Work Preference
Summary
Overview
Work History
Education
Skills
Accomplishments
Languages
Timeline
AdministrativeAssistant
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Salena Tamas

Accounts Payable
Cleveland,OH

Work Preference

Job Search Status

Open to work
Desired start date: Immediately

Desired Job Title

Office AdministratorPurchasing AssistantAccounts Payable AssistantOffice Manager

Work Type

Full Time

Location Preference

RemoteHybridOn-Site
Location: Cleveland, OH, US
Open to relocation: No

Important To Me

Work-life balanceCompany CultureHealthcare benefitsWork from home optionPaid time offPaid sick leave401k match

Summary

Experienced with managing comprehensive accounts payable processes, ensuring accuracy and compliance. Utilizes effective vendor communication and problem-solving skills to maintain smooth operations. Track record of enhancing procedural efficiency and fostering team collaboration.

Overview

17
17
years of professional experience

Work History

Office Administrator

Aldi
Hinckley, OH
11.2022 - 01.2026
  • Managed office supplies inventory, ensuring timely replenishment and cost efficiency.
  • Coordinated scheduling for team meetings, optimizing resource allocation and time management.
  • Developed streamlined filing systems, enhancing document retrieval and organization.
  • Implemented new software tools, improving data entry accuracy and processing speed.
  • Led daily operations, ensuring efficient team performance and adherence to company policies.
  • Developed training programs, enhancing staff skills and improving overall productivity.
  • Streamlined inventory management processes, reducing waste and optimizing stock levels.
  • Trained new team members by relaying information on company procedures and safety requirements.
  • Promoted a positive work environment by fostering teamwork, open communication, and employee recognition initiatives.
  • Served as a role model for the team by demonstrating commitment to excellence, professionalism, and adherence to company values at all times.
  • Enhanced overall team performance by providing regular coaching, feedback, and skill development opportunities.
  • Collaborated with other department leads to streamline workflows, improve interdepartmental coordination, and achieve business goals collectively.
  • Established open and professional relationships with team members to achieve quick resolutions for various issues.
  • Interviewed and hired employees and implemented mentoring program to promote positive feedback and engagement.
  • Successfully managed budgets and allocated resources to maximize productivity and profitability.
  • Developed detailed plans based on broad guidance and direction.
  • Reduced waste and pursued revenue development strategies to keep department aligned with sales and profit targets.
  • Reduced invoice late payments to 7%, which was below the 15% requirement.
  • Increased proactive PO creation in Ariba to 70% to maintain the company standard.

Purchasing Assistant

Aldi
Hinckley, OH
01.2017 - 11.2022
  • Streamlined procurement processes to enhance efficiency across departments.
  • Coordinated vendor communications to ensure timely delivery of goods and services.
  • Managed purchase orders using ERP systems to maintain accurate inventory levels.
  • Developed training materials for new staff on purchasing procedures and policies.
  • Analyzed purchasing data to inform strategic decision-making and optimize budget allocations.
  • Collaborated with other departments to identify opportunities for cost reduction or process improvements within the purchasing function.
  • Established and managed supplier and vendor relationships.
  • Prepared purchase orders accurately and followed up with suppliers to confirm receipt and delivery schedules.
  • Improved supplier relationships through regular communication and transparent dealings.
  • Resolved discrepancies between purchase orders and invoices promptly, maintaining a high level of accuracy in financial records.
  • Managed inventory levels effectively to prevent stockouts and minimize holding costs.
  • Maintained complete documentation and records of all purchasing activities.
  • Processed purchase orders and invoices in accordance with company procedures.
  • Made valuable contributions to planning of promotions, pricing and inventory levels, enhancing inventory flow, revenue, and profits.
  • Utilized software to order, track and invoice product shipments.

