Office Assistant
ROBIN CRIPPS
Accel Financial Staffing
Earlsboro,OK
15
years of professional experience
Professional with keen eye for detail and history of effective administrative support. Known for ensuring smooth office operations through effective organization and thorough communication. Proven ability to collaborate with team members and adapt to changing needs, with strong skills in recordkeeping and time management.
Work History
Accounting Clerk
1 Month- Processed invoices and reconciled accounts to ensure accuracy in financial records.
- Managed accounts payable and receivable for improved cash flow and reduced outstanding balances.
Administrative Assistant II, Accounting
3 Months- Supported department in Accounts Payable and Receivable
- Budget of Department’s sub accounts
- Facilitated the brick donations for university walk ways
- Detailed oriented with high accuracy
- Scheduled use of conference rooms
- Allocated and tracked travel expenses
Message Control Specialist
3 Months- Enter, analyze, and monitor data to and from customers, their agents, and ship captains in the form of e-mail, telex and fax
- Analyze data priority to responsible parties
- Oversee all outgoing and incoming data flow
- Trained individuals with advancing their sorting skills for the entry of the reports
- Very detailed oriented with high accuracy
- Communicate with both external and internal customers
- Understanding of Geography and Global time conversions.
Accounting Clerk
1 Month- Processed accounts payable transactions and maintained accurate financial records.
- Reconciled general ledger accounts to ensure accuracy and compliance with policies.
Program Assistant
1 Year 3 Months- Facilitated communication between stakeholders, enhancing collaboration and information flow.
- Streamlined administrative processes, improving document management efficiency across teams.
- Developed training materials to enhance team understanding of program objectives and protocols.
- Coordinated program logistics, ensuring timely execution of events and meetings.
- Supported project development by conducting research and preparing comprehensive reports.
- Established rapport with clients through exceptional customer service practices, fostering ongoing relationships built on trust and respect.
- Provided administrative support to department leadership, streamlining daily operations through efficient task prioritization and delegation skills.
- Prepared clearly written and formatted documents and reports.
Legal Secretary
1 Year 3 Months- Managed scheduling and calendar coordination for attorneys, ensuring optimal time allocation for client meetings.
- Prepared and filed legal documents with courts, maintaining compliance with procedural requirements.
- Assisted in drafting correspondence and legal briefs, ensuring clarity and adherence to legal standards.
- Organized and maintained case files, enhancing document retrieval efficiency for ongoing cases.
Legal Secretary/Assistant
4 Months- Prepared and notarized wills
- Quit Claim Deeds, Oklahoma Estate Tax Returns and other documents for Probate and Divorce cases
- Drafted legal documents and correspondence for attorney review and client communication.
- Organized and maintained case files, ensuring easy access to relevant information.
- Coordinated scheduling of meetings, depositions, and court appearances for attorneys.
- Managed billing processes by preparing invoices and tracking payments for services rendered.
Student Employee, CIMMS/NSSL
5 Months- Review soundings from South American contacts
- Data entry of South American soundings into WordPadI
- mported soundings into a program designed to track anomalies and wind speeds at different times of the day
- Answer phones for Students work stations
- Light charting of soundings.
Legal Secretary
1 Month- Liaised between clients and attorneys, facilitating effective communication regarding case progress and updates.
- Ensured confidentiality of sensitive client information through strict adherence to privacy policies when handling documents.
- Streamlined office operations with the timely drafting of legal correspondence, memos, and court filings.
- Assisted attorneys in staying compliant with court rules by tracking deadlines for motions, responses, and other filings.
- Maintained an organized filing system for efficient retrieval of legal documents and client information.
- Screened telephone calls and forwarded to appropriate departments.
- Filed documents with courts on behalf of attorney.
Receptionist
- Managed multi-line phone system, efficiently directing calls to appropriate departments.
- Coordinated scheduling for client meetings and office events, enhancing operational efficiency.
- Maintained organized filing system, ensuring easy access to critical documents and records.
