Ruth Tolar
Poultney
Summary
Passionate about fostering an inclusive workplace where every employee feels valued and empowered, contributing to enhanced performance and loyalty. Recognized as a collaborative team player with exceptional organizational skills and attention to detail, committed to executing tasks accurately and efficiently. Strives to create a cohesive environment that promotes individual growth and collective success. Dedicated to continuous improvement and the development of effective training programs that elevate team dynamics.
Overview
30
30
years of professional experience
1
1
Certification
Work History
Payroll Specialist Sr.
Casella Waste Systems Inc
Rutland, VT
02.2024 - Current
- Processed payroll for over 5,000 employees using ADP Workforce Now.
- Ensured compliance with federal, state, and local regulations in payroll practices.
- Implemented process improvements to enhance payroll processing efficiency. Including, but not limited to implementing spreadsheet tracking for Salary employee changes to prevent overpayments, anticipation of terminations to stay in compliance with final payments and to improve the immediate halt in access to secured systems.
- Provided training and mentorship to junior payroll staff on system usage and best practices.
- Conducted audits of payroll data to ensure accuracy and integrity of financial information.
- Maintained up-to-date knowledge of changes in tax laws affecting payroll operations.
- Assisted employees with inquiries regarding their paychecks, deductions, and other related issues, providing clear and concise communication.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Verified and submitted timekeeping information for accurate and efficient payroll processing.
- Reduced payroll errors by conducting thorough audits and resolving discrepancies in a timely manner.
- Maintained strict confidentiality of all payroll information and records.
- Prepared year-end reports for W-2s, 1099s, and processed quarterly tax adjustments.
- Managed garnishments, levies, and support orders in accordance with legal requirements, reducing company liabilities.
- Collaborated with human resources, accounting and other departments to confirm payroll accuracy.
- Prepared and trained numerous employees throughout the transition to a new payroll software platform, minimizing downtime during implementation phase. (ADP Comprehensive Services and Manager Self Serve).
- Facilitated smooth onboarding of new hires by efficiently entering relevant data into the payroll system.
- Processed RSU's, PSU's, and stock refunds.
- Processed ADP accounting invoices to audit for accuracy on payroll charges and credits, including overpayments of garnishments or returned direct deposits to be refunded back to employees.
Human Resource Manager
Sherman V. Allen, Inc.
05.2022 - 12.2023
- Company sold bulk of stores, leaving 100+ employees in need of Human Resource Manager. A merit promotion with additional job title added to Payroll Administrator/Benefits Specialist.
- Process New Hires, Reprimands, and Terminations for employees.
- Process all FMLA, Leave of Absence, Short Term Disability, and Long-Term Disability paperwork for employees.
- Create, update, and enforce all policies and procedures.
- Process Worker’s Compensation claims.
- Ensure OSHA laws are followed and enforced within the workplace. Informational posters are provided for all employees to view and complete the OSHA 300A forms and census each year.
- Complete monthly, quarterly, and yearly census reports required by federal and state authorities.
- Process responses to DOL claims and appeals.
Benefits Specialist
Sherman V. Allen, Inc.
01.2020 - 12.2023
- Additional job title added to Payroll Administrator during merit promotion.
- Work with Brokers to receive the best rates for medical and life insurance premiums each year.
- Process yearly Open Enrollment to make sure all rates are updated in the ADP system, that employees are enrolled in requested insurances and premium payments are being processed out of payroll.
- Process all COBRA and Continuation of Life insurances, including payments for all terminated employees.
- Monitor 1094 and 1095 C forms to make sure they are correct and submitted to employees and IRS by deadline.
Payroll Administrator
Sherman V. Allen, Inc.
06.2019 - 12.2023
- Process 250+ person payroll weekly through ADP Payroll Services in VT, NH, and NY.
- Process mileage checks weekly for 50+ employees.
- Approve use of and maintain records for paid time off.
- Provide all amounts for Multiple Workplace quarterly reports.
- Provide weekly, monthly, quarterly, and yearly tax record reports to the Comptroller and audit team including 941 and Wage and Tax Registers.
- Process and mail out W-2 and 1095 forms to all employees.
Co-Owner
Two Sisters Cleaning
10.2004 - 06.2019
- Process New Hires, Reprimands, and Terminations for employees.
- Managed staff.
- Prepared Work Schedule.
- Provided reliable and satisfactory services to clients.
- Ordered and inventoried supplies.
- Organized and maintained all financial statements for accounts payable/receivable, tax reports, and payroll needed for daily operations.
Resident Manager
Sherburne-Killington Motel
02.1996 - 10.2004
- Registered guests to ensure they had the best quality stay.
- Process New Hires, Reprimands, and Terminations for employees.
- Processed weekly payroll.
- Prepared Work Schedule.
- Designed yearly financial budgets based on setting room rates, advertising, payroll, yearly maintenance, and donations to ensure operations as profitable.
- Monitored the timely and secured processing of daily audits, deposits, and monthly budget statements.
- Monitored staff performance to ensure efficient operations and adherence to the facility policies/procedures.
Education
Business/Psychology
Northwestern State University
Natchitoches, LA05.1989
High School Diploma - undefined
Deridder High School
Deridder, LA05.1987
Skills
- Strong interpersonal skills
- Effective decision-making under stress
- Skilled in Microsoft Office
- Knowledgeable in payroll regulations
- ADP payroll management
- FMLA compliance expertise
- Meeting deadlines
- Financial reports
- Payroll auditing
- Billing
- Employee file maintenance
- Record keeping
- Employee relations
- Policy adherence
- Multi-state payroll
- Payroll documentation
- Customer service
- Processing wage withholding orders
Accomplishments
- Consistently received positive performance reviews.
- Completed all quarterly payroll tax reconciliations, including 941s, FUTA and SUTA and annual W-2 filings.
- Supervised team of 4 staff members.
Certification
CPR/AED/First Aid Certified
ADP/ HRCI Certifications:
- Strategies for Year-end Reporting
- Year End Preparation and New Year Planning
- Employment Law Annual Checkup
- Workforce Now Essential Time Solution
- Workforce Now Quarterly Reports
- Workforce Now How Special compensation impacts Quarter end
- Workforce Now Smart Compliance
- Health Care Reform: Federal and State
- COBRA 101 -Navigating out of the ordinary scenarios
- HRCI - Diversity, Equity, and Inclusion
Timeline
Payroll Specialist Sr.
Casella Waste Systems Inc
02.2024 - Current
Human Resource Manager
Sherman V. Allen, Inc.
05.2022 - 12.2023
Benefits Specialist
Sherman V. Allen, Inc.
01.2020 - 12.2023
Payroll Administrator
Sherman V. Allen, Inc.
06.2019 - 12.2023
Co-Owner
Two Sisters Cleaning
10.2004 - 06.2019
Resident Manager
Sherburne-Killington Motel
02.1996 - 10.2004
High School Diploma - undefined
Deridder High School
Business/Psychology
Northwestern State University
Community Service and Interests
Enjoy being a mentor for the youth in our communities. Participated as Girl and Boy Scout leader for combined 10 years. Volunteered at Killington Elementary school for over 13 years teaching Environmental Learning for the Future to students., Family is the most important thing to me, so you can find me spending time with them during my free time.