SAMANTHA ASH
Benbrook,Texas
Summary
Highly motivated professional with over a decade of successful land and right of way document management experience in the energy industry. Exceptional organizational skills, attention to detail, and the ability to prioritize constantly evolving duties. Advanced computer skills and well versed in database entry and reporting. Produces accurate deliverables on short notice. Ability to work independently and in collaborative work environments.
Overview
16
16
years of professional experience
Work History
Document Specialist
Norfleet Land Services
Fort Worth , TX
03.2023 - 09.2023
- Sort and categorize documents based on predetermined criteria
- Ensure documents are filed accurately and in a timely manner.
- Maintain a systematic and organized filing system.
- Update and maintain records to reflect changes and additions.
- Keep log of document requests and ensure timely fulfillment.
- Scan and digitize documents for electronic storage.
- Manage electronic databases and ensure proper indexing of digital files.
- Updating Line Lists for clients.
- Data Entry as requested
Eligibility Specialist
Fort Worth, Texas Community Action Partners
Fort Worth, Texas
01.2022 - 03.2023
- Receive large volume of phone calls and emails about program
- Able to give accurate, up to date information on programs available
- Review of applications for completeness and accuracy
- Ensure applications are complete for program review (forms completed correctly and all required documents are accurate)
- Contact program applicants via email and/or phone to request any/all missing or incomplete information
- Update applications with correct or missing data
- Determine applicant eligibility for per the programs guidelines
- Contact applicant with outcome of eligibility.
Land Records Administrator
Holland Services
Fort Worth, Texas
03.2017 - 05.2020
- Verifying accuracy and sorting information in preparation for creating files
- Assembling documents and preparing files for delivery to clients within time limits
- Data Entry for tracking files created and delivered to clients
- Assisted senior project managers with administrative duties
- Responding to clients and coworker inquires.
Records Technician
Pardus Oil and Gas (fka Energy and Exploration Partners)
Fort Worth, Texas
09.2015 - 02.2017
- Served as back up to division order technician to set up all owners/business associates in OGsys as pertaining to leases and division orders
- Duties included: Ensuring the proper set up of physical files and label creation with bar codes
- Scanning barcodes for files as they are checked out/in and deliver/pick-up as required per electronic request
- Reviewing inventory reports and ensuring accountability of the file and its location
- Maintaining physical files making sure documents are secured and filed correctly
- Operating and developing control of physical files with the aid of handheld scanners
- Managing file retention program and inventory, as well as arranging for shipping to offsite
- Coordinating with land administration to author policy and procedures for the file room and coordinating with department managers to meet the needs of their departments
- Maintaining tab orders for file folders, dividers, and label supplies
- Reviewing files for documents that were not imaged, and forwarding documents for imaging and tagging per digital coordinators procedures
- Working towards long range goal of merging all company records into a central file location
- Creating physical piles for company contracts
- Assisting company lawyer with administrative needs
- Additional projects as assigned.
Document Specialist – Right of Way Records
Williams Companies (fka Chesapeake Midstream)
Fort Worth, Texas
02.2008 - 04.2015
- Expert in Flairdocs Land Management System
- Researched and analyzed legal documents to ensure the accuracy of acquired assets
- Reviewing and auditing Right of Way documents, As-builts, IFC's, GIS maps, survey plats, payments, ownership verification, legal documents and descriptions for inconsistencies and issues
- Organizing and completing project file folders per tract to send for final audit
- Reviewing Naming Conventions and uploading documents in database per company standards.
Administrative Assistant – Right of Way Records
- Data management for company's land assets
- Documenting the company's ownership to include titles, contracts, agreements, and assignments
- Drafting of Right of Way Documents
- Maintaining all land files
- Mapping of the company's assets
- Documenting all contact with landowners (mail, telephone, e-mail, personal visits)
- Assimilating contact information and project activities and entering details into project database
- Securing permission from landowner for various types of surveys and studies on and across public or private lands
- Other administrative duties as assigned.
Receptionist
- Performed general administrative duties including: Typing, copying, and filing
- Ordering office supplies
- Maintaining floor calendars and conference rooms scheduling
- Distributing all outgoing and incoming mail
- Designing, organizing, and maintaining specialized and customized forms, records, reports, and files
- Creating new files and updating computer information, as needed
- Working independently and in a team setting on special projects.
Skills
- Results Oriented
- Strong Written and Verbal Communication Skills
- Customer Service Focused
- Attentive to detail and precise in data entry
- Proven ability to prioritize, organize and multi-task in a fast-paced environment
- Keyboard speed: 70 wpm
- Conflict Resolution
- Professionalism
References
Available Upon Request
Timeline
Document Specialist
Norfleet Land Services
03.2023 - 09.2023
Eligibility Specialist
Fort Worth, Texas Community Action Partners
01.2022 - 03.2023
Land Records Administrator
Holland Services
03.2017 - 05.2020
Records Technician
Pardus Oil and Gas (fka Energy and Exploration Partners)
09.2015 - 02.2017
Document Specialist – Right of Way Records
Williams Companies (fka Chesapeake Midstream)
02.2008 - 04.2015
Administrative Assistant – Right of Way Records
Receptionist
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