Accounts Payable Assistant

Aldi
Hinckley, OH
01.2016 - 01.2017
  • Processed vendor invoices and expense reports with accuracy and attention to detail.
  • Reconciled purchase orders against received goods, ensuring timely payments.
  • Managed vendor relationships, addressing inquiries and resolving discrepancies efficiently.
  • Assisted in implementing electronic invoicing systems to streamline payment processes.
  • Trained new team members on accounts payable procedures and software usage.
  • Developed best practices for invoice processing, enhancing workflow efficiency.
  • Led monthly closing activities, ensuring compliance with internal controls and reporting standards.
  • Kept vendor files accurate and up-to-date to expedite payment processing.
  • Entered invoices requiring payment and disbursed amounts via check, electronic transfer or bank draft.
  • Responded promptly to vendor inquiries, fostering positive relationships with external partners.
  • Enhanced financial accuracy with thorough verification of invoices against purchase orders and contracts.
  • Managed expense report processing, verifying receipts for accuracy and compliance with company policies before reimbursement.
  • Assisted in month-end closing procedures, contributing to accurate financial reporting for stakeholders.
  • Ensured timely approval of invoices by monitoring outstanding items and following up with approvers as needed.
  • Trained new team members on accounts payable processes, promoting consistency across the department.
  • Maintained organized filing systems for easy access to financial records, supporting efficient auditing processes.
  • Paid vendors by monitoring discount opportunities and paid employees by receiving and verifying expense reports.
  • Assessed data and information to verify entry, calculation, and billing code accuracy.
  • Supported cash flow management by scheduling and prioritizing payments according to company policies and vendor terms.
  • Entered figures using 10-key calculator to compute data quickly.
  • Collaborated with internal departments on intercompany billing reconciliation efforts, resolving discrepancies efficiently.
  • Input financial data and produced reports using internal systems and eventually transitioned to SAP Ariba.
  • Reconciled processed work by verifying entries and comparing system reports to balance numbers.
  • Improved invoice processing efficiency by implementing a new accounts payable system.
  • Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
  • Supported management by processing invoices and documents with consistent on-time delivery.
  • Managed complex problem-solving for upper management in order to complete projects on-time and within budget.

Office Manager

Continuum Care Hospice and Home Health
Parma, OH
09.2008 - 01.2016
  • Streamlined office operations, enhancing workflow efficiency and communication across departments.
  • Managed scheduling and coordination of patient care services for optimal resource allocation.
  • Oversaw inventory management, ensuring availability of medical supplies and equipment for staff.
  • Trained and mentored administrative staff, fostering professional development and teamwork.
  • Facilitated onboarding processes for new hires, aligning them with organizational goals and culture.
  • Conducted regular audits of administrative procedures to ensure compliance with healthcare regulations.
  • Collaborated with cross-functional teams to enhance patient experience and satisfaction metrics.
  • Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
  • Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
  • Enhanced team productivity by delegating tasks effectively and overseeing daily workflow.
  • Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
  • Streamlined office operations by implementing efficient filing systems and organizational strategies.
  • Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
  • Supported department heads in accomplishing their goals through diligent administrative assistance such as report generation and data entry.
  • Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.
  • Developed comprehensive policy manuals outlining procedures and guidelines, contributing to a well-organized workplace culture.
  • Provided comprehensive administrative support to senior management, enabling them to focus on strategic decision-making.
  • Handled sensitive employee and client information with utmost confidentiality, maintaining trust and integrity.
  • Implemented comprehensive training program for new hires, improving their integration into team and productivity.
  • Managed scheduling and coordination of all office meetings to ensure smooth operations and minimal conflicts.
  • Facilitated positive work environment, addressing employee concerns promptly and fostering culture of mutual respect.
  • Resolved issues through active listening and open-ended questioning, escalating major problems to manager.
  • Oversaw appointment scheduling and itinerary coordination for both clients and personnel.
  • Monitored front areas so that questions could be promptly addressed.
  • Provided backup to front desk to step in to assist with various tasks whenever employee was absent or at lunch.

Education

Associate of Arts - Liberal Arts

Cuyahoga Community College
Parma, Ohio
05-2008

Skills

  • Accounts payable software SAP/Ariba
  • Accounts payable / invoice coding
  • Office administration
  • Administrative support
  • Time management
  • Attention to Detail and Organization

Accomplishments

  • Collaborated with National team in the transition to SAP office systems, helping to write policy and procedure.
  • Achieved a significant reduction in invoice late payments by implementing tracking procedures and enhanced training.
  • Supervised team of 3-6 staff members.

Languages

English
Native or Bilingual

Timeline

Office Administrator

Aldi
11.2022 - 01.2026

Purchasing Assistant

Aldi
01.2017 - 11.2022

Accounts Payable Assistant

Aldi
01.2016 - 01.2017

Office Manager

Continuum Care Hospice and Home Health
09.2008 - 01.2016

Associate of Arts - Liberal Arts

Cuyahoga Community College

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