Ruth Medina
Bloomfield,IN
Summary
Industrious and forward-thinking, motivated professional with a verifiable record of accomplishment, spanning twenty-five+ years. Highly creative, recognized as a results-oriented and solution-focused individual. Dedicated and focused; able to prioritize and complete multiple tasks and follow-through to meet deadlines and achieve project goals. An independent and self-motivated professional with excellent research and writing skills; able to grow positive relationships with clients, and colleagues at all organizational levels.
Overview
15
15
years of professional experience
Work History
Executive Assistant/Workforce Development/Marketing & Public Relations Specialist
NHanced Semincontuctors, Inc. Indiana Division
05.2023 - 01.2024
- Supporting and assisting the President of Foundry at Westgate
- Manage calls and correspondence confidentially on behalf of the President, ensuring the President is kept up-to-date
- Arranging meetings and organizing calendars
- Preparing documents and reports for meetings and presentations
- Attending and keeping accurate minutes at staff and executive meetings
- Manage and prioritize President’s schedule to ensure time is focused on critical, strategic issues
- Develop processes to streamline daily and monthly tasks to ensure that they are completed in a timely manner
- Responsible for scheduling meetings, in-person and virtual (Teams, Zooms, etc.) for executive team
- Onboard new hires, corresponding with corporate office to ensure that all documents were gathered correctly
- Build and maintain relationships with local partners and community members within the educational and semiconductor fields for Workforce Development
- Fostered
- Research and created a Welcome Packet for out of state hires with local and state information
- Attend seminars and meetings representing NHanced’s Workforce Development program
- Build and maintain relationships internally with current personnel, reporting any issues to President of Foundry at Westgate
- Oversee NHanced event planning, managing logistics of all rental items and catering
- Creating and sending out media releases, and social media postings Work closely with high-ranking government official offices, coordinating attendance with staff and managing security detail when needed.
Operations Coordinator
Bloomington Economic Development Corporation
11.2022 - 08.2023
- Oversee financials and budget construction with BEDC treasurer, president, and BEDC team
- Provide general bookkeeping utilizing QuickBooks Online in collaboration with the BEDC’s external accountant
- Oversee the collection of accounts receivable and payroll information
- Maintain BEDC staff PTO and vacation records, BEDC files, and business documents
- Oversee BEDC internship program and students
- Oversee BEDC event planning and manage logistics for in-person meetings
- Prepare meeting documents.
Accounting/Customer Service Specialist
Dillman Farm, Inc.
05.2022 - 09.2022
- Responsible for all A/R and A/P, sales, payroll, and insurance
- Build and maintain successful relationships with customers and vendors
- Responsible for tracking all incoming inventory supplies
- Responsible for keeping accurate production inventory count.
Partner/Operations Manager
The Brick Star Coffee Bar, Inc.
01.2021 - 03.2022
- Build and maintain successful relationships with customers and vendors
- Maintain inventory and order new supplies as needed
- Comply to all food and safety standards with local and federal requirements
- Provide a clean environment for customers and employees
- Manage A/R and A/P, sales, and all purchases of inventory
- Create menu as well as weekly specials
- Designed and created menus, advertising brochures and social media promotions
- Oversee food preparation and production during COVID-19, ensuring 100% food safety procedures are followed
- Create and maintain daily cleaning schedule
- Responsible for cost analysis and coordinating schedules of catering events
- Management and Coordination of audits/inspections
- Responsible for all corrective actions required after inspections – if needed
- Create social media material and track algorithms for social media, proofreading for accuracy.
Certified Nursing Assistant
Hospitals, Nursing Homes, Private Care
04.2014 - 02.2021
- Provide nursing assistance to residents in a long-term-care facility and private residences
- Assist residents with activities of daily living, including helping with meals, transferring using assistive devices, bathing, dressing, and grooming
- Preserve patient dignity and minimize discomfort while carrying out duties such as bedpan changes, emptying drainage bags, bathing, and other various personal activities
- Maintain wound and indwelling catheter care
- Dispense medicine as instructed
- Ensure the accurate, timely flow of information by maintaining thorough patient records and updating healthcare team on patients’ status
- Comply with HIPAA standards in all patient documentation and interactions.
