ROSALBA RODRIGUEZ
Vail,USA
Summary
Results-oriented Executive Administrator with extensive experience in Accounting and Payroll, known for a meticulous attention to detail. Proficient in managing Computerized Accounting/Payroll systems and overseeing Accounts Payable processes. Proven ability to enhance operational efficiency while providing top-tier executive assistance. Aiming to leverage skills in a dynamic organization committed to excellence.
Overview
28
28
years of professional experience
Work History
Outsourced Accounting Advisory Specialist, Senior
BeachFleischman
01.2024 - Current
- Reconciled bank statements for clients.
- Created financial reports for clients.
- Executed reconciliation of investment accounts and statements.
- Handled preparation of 1099 forms for clients.
- Processed weekly accounts payable for clients.
Mission Support Specialist
Deployed Services
Tucson, AZ
09.2023 - 12.2023
- Oversaw email correspondence and maintained organized records.
- Executed general support duties for FSM and SMs seamlessly.
- Executed various assignments delegated by FSM and SMs.
- Managed preparation and maintenance of Guard Card documentation.
Payroll Timekeeper Coordinator
Deployed Services
Tucson, AZ
06.2023 - 09.2023
- Organized timesheet information to ensure accurate records.
- Examined employee-submitted data for payroll discrepancies.
- Verified employee attendance.
- Examined time sheets for accurate hourly reflection.
- Delivered administrative support as required.
- Collaborated with leadership to address pay discrepancies.
- Reviewed and approved time submissions for more than 350 personnel.
Accounting Assistant/Lead
4L Managed Accounting
Tucson, AZ
02.2023 - 06.2023
- Generated and recorded daily invoices for contracted law firms.
- Scheduled bimonthly Accounts Payable check runs.
- Generated accurate billing documents for attorneys.
- Performed monthly reconciliation of Credit Card statements.
- Operated specialized legal software.
Accounting Assistant
Remote Solutions
Tucson, AZ
09.2022 - 02.2023
- Managed daily invoice entries in QuickBooks.
- Managed weekly accounts payable processes.
- Processed weekly receivables.
- Processed biweekly payroll efficiently using ADP program.
- Balanced credit card statements issued to employees.
- Developed AP reports to track aging payables.
- Managed email communication.
Accounting Assistant
PVB Fabrications
Tucson, AZ
11.2020 - 09.2022
- Reconciled monthly bank and employee credit card statements.
- Regularly entered weekly credit card expenses in QuickBooks system.
- Supported weekly payroll and timesheet processes.
- Handled email communications efficiently.
- Maintained consistent weekly General Ledger updates using QuickBooks.
- Formulated labor timesheets for signatures at various work sites.
- Handled incoming invoices related to the PVB Building project.
- Executed timely and accurate invoice and payment postings.
Human Resources Representative
Hughes Federal Credit Union
Tucson, AZ
05.2017 - 10.2020
- Performed comprehensive pre-employment screenings including criminal backgrounds, credit checks, and testing.
- Collected necessary paperwork from newly hired employees.
- Supported annual benefits enrollment for group health, dental, life insurance, long-term disability and cafeteria plan benefits.
- Offered knowledgeable support to organization members upon request.
- Coordinate with employees, applicants, and personnel via phone.
- Ensured system readiness for incoming staff ahead of their onboarding.
- Implemented new applicant tracking system for recruitment.
Accountant/Payroll Representative
Hughes Federal Credit Union
Tucson, AZ
04.2015 - 05.2017
- Conducted thorough preparation, review, and processing of payroll involving over 200 personnel every two weeks.
- Calculated indirect payroll costs such as 401k and health benefits.
- Handled month-end procedures, ensuring accounts were balanced and financial statements were generated promptly.
- Completed thorough General Ledger reconciliations.
- Generated detailed income and balance sheet statements.
- Balanced and updated assigned accounts daily.
- Generate management reports on a monthly basis.
- Organized all assigned accounts effectively.
Office Manager/Business Administration Manager
American Linen Supply of NM, Inc.
Las Cruces, NM
02.1997 - 04.2015
- Adapted quickly to dynamic and unpredictable situations.
- Maintained accurate balance for all bank statements meeting monthly deadlines.
- Skilled in using Outlook and the Microsoft Office suite, including Word, Excel, and PowerPoint.
- Handled payroll and payroll tax processing every two weeks.
- Handled the verification, inputting, and processing of quarterly tax documents.
- Managed responses for inquiries about benefits packages, payroll details, onboarding processes.
- Deliver ongoing support while engaging with diverse vendors and manufacturers.
- Facilitated executive meetings focusing on the organization's development.
- Displayed proficient skills in written communication.
Education
Computerized Accounting -
Business Skills Institute
Las Cruces, NM01.2002
Microsoft Office Applications Certificate -
Business Skills Institute
Las Cruces, NM01.2002
Coursework in Business Administration - Communications and Accounting
Business Skills Institute
Las Cruces, NM01.2002
Graduated -
Deming High School
Deming, NM05.1995
Skills
- Sage Software Proficiency for Payroll
- Alliant Systems Experience
- Applicant Tracking Systems Management
- Record Keeping
- Attention to detail
- Talent Management Proficiency
- Leadership Responsibilities
- Administrative Operations
- Strategic Planning
- Scheduling and Organizing Meetings
- Managing Financial Transactions
- Monthly Tax Reporting
- Quarterly Tax Reporting
- Account Reconciliation Skills
- Telephone System Oversight
- Microsoft Office Proficiency
- Accurate Cash Management
- Customer Engagement
- QuickBooks Proficiency
- Experience with LightSpeed
- Sage Intacct Experience
Languages
Spanish
Professional
References
References available upon request.
Timeline
Outsourced Accounting Advisory Specialist, Senior
BeachFleischman
01.2024 - Current
Mission Support Specialist
Deployed Services
09.2023 - 12.2023
Payroll Timekeeper Coordinator
Deployed Services
06.2023 - 09.2023
Accounting Assistant/Lead
4L Managed Accounting
02.2023 - 06.2023
Accounting Assistant
Remote Solutions
09.2022 - 02.2023
Accounting Assistant
PVB Fabrications
11.2020 - 09.2022
Human Resources Representative
Hughes Federal Credit Union
05.2017 - 10.2020
Accountant/Payroll Representative
Hughes Federal Credit Union
04.2015 - 05.2017
Office Manager/Business Administration Manager
American Linen Supply of NM, Inc.
02.1997 - 04.2015
Computerized Accounting -
Business Skills Institute
Microsoft Office Applications Certificate -
Business Skills Institute
Coursework in Business Administration - Communications and Accounting
Business Skills Institute
Graduated -
Deming High School
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