Kayla Turner
824 NW 124th Drive Newberry,FL
Summary
Strategic administrative professional with over 12 years of experience supporting senior leadership in dynamic environments. Expertise in optimizing executive workflows and managing complex operations while anticipating leadership needs. Proven track record in streamlining processes and coordinating cross-functional initiatives to enhance organizational efficiency. Experienced in virtual coordination, managing executive priorities across teams and digital platforms.
Overview
10
10
years of professional experience
1
1
Certification
Work History
SENIOR ADMINISTRATIVE COORDINATOR, DEAN'S OFFICE
University Of Florida, College of Pharmacy
Gainesville, FL
05.2024 - Current
- Provide executive-level support to six Associate and Assistant Deans, managing complex calendars, competing priorities, and high-volume scheduling.
- Serve as a strategic liaison between leadership, faculty, and external stakeholders to ensure alignment and seamless communication.
- Prepare and manage confidential reports, agendas, and briefing materials to support executive decision-making.
- Coordinate domestic and international travel logistics, optimizing cost, efficiency, and executive preferences.
- Lead planning and execution of 5-10 large-scale academic events and initiatives (up to 150+ attendees).
- Support five governance and leadership committees, managing agendas, documentation, and meeting minutes while ensuring follow-through on key actions.
- Collaborate cross-functionally with finance and leadership on budget planning, reporting, and operational coordination.
PROPERTY MANAGER
Contemporary Management Concepts
Gainesville, FL
08.2020 - 05.2024
- Directed operations for over 300 residential units while liaising with ownership, vendors, and stakeholders.
- Produced executive-level reports on financials, occupancy, and operational performance.
- Managed vendor contracts exceeding $75,000 annually, negotiating terms and monitoring compliance.
- Led maintenance operations for over 250 monthly work orders, enhancing response efficiency.
ASSISTANT MANAGER
Contemporary Management Concepts
Gainesville, FL
07.2016 - 08.2020
- Finalized over 150 lease renewal contracts annually, ensuring compliance and timely execution.
- Cultivated relationships with 15+ vendors and service providers, coordinating schedules and communications.
- Generated weekly delinquency and performance reports for senior management to aid financial oversight.
- Managed multiple concurrent construction and maintenance projects, tracking progress and communicating updates.
- Organized staff schedules for more than 10 employees, balancing operational priorities and coverage needs.
Education
Associate of Science - NURSING
Santa Fe College
Gainesville, FLSkills
- Executive Support & Partnership
- Complex Calendar Management
- Strategic Scheduling
- Travel & Logistics Coordination
- Meeting & Board Governance Support
- Project Coordination
- Stakeholder Communication
- Confidential Operations
- Budget Tracking & Expense Management
- Event Planning & Execution
- Process Improvement
Tools & Technology
- Microsoft Outlook (Advanced Calendar Management)
- Microsoft Excel (Advanced)
- Microsoft Word & PowerPoint
- Smartsheet
- Qualtrics
- Zoom, Microsoft Teams
- SharePoint / OneDrive
Certification
• Project Management (LinkedIn Learning Path)
• Advanced Microsoft Excel Training
• Qualtrics Certification
• Business Communication Certification
• Notary Public, State of Florida
• Advanced Microsoft Excel Training
• Qualtrics Certification
• Business Communication Certification
• Notary Public, State of Florida
Professional Affiliations
- Member, International Association of Administrative Professionals
- Member, American Society of Administrative Professionals
Accomplishments
• Fierce Award, 2023; Guide to Greater Gainesville
• Employee of the Month, 2023; Contemporary Management Concepts
• Assistant Manager of the Year, 2019; North Central Florida Apartment Association
• Hardest Working Team Member, 2018; Contemporary Management Concepts
• Employee of the Month, 2023; Contemporary Management Concepts
• Assistant Manager of the Year, 2019; North Central Florida Apartment Association
• Hardest Working Team Member, 2018; Contemporary Management Concepts
Languages
English
Native/ Bilingual
Spanish
Limited
French
Elementary
Timeline
SENIOR ADMINISTRATIVE COORDINATOR, DEAN'S OFFICE
University Of Florida, College of Pharmacy
05.2024 - Current
PROPERTY MANAGER
Contemporary Management Concepts
08.2020 - 05.2024
ASSISTANT MANAGER
Contemporary Management Concepts
07.2016 - 08.2020
Associate of Science - NURSING
Santa Fe College