Rusty Ryan
Fort Lauderdale,FL
Summary
Goal-driven analyst polished in managing and breaking down large volumes of information. Proactive at heading off issues in operations, workflow and production by uncovering trends affecting business success. Several years of experience in industry.
Overview
108
108
years of professional experience
Work History
Legal Billing Analyst
Mayer Brown LLP
Chicago, IL
05.2014 - 07.2108
- Create draft bills, review and edit bills, then finalized bills per billing attorneys’ instructions
- Work closely with the Finance Staff to provide clients, billing attorneys and secretaries with up-to-date and accurate billing and payment information
- Maintain and update special instructions related to billing attorneys’ needs in generating their bills
- Pay special attention to clients’ special fee arrangements to ensure proper rates are being billed each month
- Setup and submit bills through eBilling Hub, follow up to ensure invoices are submitted successfully
- Review and research A/R aging to resolve late payment issues
- Respond to quarterly and yearly audit requests
- Process write-offs in accordance with firm policy
- Create special invoices for Client Trust Loan Agency
- Provide Master Servicer monthly spreadsheet detailing all trusts billed and the amounts billed
- Provide Master Servicer with monthly ZIP file containing Long Form/Short Form Invoices and allocations spreadsheets.
Legal Billing Analyst
Kaufman Dolowich LLP
Woodbury, NY
04.2023 - 06.2024
- Create draft bills, review and edit bills, then finalized bills per billing attorneys’ instructions
- Work closely with the Finance Staff to provide clients, billing attorneys and secretaries with up-to-date and accurate billing and payment information
- Maintain and update special instructions related to billing attorneys’ needs in generating their bills
- Pay special attention to clients’ special fee arrangements to ensure proper rates are being billed each month
- Setup and submit bills through eBilling Hub, follow up to ensure invoices are submitted successfully
- Review and research A/R aging to resolve late payment issues
- Process write-offs in accordance with firm policy
- Collected 120K from a client for stale COVID era costs
- Worked with Cash Applications on correcting misapplied payments from carriers and the insured
- Set up new timekeepers and rates on ebill sites and in Coyote Analytics
- Appealed carrier reductions
- Reached out to timekeepers when their time entries did not meet client guidelines
- Participated in monthly meetings with a major insurance carrier client to expedite billing and collections.
Legal Billing Analyst
McDermott, Will and Emery LLP
Chicago, IL
01.2018 - 03.2020
- Create draft bills, review and edit bills, then finalized bills per billing attorneys’ instructions
- Work closely with the Finance Staff to provide clients, billing attorneys and secretaries with up-to-date and accurate billing and payment information
- Maintain and update special instructions related to billing attorneys’ needs in generating their bills
- Pay special attention to clients’ special fee arrangements to ensure proper rates are being billed each month
- Setup and submit bills through eBilling Hub, follow up to ensure invoices are submitted successfully
- Review and research A/R aging to resolve late payment issues
- Process write-offs in accordance with firm policy.
Legal Billing Analyst
Greenberg Traurig LLP
Chicago, IL
07.2018 - 12.2018
- Create draft bills, review and edit bills, then finalized bills per billing attorneys’ instructions
- Work closely with the Finance Staff to provide clients, billing attorneys and secretaries with up-to-date and accurate billing and payment information
- Maintain and update special instructions related to billing attorneys’ needs in generating their bills
- Pay special attention to clients’ special fee arrangements to ensure proper rates are being billed each month
- Setup and submit bills through eBilling Hub, follow up to ensure invoices are submitted successfully
- Review and research A/R aging to resolve late payment issues
- Process write-offs in accordance with firm policy.
Legal Billing Assistant
Kirkland & Ellis LLP
Chicago, IL
02.2006 - 10.2013
- Create draft bills, review and edit bills, then finalized bills per billing attorneys’ instructions
- Work closely with the Finance Staff to provide clients, billing attorneys and secretaries with up-to-date and accurate billing and payment information
- Maintain and update special instructions related to billing attorneys’ needs in generating their bills
- Pay special attention to clients’ special fee arrangements to ensure proper rates are being billed each month
- Setup and submit bills through Tymetrix360, Serengeti and Corridor e-billings vendors, follow up to ensure invoices are submitted successfully
- Review and research A/R aging to resolve late payment issues
- Respond to quarterly and yearly audit requests
- Process write-offs in accordance with firm policy
- Instrumental in implementation of bar-coding/scanning invoices for records retention to the firm wide document management system.
