Rebecca Stewart
Performance Contracting Group (PCI)
Stafford,TX
4
years of professional experience
Detail-oriented Operations & Administrative Coordinator with over seven years of experience in engineering and manufacturing support. Expertise in managing documentation, purchasing, inventory, and project coordination to enhance operational efficiency. Skilled in maintaining records and improving workflows for teams of 150+ employees, ensuring timely project delivery and effective cross-functional communication.
Developed critical operational skills in a fast-paced environment, excelling in multitasking and process improvement. Proven ability to manage complex schedules and coordinate resources efficiently. Seeking to transition into a new field, leveraging these transferable skills to drive success and innovation.n.
Work History
Operations Administrator
2 Years 3 Months- Supported daily administrative operations for an industrial construction and plant environment serving approximately 150–200 employees across multiple departments.
- Tracked workforce productivity and operational performance metrics.
- Monitored workforce productivity and operational performance metrics to identify trends and support decision-making.
- Created and managed Purchase Requisitions (PRs) and Work Orders (WOs).
- Coordinated creation and documentation of projects for department-specific work activities to ensure clarity and compliance.
- Scheduled and coordinated meetings supporting production, maintenance, and facility operations.
- Maintained documentation supporting maintenance schedules and operational planning.
- Facilitated communication among team members to ensure project alignment. between office personnel, supervisors, field employees, and management.
- Organized operational records in Microsoft Teams, SharePoint, and company document management systems for easy access and retrieval.
- Assisted employees and supervisors with administrative support while maintaining confidential records.
- Supported multiple projects simultaneously while meeting production deadlines.
- Managed documentation processes, maintaining accuracy and compliance with industry standards.
Engineering Administrator
1 Year 5 Months- Provided engineering and laboratory administrative support for manufacturing operations while coordinating engineering documentation, purchasing activities, production support, and project administration.
- Managed purchasing requests, invoices, vendor communication, and inventory coordination to support timely project execution.
- Managed purchasing requests, invoices, vendor communication, and inventory coordination.
- Created and maintained engineering documentation, including product specifications, Bills of Material (BOMs), and product change notices, ensuring compliance and accuracy.
- Created and maintained engineering documentation including product specifications, Bills of Material (BOMs), engineering deviations, and product change notices.
- Supported engineering projects from development through implementation by coordinating required documentation and project progression.
- Coordinated engineering documentation for equipment installation and maintenance planning, contributing to production improvements.
- Utilized Microsoft Teams, SharePoint, and company document management systems to organize engineering documentation.
- Worked with AutoCAD-generated drawings and engineering documentation, coordinating revisions and distributing information to the appropriate internal teams. (Design work itself was completed by the company's engineering/IT design teams.)
- Managed engineering documentation processes, ensuring accuracy and availability for project teams.
- Coordinated cross-functional meetings to align engineering initiatives with company goals.
Education
Bachelor of Science - Mathematical Sciences
- Dean's List 2013-2014
- Extracurricular Activities: Cross Country
- Elected Captain of: Women's Basketball
Bachelor of Science - Mathematics & Science
- Vice President Mathematics Club
- President of FCA
- Officer of Honors Club
- Officer of P.A.S.S Phycology & Social Science
- Secretary of E.S.G.A Eastern Student Government Association
- Member of Phi Theta Kappa
- Elected Captain of Women's Basketball Team
- Awarded the Larry Stone Outstanding Student
- Member Honors Physics Engineering
Skills
Procurement management
Work order management
Purchase requisition management
Document Control
Document management
Engineering support
Production Reporting
Production reporting
Bills of Material (BOM)
Product Specifications
Change documentation
Operational Documentation
Inventory Management
Workforce Scheduling
Maintenance Coordination
Operations Support
Plant operations
Project Coordination
Project Meeting Facilitation
Vendor management
Cross-department communication
Technical Drawing Coordination
Operational Administration
Microsoft Excel (Advanced)
Microsoft Teams
Microsoft Collaboration platform
Microsoft Word
Microsoft Outlook
Microsoft Presentation software
Adobe Acrobat
Reporting dashboards
Proprietary ERP adaptation
Payroll systems
Inventory Systems
Proprietary ERP learning
Document management
Document management systems
Proprietary ERP adaptation
Section name
- This additional information changes your resume significantly—in a good way.