Office Administrator
1 Year 1 Month- Managed scheduling and logistics for meetings, optimizing resource allocation and staff availability.
- Provided vital support during annual audits by preparing and organizing financial documents, demonstrating thorough knowledge of company policies and procedures.
Secretary II, Center for Student Life
3 Months- Answer phones for all aspects of the department, copied important documents for mainly International students, for department files, assist students on the various organizations for the OU campus, scheduled student organizational meeting rooms, and used campus database for information.
Legal Secretary/Administrative Assistant
8 Months- Assisted clients to the right department
- Filed copies of eldercare documents
- Typed, and entered law students time spent with clients in database
- Reviewed law clerks’ timesheets
- Sent purchase orders to the College of Law to be paid
- Assisted Supervising attorneys with their class materials
- Scheduled meetings for Dean and Associate Dean.
Administrative Assistant
4 Months- Managed daily scheduling and calendar coordination for executive team, enhancing operational efficiency.
- Developed and maintained comprehensive filing systems, ensuring quick access to essential documents.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
Imports Clerk
8 Months- Communicate with vendors/suppliers regarding orders via fax, issued, updated, and closed purchase orders
- Filed faxes, purchase orders, and quotes in vendor files, delegated information for UPC labeling for shipments
- Made flight arrangements for department
- Shipped and tracked samples via UPS tracking system
- Ordered office supplies
- Office duties in other departments.
Executive Secretary II
7 Months- Received escalation calls and forms regarding down fiber optic lines
- Filed escalation forms in customer files
- Generated flow and organizational charts for managers
- Ordered and maintained quantities of office supplies
- Entered time on excel for payroll purposes
- Light budgeting for department.
Sales & Marketing Secretary
1 Year 1 Month- Issued and filed purchase orders and diagrams
- Provided customer service to representative and customers
- Supported managers on faxing quotes and diagrams to rep
- Light reading of diagrams to assist the reps
- Made flight arrangements for department
- Coordinated marketing campaigns and promotional materials, ensuring alignment with brand guidelines.
Education
Diploma & Cooperative Office Education - Office Administration
Certificate of Marketing I - Marketing
Skills
Invoice processing
Invoicing and collections
Administrative support
Clerical support
File maintenance
Document scanning
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
WordPerfect
Timeline
Accounting Clerk
Accel Financial Staffing
07.2010 - 08.2010Read More
Administrative Assistant II, Accounting
Oklahoma City University, Meinders School of Business
10.2005 - 01.2006Read More
Message Control Specialist
Weathernews Americas Inc.
06.2005 - 09.2005Read More
Accounting Clerk
Accel Financial Staffing
03.2005 - 04.2005Read More
Legal Secretary/Assistant
Jackson, Hall & Associates
11.2003 - 03.2004Read More
Program Assistant
Executive Personnel Services
08.2003 - 11.2004Read More
Student Employee, CIMMS/NSSL
University of Oklahoma
06.2003 - 11.2003Read More
Legal Secretary
Wegener Group
05.2003 - 06.2003Read More
Receptionist
Accel Financial Staffing
05.2003 - 05.2003Read More
Legal Secretary
Wegener Group & Express Personnel
03.2003 - 06.2004Read More
Office Administrator
Global Technical Services
10.2001 - 11.2002Read More
Secretary II, Center for Student Life
University of Oklahoma
07.2001 - 10.2001Read More
Legal Secretary/Administrative Assistant
University of Tulsa
10.2000 - 06.2001Read More
Administrative Assistant
Snelling Personnel
03.2000 - 07.2000Read More
Imports Clerk
Zebco
03.1999 - 11.1999Read More
Executive Secretary II
LDDS WorldCom
01.1997 - 08.1997Read More
Sales & Marketing Secretary
AAON, Inc.
09.1995 - 10.1996Read More
East Central High
Diploma & Cooperative Office Education from Office Administration
Read More
Central Vo-Tech
Certificate of Marketing I from Marketing
Read More