Ruby Reyes
Webb County
Laredo,Texas
Summary
Senior Administrative Assistant managing office operations, executive schedules, and day-to-day coordination for public-sector teams. Handles calendar management, travel arrangements, invoice processing, expense tracking, and data entry while maintaining accurate records and timely follow-up. Builds electronic filing systems that improve document retrieval and support smoother service to staff and clients.
2
Languages
8
years of professional experience
Work History
Senior Administrative Assistant
4 Years 5 Months- Coordinate 1 executive schedules weekly to support timely meetings, travel, and daily priorities.
- Respond promptly to inquiries and resolve issues to maintain strong customer service and reliable daily communication.
- Organize electronic files and records to improve document retrieval and keep information accessible when needed.
- Maintain office supplies and materials to support smooth operations and reduce interruptions in the workday.
- Prepare meeting support materials and coordinate follow-up details for senior executives and team discussions.
- Manage correspondence and data entry tasks to keep administrative records accurate and professional correspondence organized.
Administrative Clerk
4 Years 1 Month- Handled 30+ calls daily through a multi-line phone system and routed inquiries to the correct department or staff member.
- Greeted visitors professionally, responded to inquiries, and created a welcoming front office experience.
- Communicated with customers by phone and email to confirm deliveries and resolve routine questions promptly.
- Maintained a clean, organized office environment that supported efficient daily operations and a professional workplace.
- Prepared documents for internal meetings and provided staff with direction, support, and ongoing feedback.
- Entered data accurately, printed materials, and supported office supply management and materials organization as needed.
Education
Bachelor of Science - Criminal Justice
Skills
Data entry
Spreadsheet development
Database entry
Records management
Document management
Professional correspondence
Call transfers
Meeting support
Calendar management
Travel coordination
Event and activity planning
Invoice processing
Office supply management
Records retention
Confidential information handling
Meeting agenda preparation
Travel arrangements
Budget reconciliation
Expense tracking
LANGUAGES
English - Full Professional
Spanish - Full Professional
Timeline
Senior Administrative Assistant
Webb County
2022.06 - Current
Administrative Clerk
Webb County Judge's Office
2018.05 - 2022.06
Texas A&M International University
Bachelor of Science from Criminal Justice