Production Manager
Paragon Force, Inc.
03.2015 - 07.2016
- Accurately read blueprints, determining and meeting government regulations of each project
- Lead multiple projects simultaneously for government entities and private contractors
- Estimated materials for individual jobs, ensuring that all specifications for materials were met
- Ordered, received, inspected, inventoried, and stored all raw materials needed for individual jobs
- Inspected all raw materials for Quality Control
- Met with customers to define objectives, priorities, and deadlines for each project
- Maintained ongoing communication with customers throughout the project life cycle
- Proficient in problem-solving with issues that arose during production
- Supervised and delegated tasks to personnel in production area
- Organized schedules for cutting and production of multiple jobs based on deadlines
- Met with and developed relationships with NSWC Crane employees to discuss project details and deadlines
- Maintained a working knowledge of all safety and storage regulations for all materials and work environment
- Maintained records of all drawings and databases for the production facility
- Identified mechanical problems and performed weekly maintenance on all equipment
- Responsible for all administrative task, including filing, answering telephone, coordinating all meetings and walk-thru appointments
- Inspected outgoing products to ensure quality and requirements were met.
President/CEO
Prospective Solutions, Inc.
10.2008 - 07.2016
- Answered high volume of incoming calls and in-person inquiries from clients
- Acted as liaison and maintained open lines of communication with clients and contractors
- Created, proofed, and edited all marketing items and other documentation to ensure accuracy and consistency
- Coordinated preparation and timely reports and slide presentations for all meetings using PowerPoint and QuickBooks
- Met with Small Business Administration (SBA) personnel to ensure correct documentation was submitted to maintain certification
- Developed, formatted, and maintained databases needed to maintain company's reports and finances using QuickBooks and Excel
- Completed assessments, clean-up, and restoration of foreclosed properties
- Developed, formatted, and maintained databases needed to maintain company's reports and finances
- Met with federal employees at different locations (Crane and Jeffersonville, etc.) to coordinate jobs and discuss deadlines
- Retained sub-contractors to complete jobs, maintaining a schedule to meet all deadlines
- Created promotion materials, such as tri-fold brochures and proposal packets.
Education
Industrial Drafting and Design, Graphic Design -
Vincennes University
01.2010
Graphic Design/Photography -
Ivy Tech
01.2006
Skills
- Microsoft Office Expert
- Proficient in Adobe Creative Suites (including Photoshop, Illustrator, Lightroom)
- Proficient in Estimating Job Cost
- Administrative Management
- Facility Management
- Operations Management
- Purchasing and Inventory Control Management
- Quality Control Management
- Project Management
- Project Planning
- Presentation Development
- Office Management
- Expense Reporting
- Compensation and Benefits
- Conference Planning
- Document Preparation
- Customer Service-Oriented
- Conflict Management
- Bookkeeping
- QuickBooks Expert
- AR/AP
- Public relations skills
- Public and Media Relations
- C-suite executive relations
- Customer relations specialist
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
He who knows not and knows not that he knows not, is a fool. Shun him. He who knows not and knows that he knows not, is an honest man. Trust him. But....He who knows and knows that he knows is a wise man. Follow him.
Sherry Medina
Timeline
Executive Assistant/Workforce Development/Marketing & Public Relations Specialist
NHanced Semincontuctors, Inc. Indiana Division
05.2023 - 01.2024
Operations Coordinator
Bloomington Economic Development Corporation
11.2022 - 08.2023
Accounting/Customer Service Specialist
Dillman Farm, Inc.
05.2022 - 09.2022
Partner/Operations Manager
The Brick Star Coffee Bar, Inc.
01.2021 - 03.2022
Production Manager
Paragon Force, Inc.
03.2015 - 07.2016
Certified Nursing Assistant
Hospitals, Nursing Homes, Private Care
04.2014 - 02.2021
President/CEO
Prospective Solutions, Inc.
10.2008 - 07.2016
Industrial Drafting and Design, Graphic Design -
Vincennes University
Graphic Design/Photography -
Ivy Tech
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