ROXANA ORTIZ
Huntsville,TX
Summary
Experienced state government and administrative professional with purchasing, financial operations, vendor coordination, inventory, accounts payable/receivable, and customer-service experience. Skilled at processing purchasing transactions accurately, maintaining documentation, coordinating with internal customers and vendors, monitoring budgets and supplies, and following established policies and procedures. Known for reliability, attention to detail, organization, and the ability to manage competing priorities in a deadline-driven environment.
Overview
3
3
years of post-secondary education
21
21
years of professional experience
Work History
Clerk III
State of Texas
11.2024 - Current
- Reviewed purchase requisitions for completeness, accuracy, specifications, funding, and approvals, ensuring compliance with procurement standards.
- Analyze requisitions and assign them to the appropriate Purchaser based on the type of purchase, applicable requirements, dollar thresholds, and purchasing responsibility.
- Identify missing information, discrepancies, or documentation issues and coordinate corrections before requisitions are processed.
- Collaborated with Purchasers and internal departments to streamline processing of purchasing requests, enhancing overall workflow efficiency.
- Apply knowledge of TDCJ purchasing procedures, procurement requirements, and internal controls when reviewing and assigning requisitions.
- Maintained accurate records and documentation for requisition reviews and assignments to support auditing and accountability.
Purchaser II
State of Texas
Huntsville, Tx
06.2023 - 10.2024
- Review purchasing requests for completeness, accuracy, appropriate specifications, funding, and required approvals before processing.
- Prepare and process requisitions and purchase orders while maintaining accurate supporting documentation and transaction records.
- Process and coordinate purchasing activities in accordance with state procurement requirements, agency policies, and established procedures.
- Communicated with vendors and internal customers to obtain information, resolve discrepancies, confirm order details, and ensure timely processing of purchases.
- Assisted in obtaining and evaluating quotations or bids, selecting vendors to meet applicable purchasing requirements.
- Monitor purchase orders, receiving information, invoices, and related documentation to help ensure accurate and timely payment.
- Researched purchasing issues and discrepancies, documented resolutions, and escalated matters needing additional approval or guidance.
- Maintain organized procurement records and demonstrate attention to detail when handling financial and purchasing information.
Housekeeping Owner
Cano Cleaning Service
Huntsville, TX
01.2015 - 10.2022
- Managed day-to-day administrative and financial operations, streamlining scheduling, budgeting, invoicing, accounts payable, and accounts receivable.
- Created weekly staffing schedules based on projected workload and employee availability to optimize labor costs.
- Monitored supplies and equipment to maintain adequate inventory levels and coordinated replenishment.
- Manage day-to-day administrative and financial operations, including scheduling, budgeting, invoicing, accounts payable, and accounts receivable.
- Maintained records and communicated with employees and customers to enhance efficiency of daily operations.
Medical Assistant
Hmh Clinic
Huntsville, TX
01.2012 - 10.2014
- Monitored supply inventory and coordinated with staff to reorder low-stock items, ensuring availability of necessary supplies.
- Provided administrative support to physicians and clinical staff, maintaining accurate records and safeguarding confidential information.
- Managed multiple priorities in a fast-paced environment while maintaining accuracy and quality standards.
- Managed multiple priorities in fast-paced environment, ensuring accuracy and adherence to quality standards.
Patient Registrar
Hmh Clinic
Huntsville, TX
03.2010 - 12.2012
- Managed office and medical supply inventory to ensure availability for efficient administrative operations.
- Compiled reports, invoices, financial statements, correspondence, and records using word processing and spreadsheet applications to support organizational needs.
- Executed data entry, maintained records, and transmitted documents with a focus on accuracy to uphold data integrity.
- Ordered and maintained office and medical supply inventory and supported day-to-day administrative operations.
Patient Access Specialist
UTMB Maternal Child Health Center
Huntsville, TX
06.2009 - 10.2012
- Delivered high-level customer service to internal and external customers, facilitating effective communication among departments.
- Verified insurance eligibility and documented necessary information for Medicaid/CHIP coverage, ensuring compliance and accuracy.
- Provided high-level customer service to internal and external customers and served as a liaison among departments.
- Executed data entry, scanning, scheduling, insurance verification, and document transmission to maintain organized patient records.
Front Desk Clerk
Huntsville Family Medicine
Huntsville, TX
04.2005 - 12.2007
- Processed and maintained medical, insurance, and administrative records; developed procedures for efficient documentation and retrieval.
- Collected and distributed payments, mail, messages, and business correspondence to ensure smooth operations.
- Provided front-office customer service, scheduled appointments, and directed calls and visitors to enhance visitor experience.
Education
Certified Texas Contract Developer -
State of Texas Comptroller of Pulic Accounts
08.2024 - 08.2027
Medical Assistant - Certificate of Attendance/Completion
High Tech Institute
Huntsville, TXHigh School Diploma -
Huntsville High School
Huntsville, TXSkills
- Purchasing & Procurement
- Requisitions
- Purchase Orders
- Vendor Communication
- Quotes/Bids
- Invoice & Payment Processing
- Accounts Payable/Receivable
- Inventory Control
- Budget Awareness
- Documentation & Records
- Data Entry
- Spreadsheet & Word Processing
- Vendor Relations
- Policy & Procedure Compliance
- Process Optimization
- Compliance Documentation
Additional Qualifications
- State government purchasing experience
- Strong written and verbal communication
- Proficient with word processing, spreadsheets, email, data entry, and administrative systems
- Strong attention to detail, organization, follow-through, and customer service
Timeline
Clerk III
State of Texas
11.2024 - Current
Certified Texas Contract Developer -
State of Texas Comptroller of Pulic Accounts
08.2024 - 08.2027
Purchaser II
State of Texas
06.2023 - 10.2024
Housekeeping Owner
Cano Cleaning Service
01.2015 - 10.2022
Medical Assistant
Hmh Clinic
01.2012 - 10.2014
Patient Registrar
Hmh Clinic
03.2010 - 12.2012
Patient Access Specialist
UTMB Maternal Child Health Center
06.2009 - 10.2012
Front Desk Clerk
Huntsville Family Medicine
04.2005 - 12.2007
Medical Assistant - Certificate of Attendance/Completion
High Tech Institute
High School Diploma -
Huntsville High School