Sandra Hudson
Tuscaloosa,AL
Summary
Experienced professional with a strong background in higher education, leadership support, financial administration, and confidential records management. Current University of Alabama employee demonstrated experience supporting leadership, faculty, and students. Known for organization, discretion, adaptability, and managing competing priorities in fast-paced professional environments.
Overview
21
21
years of professional experience
Work History
Administrative Assistant I
The University of Alabama
08.2024 - Current
- Provide comprehensive administrative and operational support to Department Head, departmental leadership, and faculty while managing competing priorities and time-sensitive requests in a fast-paced environment.
- Manage the department Head’s calendar in Microsoft Outlook, coordinating meetings, scheduling appointments, and helping ensure appropriate preparation for upcoming commitments.
- Coordinate departmental meetings and prepare follow-up communication with Ph.D. students and undergraduate teaching assistants, ensuring all key information, expectations and action items are clearly communicated.
- Manage P-Card and Concur transactions, reimbursements, expense reconciliation, and support financial documentation in accordance with policies and procedures.
- Draft, edit, and distribute professional correspondence, announcements, reminders, and administrative communications on behalf of the department.
- Track commitments, outstanding requests, documentation, and deadlines and provide timely follow-up to faculty, staff, and students to ensure required actions are completed.
- Maintain accurate departmental records and confidential documentation while exercising discretion, sound judgement, and attention to detail.
- Support academic and personnel processes, including graduate teaching assistant administration, while maintaining familiarity with systems and administrative structures.
Social Media Marketer and Strategist
The Sandra Hudson
06.2019 - 07.2024
- Managed digital communications, content development, analytics, and multi-platform projects, strengthening professional writing, technology, and audience communication skills.
Office Assistant/Registrar
Irvine Unified School District
09.2021 - 06.2024
- Provide administrative and operational support to school leadership while managing the daily needs of a high-volume front office and responding to competing priorities.
- Served as Registrar, maintaining more than 840 student records with a high degree of accuracy, confidentiality, and attention to detail.
- Coordinated enrollment, records requests, documentation, and communications with administrators, faculty, staff, students, families, and outside organizations.
- Managed sensitive student and administrative information while exercising discretion, sound judgment, and professionalism.
- Responded to inquiries, resolved routine administrative issues, and provided timely follow-up to ensure requests and documentation were completed.
Legal Assistant/Executive Assistant to Partner
Prince, Glover & Hayes Law
05.2005 - 03.2012
- Provided direct executive and administrative support to a law firm partner, managing competing priorities and time-sensitive requests in a fast-paced legal environment.
- Managed the partner’s calendar, appointments, and meetings, coordinated travel arrangements and maintained awareness of upcoming commitments and case-related deadlines.
- Managed phone calls and messages, prioritized communications, and provided timely follow-up on client and personnel matters.
- Drafted and prepared professional correspondence, deposition summaries, legal documents, and supporting materials on behalf of the partner.
- Coordinated client communications and maintained confidential client and case information while exercising discretion, sound judgement and professionalism.
- Tracked case-related deadlines, appointments, and follow-up items to help ensure commitments and required actions were completed on time.
- Assisted with office operations, staff scheduling, billing, payments, and financial reconciliation while maintaining accurate records and documentation.
Education
Bachelor of Arts - Interdisciplinary Studies, Leadership
The University of Alabama
Tuscaloosa, AL08.2027
Associate’s degree - Business Management
Shelton State Community College
Tuscaloosa, Alabama05.2002
Skills
- Executive & Administrative Support
- Leadership support, calendar management, meeting coordination, scheduling, professional correspondence, document preparation, travel arrangements, records management, deadline tracking, follow-up coordination
- Financial & University Administration
- P-Card, Concur, expense reconciliation, reimbursements, budget documentation, University administrative processes
- Technology
- Microsoft Outlook, Word, Excel, PowerPoint, Microsoft 365, Box, Adobe, Canva, Google Analytics, database management, AI-assisted productivity and document drafting
- Professional Competencies
- Confidentiality and discretion, written and verbal communication, organization, attention to detail, problem-solving, prioritization, multitasking, customer service, teamwork, and relationship management
HONORS & ACTIVITIES
Omega Nu Lambda Honor Society, Phi Theta Kappa Honor Society, Culverhouse Teamwork Award Nominee
Timeline
Administrative Assistant I
The University of Alabama
08.2024 - Current
Office Assistant/Registrar
Irvine Unified School District
09.2021 - 06.2024
Social Media Marketer and Strategist
The Sandra Hudson
06.2019 - 07.2024
Legal Assistant/Executive Assistant to Partner
Prince, Glover & Hayes Law
05.2005 - 03.2012
Associate’s degree - Business Management
Shelton State Community College
Bachelor of Arts - Interdisciplinary Studies, Leadership
The University of Alabama