RONDA KLOBUCAR

Work History

PROGRAM MANAGER

VMware Inc.

07.2017 - Current

Managing the Objectives and Key Results (OKRs) for the team workboard.
Co-managing budget allocations to project priorities
Maintaining data hygiene related to projects in Panorama, Workboard, and Confluence
Performing administrative duties commensurate with the requirements of the organization, including data gathering, metrics and reports, managing cross-functional team project timelines.
Collaborating with leaders to define and improve processes and best practices
Experienced working in a team culture with ability to direct others towards a recommend course of action.

SR. EXECUTIVE ASSISTANT

VMware Inc.

04.2014 - 07.2017

Provided comprehensive administrative and operational support to the SVP & GM of the
Networking & Security business unit.
Expertly managed heavy calendaring and email, prioritizing executive tasks and responsibilities.
Coordinated meetings, conference calls, and events, including logistics, communications, and
catering.
Arranged complex domestic and international travel itineraries, ensuring seamless and productive
trips.
Fostered clear communication and maintained strong relationships with internal staff, external
clients, and partners.
Utilized MS Office Suite to create, edit, and proofread business communications and documents.
Managed executive calendars, balancing time allocation and meeting priorities effectively.

EXECUTIVE ASSISTANT

VMware Inc.

08.2012 - 04.2014

Supported the VP of Engineering, managing administrative tasks for a 200+ person organization.
Coordinated performance review processes, scheduling reviews and handling communication for
executive staff.
Managed email distribution lists for team communications, ensuring accurate and up-to-date
information.
Acted as a proxy for various administrative approvals, streamlining processes for efficiency.

SR. EXECUTIVE ASSISTANT

Cypress Semiconductor

SAN JOSE, CA

10.2010 - 07.2012

Provided administrative support to the CEO, adeptly managing daily schedules and priorities.
Managed complex domestic and international travel arrangements, demonstrating strong
organizational skills.
Maintained effective communication with internal and external stakeholders, enhancing business
operations.
Collaborated with vendors and internal teams to oversee orders and spending, ensuring fiscal
responsibility.
Transcribed and distributed key correspondences and reports, serving as a crucial liaison within
the organization.

SR. EXECUTIVE ASSISTANT

Adchemy

FOSTER CITY, CA

02.2010 - 10.2010

Provided comprehensive administrative support for CEO in a fast-paced startup environment.
Responsibilities included managing correspondences, organizing reports, and handling various
administrative documents.
Efficiently managed the CEO's daily and long-term schedule, adapting to last-minute changes with
flexibility and strong problem-solving skills.
Performed a range of business-related tasks, demonstrating independent judgment, discretion, and
confidentiality.
Worked collaboratively with colleagues across different companies, divisions, or departments to
ensure effective program/project management and administrative coordination.
Took ownership of maintaining and reporting key organizational records and standard operational
reports.
Handled confidential documents and information with the highest level of discretion and
confidentiality.
Completed projects using Microsoft Word, Excel, and PowerPoint as assigned.
Kept the company's organizational charts up-to-date.
Acted as the travel manager, overseeing user profiles, itinerary approvals, and assisting employees
with travel arrangements.
Scheduled and coordinated group meetings, events, and provided support for recruitment
interviews.

EXECUTIVE ASSISTANT

Openwave Systems

REDWOOD CITY, CA

05.2009 - 01.2010

Provided administrative support to the VP of Information Technology and team members.
Managed the restructuring and upkeep of IT MS SharePoint collaborative sites, overseeing both
public and internal IT policies and procedures.
Delivered regular project status reports to project teams and VP staff.
Executed special projects within the department as required.
Collaborated with procurement and IT PMO for initial project scope and cost estimates.
Partnered with business and legal teams to refine contract terms and conditions, and Statements of
Work (SOWs), ensuring compliance with company policies.
Managed the update and maintenance of internal IT web page content.
Administered the updating and upkeep of IT policies, procedures, and guidelines.
Conducted independent research and data analysis for the preparation of correspondence, reports,
and presentations.
Acted as the central point of coordination in the office, facilitating efficiency and productivity.

EXECUTIVE ASSISTANT

TiVo

ALVISO, CA

06.2006 - 11.2008

Provided high-level administrative support to the VP of Advertising Sales and VP of Product
Marketing, enhancing procedures and meeting tight deadlines.
Assisted advertising sales executives in daily operations.
Transitioned communications and support functions to an online platform, improving coordination
between field staff and corporate support groups.
Created and managed TiVo's inaugural CRM library of approved partner assets, collaborating with
legal and sales teams to refine sales processes and contractual language.
Organized and coordinated meetings and conferences.
Managed executive calendars with adaptability to schedule changes.
Handled expense report processing and tracking for multiple team members.
Developed and updated Microsoft PowerPoint presentations.
Kept divisional organizational charts current.
Managed supply and service procurement, including invoicing.
Handled confidential information with discretion.
Contributed to staff meetings by tracking key action items.
Collaborated effectively with various teams, including accounting, HR, marketing, facilities, and
engineering to enhance interdepartmental coordination.
Identified new client prospects through database searches, publication scanning, and utilization of
sales tools, enriching the client database.
Supported the creation of sales presentations and brand research, enabling executives to focus on
client engagement.
Ensured the accuracy and current status of the Salesforce.com database in collaboration with sales
executives.
Managed the advertising sales shared drive, maintaining important documents and files for easy
access.
Coordinated quarterly Advertising Sales Off-Sites to foster team building.

SR. EXECUTIVE ASSISTANT

LiveDeal

SANTA CLARA, CA

11.2005 - 06.2006

Supported the CEO in a dynamic start-up environment.
Streamlined the CEO's calendar, ensuring optimal time management and executive availability.
Developed and prepared presentations, materials, and documentation for executive meetings and
engagements.
Prepared and organized pertinent documentation for board members and senior leadership prior
to meetings.
Served as the primary resource coordinator for the entire company, facilitating efficient workflow
and immediate support.
Managed the onboarding process for new hires.
Oversaw the maintenance and procurement of office supplies and equipment.

EXECUTIVE ASSISTANT

Nuance Communications

MENLO PARK, CA

07.1998 - 09.2005

Initially joined the startup as a support to the VP of Engineering; progressed to also assist the Chief
Marketing Officer within two years.
Expertly managed complex calendars, skillfully prioritizing and adjusting to accommodate
multiple changes and priorities.
Coordinated travel, meetings, and conference calls for participants across global locations.
Meticulously organized special events, travel itineraries, and corporate agendas, ensuring flawless
execution.
Managed weekly attendance and annual vacation tracking for the marketing department,
contributing to budget management.
Facilitated executive speaking engagements and prepared presentation materials, optimizing
executive time management.
Produced various business documents, including correspondence, memos, charts, tables, graphs,
and business plans.
Streamlined recruitment processes through effective placement of employment ads and
coordination of interview schedules.
Monitored and reported on project costs, timelines, staffing, space, and equipment needs for
budget oversight.
Interpreted and communicated policies and procedures to a staff of over 100, ensuring clarity and
compliance.

Summary

Overview

Work History

PROGRAM MANAGER

SR. EXECUTIVE ASSISTANT

EXECUTIVE ASSISTANT

SR. EXECUTIVE ASSISTANT

SR. EXECUTIVE ASSISTANT

EXECUTIVE ASSISTANT

EXECUTIVE ASSISTANT

SR. EXECUTIVE ASSISTANT

EXECUTIVE ASSISTANT

Education

High School Diploma -

Skills

Timeline

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