Robin Schaefer
Banning,CA
Summary
Detail-oriented and results-driven administrative and accounting professional with solid experience in Payroll, Accounts Payable (A/P), Accounts Receivable (A/R), and Office Management. Demonstrated ability to streamline financial operations, maintain precise records, and provide support to executive leadership, ensuring compliance with all company policies and financial regulations. Recognized for enhancing efficiency, minimizing errors, and supporting smooth daily office functions.
Overview
31
31
years of professional experience
Work History
Office Manager / Payroll & Accounting Specialist
Climate Pro Mechanical, Inc.
10.2008 - Current
- Processed weekly payroll for 10 employees, ensuring accuracy and compliance.
- Acted as 401(k) Plan Administrator.
- Managed full-cycle Accounts Payable, including invoice review, coding, approvals, and payment processing.
- Handled Accounts Receivable, including invoicing, collections, and posting of payments.
- Maintained employee records and supported onboarding and benefits administration.
- Oversaw daily office operations, including supplies, vendor coordination, and facility management.
- Improved accounting workflows by reducing processing time and minimizing errors.
- Coordinated scheduling and dispatching of field technicians.
- Managed customer records and maintained service history.
Administrative / Project Scheduler
S. K. Beldon Pools
07.1995 - 10.2008
- Assisted with payroll processing and employee time tracking.
- Processed vendor invoices and managed payment schedules.
- Generated customer invoices and monitored outstanding balances.
- Maintained job schedules and managed employee assignments.
- Maintained filing systems and financial documentation.
- Coordinated office operations and provided administrative support.
- Communicated with vendors and customers regarding billing inquiries.
Education
High School -
Costa Mesa High School
Costa Mesa, CASkills
- Payroll Processing & Reporting
- Accounts Payable (A/P)
- Accounts Receivable (A/R)
- Office Management
- Vendor Management
- Invoicing & Collections
- Budget Tracking & Reporting
- Employee Onboarding & HR Support
- Administrative Operations
- Process Improvement
- Customer Service & Client Relations
- QuickBooks
- Heartland/Auris Payroll Systems
- Microsoft Office Suite
- Service Titan CRM Systems
- Google Workspace
Timeline
Office Manager / Payroll & Accounting Specialist
Climate Pro Mechanical, Inc.
10.2008 - Current
Administrative / Project Scheduler
S. K. Beldon Pools
07.1995 - 10.2008
High School -
Costa Mesa High School
Additional Qualifications
- Strong organizational and multitasking abilities
- High level of accuracy and attention to detail
- Confidential handling of sensitive financial information
- Excellent communication and problem-solving skills
Optional Certifications
- Payroll Certification
- QuickBooks Certification