Rondalynn Lipan
Summary
Experienced administrative professional with a strong background in office management, scheduling, and communication. Proven ability to handle multiple tasks efficiently, ensuring smooth operations and supporting executive teams. Collaborative team player who excels at adapting to changing needs and consistently achieving organizational goals. Recognized for reliability and fostering a positive work environment.
Overview
17
17
years of professional experience
Work History
Office Assistant
Laugenour Meikle Civil Engineers
03.2025 - Current
- Maintained confidentiality in handling sensitive information while performing administrative tasks.
- Enhanced office efficiency by managing schedules, organizing files, and maintaining a clean workspace.
- Facilitated smooth operations by efficiently handling incoming mail, phone calls, and visitor inquiries.
- Expedited document processing with accurate data entry and timely filing.
- Prepared and edited documents to produce precise, accurate and professional communication.
- Ensured timely completion of projects by coordinating resources across multiple teams effectively.
- Facilitated smooth workflow by efficiently handling multiple administrative tasks simultaneously, prioritizing according to urgency and importance.
- Managed incoming and outgoing correspondence, ensuring prompt and accurate delivery of information.
- Compiled and analyzed data to produce reports.
- Edited and proofread documents for accuracy and completeness.
- Informed and supported business leaders through consistent communication and administrative support duties.
Sales Administrative Coordinator
Sakata Seed America
01.2022 - 01.2025
- Manage security access cameras
- Process invoices, labor payroll,
- Prepare Phytosanitary Inspection Forms and communication with the county, update crops and maps for Stockseed farm.
- Forklift certified
- Helps with Business Contracts via DocuSign
- Responds on behalf of Sales Director to emails and business meetings
- Manages Sales department team to make sure everything runs smoothly
- Monitored sales performance metrics, identifying areas for improvement and facilitating strategic discussions amongst leadership team members.
- Provided critical support during high-pressure sales cycles by managing proposal deadlines, coordinating resources, and maintaining clear communication channels between all involved parties.
- Optimized internal resources by managing schedules for multiple traveling sales representatives while maximizing territory coverage effectiveness.
- Handled sensitive financial data such as expense reports and commission payments, ensuring accurate processing of VISA charges in a timely manner.
- Provided exceptional customer service to both internal and external stakeholders, fostering long-lasting business partnerships.
- Collaborated with cross-functional teams on various projects, resulting in streamlined processes and cohesive teamwork.
- Facilitated seamless onboarding experiences for new hires by coordinating training sessions tailored to individual learning needs within their specific roles or territories.
- Developed an organized filing system for essential department documentation allowing easy access information retrieval when needed.
- Coordinated sales meetings, trainings, and presentations for optimal team productivity and professional development of 50+ employees.
- Created and maintained reports, documents, supplies, and presentations to assist with administrative support.
- Oversaw appointment scheduling and itinerary coordination for both clients and personnel.
- Organized meetings for executives and coordinated availability of conference rooms for participants.
Supervisor
RITE AID
11.2007 - 01.2022
- Merchandise Inventory Stock
- Recalls, Audits, Damages/Outdates
- Passport Photos
- Food Handling
- Open/Close store
- Process Deposits/Bank Runs and payroll
- Communicated with vendors regarding back order availability, future inventory and special orders
- Applied strong leadership talents and problem-solving skills to maintain team efficiency and organize workflows.
- Mentored junior staff members in their career development, sharing knowledge from years of experience in the field.
- Oversaw daily operations of the business, ensuring smooth workflow and timely completion of tasks.
- Identified operational inefficiencies and implemented corrective measures to increase effectiveness.
- Streamlined inventory management processes, leading to more organized and efficient stock handling system.
- Verified prescription information prior to entry in pharmacy computer system.
- Established and maintained patient profiles, updating organizational database with current information.
- Processed payments, returns and exchanges using pharmacy POS system to accurately manage transactions.
- Stocked shelves with medications and other pharmacy items for consistent availability.
- Safeguarded patient privacy by maintaining strict adherence to HIPAA regulations during all customer interactions.
- Confirmed customer information and insurance eligibility for prescriptions.
- Answered customer questions regarding prescribed medications, over-the-counter products, and insurance coverage.
- Optimized workflow efficiency through effective use of pharmacy software systems for prescription tracking and drug interactions checking.
- Ensured accurate data entry of patient information and prescriptions, contributing to reduced errors in medication dispensing.
- Managed cash register and financial transactions, securing accurate payment processing.
Assistant
Lee's Chiropractic Health Center
02.2013 - 05.2013
- Assessed and managed follow-up plans
- Maintained accurate records of patient care, condition, progress and concerns
- Monitored vital signs, such as blood pressure and pulse
- Responded appropriately to the physical, emotional and developmental needs of patients
- Performed clerical duties, such as word processing, data entry, answering phones and filing
- Administered foot detox, Z-Grav, DRAFTpulse therapy, and orthopedics
- Monitored patient progress throughout treatments, reporting any concerns or improvements to the supervising chiropractor promptly.
- Supported patients during treatments by properly positioning them for optimal results.
- Ensured timely insurance claim processing by accurately coding diagnoses and submitting necessary documentation.
Education
M.O.R Certificate - Medical Office Reception
Cambridge Junior College
Woodland, CA01.2013
High School Diploma -
Woodland Senior High School
Woodland, CA01.2005
Skills
- Client Support
- Effective Time Management
- Detail-Oriented Data Management
- Administrative Assistance
- Proficient Multitasking
- Team Leadership
- Results Driven
- Appointment Management Proficiency
- Flexible Decision Making
Willing To Relocate
- Davis, CA
- Winters, CA
- Woodland, CA
Timeline
Office Assistant
Laugenour Meikle Civil Engineers
03.2025 - Current
Sales Administrative Coordinator
Sakata Seed America
01.2022 - 01.2025
Assistant
Lee's Chiropractic Health Center
02.2013 - 05.2013
Supervisor
RITE AID
11.2007 - 01.2022
High School Diploma -
Woodland Senior High School
M.O.R Certificate - Medical Office Reception
Cambridge Junior College
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