Deborah Grady

Billing Clerk

• Assist with communication between clients and vehicle registrations and title transfers promptly.
• Supported customer inquiries through phone, email, and in-person interactions. Submit extended warranty products and cancellations and refunding . . Responsible for New and Used schedules. Posting of EFT Funding for Contracts. Responsible for Collision Center Schedules and posting EFT payments . Receding checks for payments and reconciliation of Insurance payments and accounts Receivable and Payables. Posting of Factory parts invoices and reconciling of Dealer Statements. Posting deals , Deal break down for funding . Checking for all necessary Documents needed for processing and balancing deals , correct paper work and POAs for titling , Trade in lien payoffs. Posting of factory invoices PDI , Hold Back , Advertising CoOp balancing , Dealer statements.Posting Daily bank and EFT payments and Credit Cards. Back up Title Clerk when needed. Filing of Service Repair orders . Preparing deal manifest to be shipped out for Scanning . Assist for Comptroller when needed. Maintain all schedules . Audit Cashier Parts and Service cash Drawers. Audit of Business office petty cash and reconciliation.

• Managed financial reporting processes for Town & Country Ford.
• Assisted in budget preparation and variance analysis.
• Oversaw accounts payable and receivable functions daily.

Submitting Warranty Contracts and cancellation of products. All Banking and positive pay. Posting Floor Plan, certified used cars . Reported new car sales, submitted factory warranty claims , submitted PDI. Month end closing and balancing. Backed up Service Cashier, Backed up Title Clerk , Payable and Receivable’s. Back up Payroll Clerk . Monthly Sales taxes, Responsible for dealer yearly licenses. Dealer Tags and Rent A cars. Monthly vehicle inventory audit. Assisted in Floor Plan audits. Floor plan vehicles daily and posted to ledger. Paid off Sold Floor plan vehicles when funded. Trained and managed all new hires in their job duties.

• Collaborated with auditors during financial audits.
• Implemented internal control measures for financial integrity.
• Prepared monthly financial statements for management review.
• Trained junior staff on financial procedures and software.
• Analyzed expense trends to support strategic planning efforts.
• Controlled revenue collection systems to maintain information quality and integrity.
• Provided timely actuals, forecast and budget data for IT and corporate management.
• Tracked fixed assets acquisitions, depreciation calculations, and disposals.
• Advised senior management on best practices related to cost control measures.
• Performed month-end close process accurately and efficiently within tight deadlines.
• Coordinated audits with external auditors and reviewed audit results.
• Researched complex issues regarding taxation law and regulations when required.
• Participated in special projects as assigned by senior management team.
• Prepared variance analysis reports highlighting differences between actual and planned performance.
• Negotiated contracts with vendors and suppliers when needed.
• Reconciled bank accounts to ensure accuracy of financial data reported in the general ledger.
• Analyzed budgeting, forecasting, and cost control procedures to identify areas of improvement.
• Reviewed financial statements to ensure accuracy and compliance with GAAP regulations.
• Provided guidance on accounting policies and procedures to staff members.
• Developed and maintained internal controls to ensure accurate accounting records.
• Ensured timely filing of taxes including federal income tax returns, state franchise taxes, sales and use taxes.
• Assisted in the preparation of monthly, quarterly, annual financial reports for senior management.
• Monitored cash flow projections ensuring sufficient funds are available for operations.
• Maintained complete documentation for all financial transactions as per company policy.
• Managed accounts payable activities including invoice processing, vendor payments, reconciliations.
• Collaborated with other departments across the organization providing advice on fiscal matters.
• Maintained general ledger and chart of accounts, performed complex accounting functions such as journal entry preparation, account analysis, balance sheet reconciliation and preparation of quarterly financial statements.
• Oversaw financial reporting, accounts payable and receivable, asset coordination, account management, and budgets.
• Monitored accounting, payroll and financial reporting activities.
• Prepared company's financial reports and ancillary documentation in accordance with established policies and procedures.
• Coordinated timely collections with appropriate project managers and customers to manage cash flow.
• Managed relationships with tax authorities, bankers and auditors.
• Maintained regular performance appraisals for subordinates through verbal, written and on-going review programs.
• Developed invoicing systems and internal controls to boost billing efficiencies.
• Analyzed competitors and market trends to facilitate business growth.
• Invested funds and recommended appropriate dividend issuances based on historical dividend patterns and expected cash flows.
• Established controls and reporting systems to optimize governance structure.
• Identified opportunities to improve efficiency in the finance department.
• Conducted reviews and evaluations for cost-reduction opportunities.