability to meet deadlines.
- Compose, edit and proofread business correspondence and presentations.
- Leverage internal network and teams through technology to effectively manage workflow.
- Ability to work on multiple projects, lead priorities and accurately set expectations.
Executive Assistant – Administration Department
Horizon Christian Fellowship
02.2021 - 05.2021
- Receive and process Email – archive, forward and respond.
- Receive and welcome visitors to the office.
- Perform duplicating and printing as requested.
- Open, sort and distribute mail.
- Answer telephones – take messages or handle personally.
- Maintain office filing system, (electronic and paper).
- Maintain official church records membership, death, baptism, annual reports, elections.
- Safekeeping of office credit card and sensitive information.
- Maintaining a neat and orderly office.
- Maintain Communications and Digital System
Administrative Assistant – Sutter Health Mental Services Department
Sutter Health/Mental Health Services
08.2019 - 11.2019
- Assisted (4) department Directors with daily administration needs.
- Heavy calendaring, scheduling meetings, conferences and events.
- Arranged travel and transportation logistics.
- Processed expense reports and submitted for approval.
- Maintained office supplies and ordered lunch for meetings.
- Taking department meeting minutes and distributing them to attendees via email.
- Providing department procedural processes based on my experience to help improve workflow.
Administrative Assistant – Outreach Department
Health Plan of San Joaquin
08.2018 - 11.2018
- Scheduled community outreach events with non-profit communities and health organizations.
- Reviewed community-marketing events and presented the event requests to committee to determine which event HPSJ will participate in during the fiscal year.
- Coordinated In-Kind donation items for various community requests and events.
- Inputting data logistics for upcoming events in Outlook calendar and data base program.
- Created and implemented all necessary paperwork needed for event coordinators participation.
- Communicated with community leaders, event coordinators and health management professionals.
Executive Assistant
University of the Pacific
01.2018 - 04.2018
- Provided executive support to Associate VP, Director of Community Relations and Community Engagement Manager.
- Managed complicated professional calendars, meetings, and arranging conference calls in multiple time zones.
- Coordinated extensive and intricate professional travel arrangements.
- Prepared business expense reports using Concur and JP Morgan Payment Net.
- Screened and answered calls, emails, and correspondence with professionalism and in a timely manner.
- Served as a liaison between the AVP, the University and the external community as well as serving as a leader among other support staff.
- Interfaced with community leaders, campus staff and students.
- On behalf of the AVP, updated, tracked and delegated tasks to committee team members.
- Created PowerPoint presentations and Excel reports.
- Planned and coordinated department events, holiday/retirement parties, volunteer activities, and created and updated RSVP list for dinners and off-site meetings.
Project Coordinator
IGT Global Solutions
04.2017 - 05.2017
- Provided support to Project Manager, assisting with project management and timelines.
- Coordinated team meetings to discuss documentation, actions and risks on various projects.
- Managed program plan tracking and updating documents using Clarity software.
- Maintained all document versions through entire length of project in database.
- Created 'change requests' for engineers and submitted them for approval to the Project Management Board.
Project Coordinator
IGT Global Solutions
04.2017 - 05.2017
- Provided support to Project Manager, assisting with project management and timelines.
- Coordinated team meetings to discuss documentation, actions and risks on various projects.
- Managed program plan tracking and updating documents using Clarity software.
- Maintained all document versions through entire length of project in database.
- Created 'change requests' for engineers and submitted them for approval to the Project Management Board.
Administrative Assistant II
Kaiser Permanente
07.2015 - 01.2017
- Provided administrative office support to Director and a Management Team of (5).
- Configuring data base spreadsheets for calibration pertaining to agent performance metrics.
- Processed expense reports using One Link software.
- Prepared agendas and meeting minutes for all department meetings.
- Ordering lunch and planning events for the department including team-building activities.
Executive Assistant
University of the Pacific
03.2014 - 05.2014
- Performed high-level administrative support to Dean of the library and the Assistant Dean.
- Served as a leader among other support staff and delegated all administrative tasks for student interns.
- Coordinated logistics for luncheon meetings/events and various campus activities which included; arranging catering services, technical support, creating meeting invitations and managed RSVP list.
- Complex calendaring created agendas and meeting minutes.
Education
BA - Communications
San Francisco State University
San Francisco, CASkills
- Microsoft Word
- Excel
- PowerPoint
- Publisher
- Outlook
- SharePoint
- Concur
- Ascend
- Adobe
- Acrobat X Pro
- Google Docs
- Lotus Notes
- Dropbox
- Kronos
- Microsoft Outlook Calendar
- Microsoft 365
- Visio
- Microsoft Teams
Timeline
Executive Assistant (3) Executives – Marketing Dept.
Albertsons Companies
02.2022 - 09.2022
Executive Assistant – Administration Department
Horizon Christian Fellowship
02.2021 - 05.2021
Administrative Assistant – Sutter Health Mental Services Department
Sutter Health/Mental Health Services
08.2019 - 11.2019
Administrative Assistant – Outreach Department
Health Plan of San Joaquin
08.2018 - 11.2018
Executive Assistant
University of the Pacific
01.2018 - 04.2018
Project Coordinator
IGT Global Solutions
04.2017 - 05.2017
Project Coordinator
IGT Global Solutions
04.2017 - 05.2017
Administrative Assistant II
Kaiser Permanente
07.2015 - 01.2017
Executive Assistant
University of the Pacific
03.2014 - 05.2014
BA - Communications
San Francisco State University
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