SANDRA GARCIA
Augusta,GA
Summary
Systematic Administrative Assistant with successful experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Proactive and goal-oriented professional with excellent time management and problem-solving skills. Known for reliability and adaptability, with swift capacity to learn and apply new skills. Committed to leveraging these qualities to drive team success and contribute to organizational growth.
Overview
2023
2023
years of professional experience
Work History
Legal Assistant
Baker and Baker Law Firm
Corpus Christi, TX
09.2022 - 2024
- Handled office scheduling and made notes for deadlines, motions and other important dates.
- Filed court documents and legal pleadings with court clerk on behalf of attorneys.
- Scheduled appointments, court appearances and depositions for busy law firm.
- Worked alongside attorneys, administrative assistants and fellow legal assistants on complex cases and legal processes.
- Managed accounts and client records of clients, observing confidentiality and extreme discretion.
- Developed positive working relationship with courts, clients, law enforcement members and attorneys.
- Completed electronic filings, initiated billing statements and managed firm administrative matters.
- Completed document revisions, court document filings, travel arrangements and client billing.
- Reviewed, edited and proofread legislation drafts for proper grammar, spelling, punctuation and formatting.
- Prepared for trials, conducting legal research and drafting pleadings.
- Organized key evidence exhibits to prepare for trials.
- Interviewed and prepared intake sheets for clients in Spanish and English.
- Transcribed weekly and bi-weekly calendar meetings for staff and attorneys.
- Analyzed client balance sheets for auditing purposes.
- Assessed real and personal property inventory for estate planning.
- Conducted blue-sky research in support of legal initiatives.
Executive Secretary
GEO Group Inc., Brooks County Detention Center
Falfurrias, TX
2024 - 2026
- Coordinated executive schedules, ensuring efficient time management and prioritization of tasks.
- Streamlined communication between departments, enhancing information flow and collaboration.
- Maintained confidential records and documentation, ensuring compliance with legal standards.
- Prepared meeting agendas and minutes, promoting clarity and follow-up on action items.
- Assisted in budget tracking and expense reporting, contributing to financial accuracy.
- Developed office procedures that improved operational efficiency and productivity.
- Implemented digital filing systems, reducing paper usage and improving document retrieval times.
- Handled confidential information in professional manner.
- Maintained strict confidentiality in all aspects of personal, financial, and corporate information.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Served as a liaison between executives, staff members, clients, and stakeholders to maintain effective communication channels.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Transcribed phone messages and relayed to appropriate personnel.
- Answered high volume of phone calls and email inquiries.
- Boosted morale within teams by fostering a positive work environment with open lines of communication.
- Collaborated with various departments to develop cohesive strategies for achieving organizational goals.
- Collated and distributed agendas and minutes for all executive meetings.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Supported timely decision-making with thorough research and accurate data analysis.
- Contributed to company growth by actively participating in the development of strategic plans and initiatives.
- Enhanced overall office efficiency with proactive problem-solving skills applied to daily challenges or unexpected situations.
- Maintained strict confidentiality of sensitive information, safeguarding company and client data.
- Negotiated with vendors for office supplies, achieving cost savings while maintaining quality.
- Improved accuracy of minutes and reports with thorough review and editing practices.
- Fostered positive office environment, addressing administrative challenges promptly.
- Updated and maintained confidential databases and records.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Took notes and dictation at meetings.
- Worked with senior management to initiate new projects and assist in various processes.
- Coordinated events and worked on ad hoc projects.
- Filed paperwork and organized computer-based information.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Volunteered to help with special projects of varying degrees of complexity.
Administrative Assistant
Brooks County Attorney
03.2018 - 10.2022
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Scheduled office meetings and client appointments for staff teams.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Performed legal research
- Prepared Court Documents for Court hearings
- Worked one on one with Domestic Violence Victims and prepared and filed protective orders.
- Issued notices and prepared payment arrangements for individuals responsible for hot checks
- Prepared and issued checks to merchants once hot check balances were collected and paid in full.
- Currently a commissioned Notary Public in the State of Texas.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Generated reports and typed letters in Word and prepared PowerPoint presentations.
- Handled client correspondence and tracked records to foster office efficiency.
- Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
- Coached new employees on administrative procedures, company policies and performance standards.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
- Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events.
- Arranged rapid office equipment repair and maintenance with vendors.
- Performed research to collect and record industry data.
Operations Specialist
Texas Regional Bank
10.2010 - 02.2018
- Collected, arranged and input information into database system.
- Tracked and analyzed reports to determine needed improvements.
- Assisted various departments with change by communicating new improvement plans and expectations.
- Motivated and trained employees to maximize team productivity.
- Performed daily reconciliations
- Handled and balanced a cash drawer
- Managed confidential customer and account information
- Performed background checks using the OFAC system
- Engaged in our local community and fundraisers
- Trained in customer service
Education
High School Diploma -
Falfurrias High School
Falfurrias Texas06.2002
Skills
- Multitasking and Time Management
- Database and Client Management Systems
- Ease with Computers and Technology
- Confidentiality and Data Protection
- Office Equipment Operation
- Strong Organizational Skills
- Appointment Coordination
- Computers and Technology
- Research and Analytical Skills
- Document and File Management
- Supply Inventory Control
- Labor Relations
- Correspondence Writing
- Memo Preparation
- Visitor Relations
- Cash Deposit Preparation
- Mail Management
- Meeting Planning
- Document Sorting
- Check Processing
- Transporting Files
- Employee Communications
- Employee Training
- Reimbursement Processing
- Social Media Updating
- Project Schedule Coordination
- Cash Drawer Management
- Directing Callers
- Client Correspondence
- Administrative and Clerical Support
- Writing and Editing Skills
- Calendar Preparation
- Administrative Procedures
- Sensitive Material Handling
Timeline
Legal Assistant
Baker and Baker Law Firm
09.2022 - 2024
Administrative Assistant
Brooks County Attorney
03.2018 - 10.2022
Operations Specialist
Texas Regional Bank
10.2010 - 02.2018
High School Diploma -
Falfurrias High School
Executive Secretary
GEO Group Inc., Brooks County Detention Center
2024 - 2026