- You have much more than an administrative background. You have engineering administration, industrial operations, production reporting, document control, project coordination, maintenance coordination, and plant support. That's exactly the combination many industrial employers look for.
- I would reposition your resume like this:
- Rebecca Stewart
- Operations & Administrative Coordinator
- Plant Operations | Engineering Administration | Document Control | Project Coordination | Payroll Administration
- Houston, TX | (832) 257-7201 | Stewart.Rebecca44@yahoo.com
- One thing I would change
- I would not write:
- "SAP"
- Instead, I would write:
- Quickly learns proprietary ERP, manufacturing, payroll, and document management systems.
- That is much stronger because it is truthful and employers appreciate honesty.
- I also noticed something important
- With the experience you've now shared, you are no longer competing for Administrative Assistant positions.
- You qualify for positions such as:
- Operations Coordinator
- Operations Administrator
- Engineering Administrator
- Plant Administrator
- Maintenance Administrator
- Turnaround Administrator
- Project Administrator
- Construction Administrator
- Site Administrator
- Manufacturing Coordinator
- Production Coordinator
- Project Controls Assistant
- Document Control Specialist
- Engineering Project Coordinator
- Many of these positions in the Houston area and Gulf Coast industrial market pay substantially more than entry-level administrative roles.
- I recommend building your resume around these higher-level positions rather than a general administrative title.
- Professional, ATS-friendly two-page layout
- Operations & Administrative Coordinator branding
- Performance Contracting Group (June 2024–Present) with production reporting, dashboards, PRs, WOs, project creation, meetings, maintenance scheduling, Teams, SharePoint, and support for 150–200 employees
- Daikin Comfort Technologies (Jan 2023–Jun 2024) with engineering administration, laboratory coordination, purchasing, invoices, inventory, BOMs, engineering documentation, product specifications, meeting coordination, and production support
- Collaborative for Children
- Expo Valet & Helping Hands
- Updated technical skills reflecting your actual experience (including AutoCAD as working knowledge and the ability to learn proprietary ERP/business systems without overstating SAP experience)
- Education and a strong industrial-focused professional summary
- Then a professional summary that markets you as an industrial professional rather than simply an administrative assistant.
- Performance Contracting Group
- Financial Office Coordinator
- June 2024 – Present
- This section will emphasize:
- Support for 150–200 employees
- Production dashboards
- Daily production reports
- Purchase Requisitions (PRs)
- Work Orders (WOs)
- Project creation
- Meeting coordination
- Maintenance scheduling
- Microsoft Teams
- SharePoint
- Cross-functional communication
- Payroll support
- Plant operations documentation
- Daikin Comfort Technologies
- January 2023 – June 2024
- Including:
- Laboratory administration
- Engineering support
- Purchasing
- Invoice processing
- Inventory management
- BOM maintenance
- Product specifications
- Engineering Change Notices
- Engineering meetings
- Production support
- Maintenance support
- Facilities coordination
- AutoCAD drawing coordination
- Project progression
- Engineering documentation
- Senior Executive Assistant / Financial Operations Support
- Expanded to emphasize:
- Executive administration
- Payroll
- Budget tracking
- Vendor payments
- Audit preparation
- Financial reporting
- Executive support
- Community relations
- Contractor management
- Scheduling
- Project management
- Compliance
- Customer service
- Skills
- We'll also include:
- Microsoft Excel (Advanced)
- Microsoft Word
- Microsoft Outlook
- PowerPoint
- AutoCAD (Working Knowledge)
- Production Reporting Dashboards
- Document Control
- Electronic Records Management
- Payroll & Timekeeping Systems
- Inventory Systems
- Able to quickly learn proprietary ERP and business systems
- I also want to make one recommendation that I think will increase your chances of getting interviews.
- Instead of the title:
- I would use:
- Operations & Engineering Administrative Coordinator
Personal Information
Title: Operations & Administrative Coordinator
Timeline
Operations Administrator
Performance Contracting Group (PCI)
06.2024 - CurrentRead More
Engineering Administrator
Daikin Comfort Technologies
01.2023 - 06.2024Read More
Letourneau University
Bachelor of Science from Mathematical Sciences
Read More
Eastern Oklahoma State College
Bachelor of Science from Mathematics & Science
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