Reina Rivera
Chicago,IL
Summary
To obtain a position in a growth-oriented company where can apply exceptional administrative support, using analytical skills. Accustomed to meeting tight deadlines. Skilled Staffing Specialist offering more than 10 years of experience. Recruiting programs. Strong communicator and liaison between clients, candidates and management teams. English - Spanish.
Overview
18
18
years of professional experience
Work History
Staffing Coordinator
Barton Staffing Solutions
Melrose Park
08.2021 - 02.2024
- Recruiting and screening potential new hires
- Answers frequently asked questions from applicants
- Process backgrounds, I-9s, and orientation for new hires before starting their job assignment.
- Ensures new hire paperwork is filed appropriately.
- Assign all new hire to Ultra Staff program & Hire Right, Attendance on Demand
- Meet with team to identify talent needs and determine criteria for filling vacancies!
- Explain job duties, compensation and benefits to potential candidates.
- Collaborate with human resources teams to minimize risks and ensure regulatory compliance
- Collaborates with Safety managers to understand skills and experience required for new hires
- Coordinates background checks and reference checks for potential new hires
- Set up pre-employment drug testing
- Perform additional duties and assist with other projects as requested
- Answer emails from Clients and answer questions or concerns that they have with potential orders
- Safety Training for employees
- On-Site GMPS orientation for new hires & arranged and enter hours for employees weekly make sure that punches were correct into the client time Clock so that payroll can process Checks
- Monitor employees weekly count for orientation employees
- Always maintain great customer service.
- Strengthened communication skills through regular interactions with others.
- Worked effectively in fast-paced environments.
HR Office Manager
US Staffing Inc
Elk Grove Village
06.2017 - 05.2021
- Family owned Temporary Labor Agency of 300+ employees
- Responsible for the entire new hire process but not limited to interviews, orientation, in-house training, attendance records, and termination process
- Handled all workers compensation and Make sure when incident send employee to the clinic
- Trained and mentored executive staffing coordinators in company policies, daily work orders and industry best practices
- Supported recruitment processes by interviewing candidates and executing onboarding, orientation and benefits processes
- Scheduled appointments, meetings and conferences with clients to discuss business and personnel issues
- Reviewed and processed payroll-related actions to ensure accuracy and comply with company policy and federal and state regulations
- Posted job openings and pre-screened applicants to candidates for available positions
- Manage all accounts by meeting weekly recruiting needs and workforce planning
- Main point of contact to clients with US STAFFING and employees
- Created walk-in, call-in and first injury logs
- Composed and updated application and compliance with IL labor laws
- Created and implemented forklift test in both Spanish and English
- Created and implemented the Job Confirmation
- Background Check Process ferret background for new hired employees
- Verify new employee documentation
- General computer usage scan, copy fax, and maintain employees' file
- Handle General office duties such as answering phones, purchasing supplies and others
- Keep account up to date on a daily basis
- Enter payroll into Coats program
- Make quotes for client in coats for Mark-up %
- Maintain Osha Report.
Inventory Coordinator
Aryzta Bakery
Chicago
02.2016 - 06.2017
- SAP System / Cycle count inventory
- Incorporate/Copy Paste Formulas to monthly Corp list, Weekly RCA report.
- Accuracy of all paperwork produced
- Assist supervision/management as needed
- Follow company policies, guidelines and work instructions
- Monitoring and controlling inventory integrity
- Maintaining product identification and location program
- Researching inventory discrepancies and making necessary corrections
- Managing inventory control function at site
- Coordinate and Integrate efforts across operational departments to enhance inventory accuracy.
- Regularly training site staff in proper inventory control techniques and practices
- Maintain professional manner in appearance and communications at all times
- Participate in staff meetings if required
- Kept department records and updated documentation with latest counts
- Submitted new purchase requests to maintain standardized production levels and meet projected needs
- Completed department audits in adherence with company audit schedule
- Oversaw efficient receiving and inventory management to keep merchandize organized and without defects
- Developed relationships with suppliers to obtain competitive prices.
- Performed full inventory counts every weekday.