Online Trading Billing Specialist
Refco LLC
Chicago, IL
03.2005 - 09.2005
- Performed billing setup for Refco proprietary trading platforms
- Reconciled customer accounts and entered billing corrections and adjustments
- Research customer billing inquiries and follow up with clients.
Accounts Receivable/Billing Specialist
Chicago Mercantile Exchange
Chicago, IL
03.2001 - 03.2005
- Handled daily billing entries for all departments using PeopleSoft accounting Software
- Responsible for insuring revenue and expenses hit proper GL Accounts
- Reconciled customers’ accounts and applying unidentified cash receipts
- Interfaced data from other software/databases into PeopleSoft
- Handled customer service questions relating to various CME fees
- Worked on other accounting tasks as requested by the CFO
- Instrumental in design and implementation of PeopleSoft 8.4 from 7.5 to improve processes and procedures in relations to billing
- Regularly trained co-workers on various modules of PeopleSoft 8.4
- Regularly made suggestions for improvements in CME processes as related to A/R and Billing.
Accounts Payable Coordinator
Grant Hospital/LaSalle Staffing
Chicago, IL
12.2000 - 03.2001
- Prepared and approved all invoices for payments
- Handled various accounting tasks using AS400 platform and MS Excel
- Processed weekly check run.
Education
Business Management/Marketing/Accounting -
Northwood University
West Palm Beach, FL01.1990
Accounting
Robert Morris University
Chicago, ILSkills
- Legal Billing
- Drafting bills
- Reviewing and editing bills
- Finalizing bills per billing attorneys' instructions
- Providing clients, billing attorneys, and secretaries with up-to-date and accurate billing and payment information
- Maintaining and updating special instructions related to billing attorneys' needs
- Paying special attention to clients' special fee arrangements
- Setting up and submitting bills through eBilling Hub
- Following up to ensure successful invoice submission
- Reviewing and researching A/R aging to resolve late payment issues
- Processing write-offs in accordance with firm policy
- Collecting payments from clients
- Correcting misapplied payments
- Setting up new timekeepers and rates on ebill sites and in Coyote Analytics
- Appealing carrier reductions
- Ensuring time entries meet client guidelines
- Participating in meetings to expedite billing and collections
- Responding to audit requests
- Creating special invoices
- Providing detailed billing information to Master Servicer
- Handling billing for proprietary trading platforms
- Reconciling customer accounts and making billing corrections and adjustments
- Researching and resolving customer billing inquiries
- Handling daily billing entries using accounting software
- Reconciling customer accounts and applying unidentified cash receipts
- Interfacing data from other software/databases
- Handling customer service questions related to fees
- Assisting with the implementation of accounting software
- Training co-workers on accounting software modules
- Making suggestions for process improvements in A/R and billing
- Accounts payable processing
- Handling various accounting tasks using different platforms and software
- Proficient in Microsoft Windows/Office, MAC OS, PeopleSoft Financials, Rippe & Kingston LMS, Aderant, Coyote Analytics, Elite, Billblast, eBilling Hub
References
References are available on request.
Timeline
Legal Billing Analyst
Kaufman Dolowich LLP
04.2023 - 06.2024
Legal Billing Analyst
Greenberg Traurig LLP
07.2018 - 12.2018
Legal Billing Analyst
McDermott, Will and Emery LLP
01.2018 - 03.2020
Legal Billing Analyst
Mayer Brown LLP
05.2014 - 07.2108
Legal Billing Assistant
Kirkland & Ellis LLP
02.2006 - 10.2013
Online Trading Billing Specialist
Refco LLC
03.2005 - 09.2005
Accounts Receivable/Billing Specialist
Chicago Mercantile Exchange
03.2001 - 03.2005
Accounts Payable Coordinator
Grant Hospital/LaSalle Staffing
12.2000 - 03.2001
Business Management/Marketing/Accounting -
Northwood University
Accounting
Robert Morris University
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