Summary
Work History
Education
Certification
Skills
Work Availability
Work Preference
Accomplishments
Interests
Quote
Timeline
Generic
Ruth M. Hurd

Ruth M. Hurd

Marietta,GA

Summary

Detail oriented Senior Executive Assistant with extensive experience providing administrative and strategic support to C-suite executives. Skilled in adapting flexibly to changing needs and priorities. Proficient in identifying process improvements, managing purchase orders, and fostering collaboration within teams. Adept at maintaining flexibility and delivering exceptional results in dynamic environments. Recognized for proactive problem-solving, organizational excellence, and the ability to meet critical deadlines.

Work History

Executive Assistant & Operations Manager

Arete Administrative Consulting LLC
05.2023 - 08.2024
  • Tracked progress of client projects, ensuring timelines were met and expediting processes when needed
  • Collaborated with vendors to negotiate pricing, establish purchase orders, and maintain high service standards
  • Identified and implemented process improvements, optimizing operational efficiency for clients
  • Coordinated team efforts to deliver seamless administrative support and project execution
  • Handled confidential and sensitive information with discretion and tact.
  • Facilitated onboarding of new employees, ensuring smooth transition into company culture and workflow.
  • Improved team communication and collaboration through coordination of weekly meetings and distribution of agendas.
  • Attended approx. 2 meetings per week for executive and produced meeting notes.

Senior Executive Assistant to CEO

Airway Therapeutics Inc.
09.2020 - 05.2023
  • Acted as liaison between internal teams and suppliers, maintaining strong relationships and resolving issues.
  • Supported key projects by tracking milestones and identifying opportunities for efficiency improvements.
  • Maintained executive schedules and coordinated logistics for critical business operations and events.
  • Managed schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for executive.
  • Prepared meeting agendas, presentation and briefing papers for members of board of directors and executive team.
  • Tracked and maintained investor communications and processed annual investor finance rounds for 115 participants.
  • Managed vendor timelines and purchase orders, ensuring adherence to agreed standards

Senior Executive Assistant to President /COO & CFO

Georgia Aquarium
10.2016 - 07.2020
  • Oversaw procurement processes, ensuring vendor compliance with company policies and timelines
  • Streamlined operational processes, reducing delays and enhancing service delivery
  • Supported leadership in Board Governance & Audit Committee Meetings.
  • Played a key role in coordinating cross-departmental initiatives and enhancing collaboration
  • Managed complex schedules, events and travel plans for conferences, meetings and seminars, as well as domestic and international trips for executives.

Executive Administrative Assistant (Contract)

Various Roles
10.2009 - 08.2016
  • Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
  • Managed heavy appointment scheduling
  • Screened calls, phone interaction with clients
  • Composed letters and reports
  • Organized Executive travel, schedules - national & international
  • Preparing PowerPoint presentations and financial data.
  • Processed expense reports
  • Database management
  • Prepared Bi-Monthly company presentation and financial reporting
  • Successfully planned and executed off-site leadership strategy meetings
  • Managed risk and safeguarded ADP assets using systems, controls, reports and procedures. Responsibility for timely and accurate funding of assigned products and related impounds, adjustments, and disbursements that are processed through ADP.

Executive Administrative Assistant to 3 Managing Partners

Deloitte LP
09.2006 - 09.2009
  • Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
  • Proofed & edited proposal letters; reports; articles and speeches
  • Organized all PowerPoint presentations for annual global tax summit.
  • Planned and organized the departmental year end, and the Annual weekend Meeting for 130 People
  • Prepared client engagement letters, billing, invoices, and files.
  • Managed corporate credit card accounts for Partners
  • Handled & Organized schedules with national & international time zones.
  • Managed eRoom - granted access/privileges for colleagues and clients
  • Successfully reviewed and analyzed consultant travel expenditure reports in SAP using Excel & VLOOKUP – Analytical skills resulted in client cost savings in consultant travel.

Education

BA - Arts Foundation

Open University
London, UK

Certification

  • Certified Administrative Professional (CAP)
  • Organizational Management (OM)
  • Notary Public Commission

Skills

  • Executive support expertise
  • Exceptional interpersonal skills
  • Calendar management proficiency
  • Task Prioritization
  • Meticulous attention to detail
  • Process improvement strategies
  • High-level confidentiality
  • Strong organizational skills
  • Proactive decision making
  • Non-Profit Experience
  • Advance Microsoft office suite
  • Strategic planning & Board Liaison

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Work Preference

Work Type

Full TimeContract Work

Work Location

HybridOn-SiteRemote

Important To Me

Company CulturePersonal development programsWork-life balance

Accomplishments

  • Reduced operational expenses by 60% by streamlining travel.
  • Planned consulting year end meetings, and 3 day special events with accommodation, catering and entertainment for groups of 250+ employees.
  • Used Microsoft Excel to develop inventory tracking spreadsheets.
  • Awarded a bonus in recognition of managing the move of 5 staff members from another company office location.
  • Supervised team of 10 staff members.
  • Established office operational standards and Increased staff morale by teaching office etiquette workshops
  • Earned the “Employee of the Month” Award in 2024 for outstanding executive support and proactivity.

Interests

Interior Design

International Travel

Fast Cars

Quote

Act like you can't afford the bread, until they find out you own the bakery - Stay Humble!
Unkown

Timeline

Executive Assistant & Operations Manager

Arete Administrative Consulting LLC
05.2023 - 08.2024

Senior Executive Assistant to CEO

Airway Therapeutics Inc.
09.2020 - 05.2023

Senior Executive Assistant to President /COO & CFO

Georgia Aquarium
10.2016 - 07.2020

Executive Administrative Assistant (Contract)

Various Roles
10.2009 - 08.2016

Executive Administrative Assistant to 3 Managing Partners

Deloitte LP
09.2006 - 09.2009
  • Certified Administrative Professional (CAP)
  • Organizational Management (OM)
  • Notary Public Commission

BA - Arts Foundation

Open University

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Ruth M. Hurd