HR Representative
Associated Labor Corporation of America
Wood Dale
02.2012 - 10.2015
- Family owned Temporary Labor Agency of 400+ employees
- Responsible for the entire new hire process but not limited to interviews, orientation, in-house training, attendance records, and termination process
- Handled all workers compensation and unemployment claims Make sure when incident send employee to the clinic
- Maintain all report of workers compensation injury followed according to order
- Stay in communication with Broadside for any question or dispute cases and or resolve issues with billing providers
- Main point of contact to clients with ALC and employees
- Supported top talent identification processes by interviewing candidates and executing onboarding, orientation and benefits processes
- Assist in TSA Employees badging for Airport application Homeland security holograms application for ID#
- Maintained records of payroll forms, leave notifications, employee files, benefits information and workers' compensation files
- Maintained records unemployment forms, unemployment hiring and process up to date
- Created and modified job descriptions within all departments
- Communicated with hiring managers to identify staffing needs, determine job requirements, outline qualifications and create job duties
- Manage accounts by meeting weekly recruiting needs and workforce planning
- Background Check Process for new hired employees
- Verify new employee documentation
- General Office
- General computer usage scan, copy fax, and maintain employees' file
- Handle General office duties such as answering phones, purchasing supplies and others
- Keep account up to date on a daily basis
- Maintain Osha Report.
Human Resource Coordinator
THE USA BOUQUET COMPANY LLC
Itasca
03.2006 - 02.2012
- Responsible for general branch Office HR Including employee relation, time keeping
- Communicate with General Manager in headquarters in Miami, Florida
- Manage over 300 employees during high seasons
- ASI Audit / Building inspection
- Recruiting qualified candidates
- Maintain all documents up to date for food safety inspection ,Maintain all fire inspection
- Conducted new employee onboarding and provided ongoing orientation training.
- Identified and implemented appropriate strategies to increase employee satisfaction and retention.
- Coordinated technical training and personal development classes for staff members.
- Facilitated open communication channels between employees and management, resolving conflicts swiftly when needed.
- Worked with managers to achieve compliance with organizational policies, providing clarifying information and recommending necessary changes.
- Coordinated and administered employee health insurance and retirement plans.
- Completed background and reference checks to facilitate hiring and onboarding of employees.
- Coordinated onboarding processes, providing new hires with a smooth transition into the company culture.
- Managed benefits administration, ensuring timely enrollment and accurate recordkeeping.
- Reviewed human resources paperwork for accuracy and completeness.
- Handled employee inquiries and complaints regarding policy and benefits issues.
- Completed employee employment verifications and unemployment paperwork prior to hire or termination.
- Maintained accurate records of employee information using up-to-date human resource databases.
- Self-motivated, with a strong sense of personal responsibility.
- Paid attention to detail while completing assignments.
- Completed paperwork, recognizing discrepancies and promptly addressing for resolution.
- Worked effectively in fast-paced environments.
Skills
- Employee Onboarding
- Recruitment and hiring
- Human Resources Support
- Employee Orientation
- Benefits Administration
- Employee Hiring
- Pre-Employment Screening
- Personnel Recruitment
- Documentation and Recordkeeping
- Onboarding Processes
- In-Person and Telephone Interviewing
- New Hire Onboarding
- Recruitment Strategies
- Temporary and Seasonal Employees
- New Hire Orientation
- Strong Organization
- Employment Recordkeeping
- Attention to Detail
- Good Telephone Etiquette
- Employment Data Tracking
References
- Oscar Felixs, (312)566-3868
- Rosalva Robertson, (630) 461-6011
- Antonio Alfaro, (847) 561-6586
- Carmen Ibarra, (815) 483-1646
Timeline
Staffing Coordinator
Barton Staffing Solutions
08.2021 - 02.2024
HR Office Manager
US Staffing Inc
06.2017 - 05.2021
Inventory Coordinator
Aryzta Bakery
02.2016 - 06.2017
HR Representative
Associated Labor Corporation of America
02.2012 - 10.2015
Human Resource Coordinator
THE USA BOUQUET COMPANY LLC
03.2006 - 02.2012