Sandy Trevino
Houston
Summary
Professional skilled in accounting procedures, reconciliations, and issue resolution. Well-organized and analytically in approaching problems and resolving variances. Brings several years of related experience and superior work ethics focused on maximizing productivity and maintaining financial compliance.
Overview
28
28
years of professional experience
Work History
Accounts Payable & Receivable Supervisor
Life Cycle Power
Houston, TX
10.2024 - Current
- Managed accounts payable processes including invoice entry, approval workflows, and payment processing. Supported month-end close activities for accounts payable ledger. Reviewed and approved invoices for compliance with coding and company policies. Assisted in resolving issues related to invoices and employee expense reports to improve operational efficiency. Collaborated with accounts payable and receivable teams to enhance performance and accountability. Helped manage month-end billing and collections for accounts receivable to facilitate timely revenue recognition. Contributed to identifying and implementing process improvements within accounts payable and receivable departments. Maintained adherence to accounting standards and regulatory requirements. Aided in reviewing and updating accounts payable and receivable policies and procedures to align with best practices. Prepared reports on payables and receivables, including forecasts and cash flow analysis. Worked with cross-functional teams to optimize the use of systems and software for accounts payable and receivable.
- Oversaw full-cycle accounts payable and receivable processes, ensuring timely and accurate financial transactions.
- Refined workflows for invoice processing to minimize discrepancies and enhance accuracy.
- Formulated and executed vendor management policies to enhance payment terms and strengthen relationships.
- Conducted comprehensive training sessions to ensure team members are well-versed in accounting software and compliance standards.
- Evaluated financial reports to uncover trends and inform strategic decision-making.
- Managed reconciliation of accounts to maintain accuracy in financial records and enhance organizational transparency.
- Coordinated efforts with cross-functional teams to troubleshoot billing challenges and elevate customer satisfaction levels.
- Streamlined communication processes by preparing and presenting thorough financial reports to upper management on a routine schedule.
- Cultivated vendor relationships by ensuring transparent communication on payment terms, discounts, and negotiated agreements.
- Executed periodic audits of financial transactions to ensure compliance with internal controls and accounting policies.
- Executed regular monitoring and reconciliation of accounts receivable balances to maintain healthy cash flow.
- Managed comprehensive month-end closing activities, ensuring precise adjustments and reconciliations for accounts payable and receivable.
- Implemented systematic tracking and organization methods to achieve on-time payment of vendor invoices.
- Focused collections efforts on high-value accounts to maximize recovery of outstanding debts and improve cash flow.
- Facilitated communication with vendors and customers to ensure accurate information and address client concerns.
- Managed comprehensive processing of invoices and journal entries, ensuring high standards of accuracy and efficiency.
- Assisted in establishing coding procedures and verifying their accuracy. Supported monitoring of reports and maintained updated internal files.
SR Global Account Payable and Receivable
Verdant Specialty Solutions
Houston, TX
04.2022 - 10.2024
- Achieved timely collection of overdue payments through effective customer engagement. Enhanced staff capabilities by leading training on accounting software applications. Identified and resolved discrepancies in financial data through thorough analysis of payment invoices and documentation. Established and enforced accounts payable and receivable policies and procedures to streamline operations. Resolved customer billing inquiries efficiently, improving customer satisfaction. Provided timely responses to customer inquiries regarding account status, enhancing communication. Maintained accurate records of all accounts payable and receivable transactions, ensuring data integrity. Reconciled bank statements regularly, confirming transaction accuracy. Produced weekly aging reports to track and manage unpaid customer invoices effectively. Verified calculations related to accounts payable and receivable functions, ensuring accuracy. Processed invoices for payment in accordance with company policy, maintaining compliance. Collaborated with vendors to resolve invoice disputes, fostering strong relationships. Analyzed invoice and expense reports to identify variances, implementing corrective actions.
Accounts Payable Associate
Floworks International
Houston, TX
08.2021 - 04.2022
- Directed accounts payable operations, including training new associates and overseeing year-end 1099 updates. Managed direct shipment processing and corporate purchasing card activities. Led efforts to investigate and resolve discrepancies, ensuring accurate monthly reports and timely closings.
- Processed vendor invoices, ensuring accurate coding and compliance with company policies.
- Reconciled accounts payable reports to maintain financial accuracy and integrity.
- Collaborated with internal departments to resolve discrepancies and improve workflow efficiency.
- Trained new team members on accounts payable procedures and software systems.
- Led monthly closing activities, ensuring timely payment cycles and reporting accuracy.
- Developed relationships with vendors to facilitate prompt resolution of payment issues.
- Coordinated with purchasing department to match purchase orders with received invoices for accurate payment processing.
- Matched purchase orders to invoices and logged invoices into computer.
- Contributed to audit preparation by maintaining organized records and documentation.
- Collaborated with other departments to resolve invoicing issues and improve interdepartmental communication.
- Reconciled bank statements.
- Reviewed each invoice and requisitions for payment approval.
- Participated in regular accounting team meetings, sharing best practices and collaborating on process improvements.
- Streamlined accounts payable processes for faster payment turnaround times.
- Provided exceptional customer service to vendors, addressing inquiries and resolving disputes promptly.
- Enhanced vendor relationships through consistent communication and timely resolution of discrepancies.
- Improved invoice processing efficiency by implementing a new digital filing system.
- Evaluated payment applications for completed work.
- Decreased unapplied cash balances by investigating outstanding credits on vendor accounts.
- Maintained vendor master file, ensuring up-to-date contact information and payment terms.
- Verified vendor accounts.
- Reconciled processed work by verifying entries and comparing system reports to balance numbers.
- Paid vendors by monitoring discount opportunities and paid employees by receiving and verifying expense reports.
Construction Bookkeeper
The Hanover Company
04.2020 - 07.2021
- Directed processing of all payables and coding of invoices into the paperless approval system for site team review. Oversaw verification of subcontractor draws, ensuring accuracy of previous balances, current draw amounts, and retention held. Managed coding and entry of monthly overhead invoices and bi-weekly payroll invoices, updating supporting documents in the paperless system. Prepared comprehensive monthly financial reports for each job, including cash and accounts payable reconciliations. Executed month-end journal entries and balanced job costs effectively. Compiled and presented monthly draw packages for equity partners and lenders, including detailed cost spreadsheets with all supporting documentation. Reviewed and processed subcontractor draws to ensure compliance with G702/G703 submissions. Monitored conditional and unconditional lien waivers for compliance and submitted with draws according to lender requirements. Maintained daily updates of cash ledger in Excel and resolved banking exceptions promptly. Issued and distributed accounts payable checks weekly and subcontractor checks monthly, including joint checks to vendors. Processed payroll wires bi-weekly and overhead wires monthly, accurately recording funding wires in the accounting system and cash ledger.
Accounts Payable/Payroll Clerk
Houston SPCA
Houston, TX
12.2013 - 06.2020
- Perform biweekly payroll tasks under the direction of the Accounting Manager Prepare, process, and post timely payroll data. Time and attendance management of vacation/paid time off accrual Assist with complex payroll issues for Accounting and HR Assist Accounting Manager and HR in 403(B) contribution uploads. Entry of daily debit and cash deposits for all adoptions fee processing Complete weekly check run for all current bills due Full-cycle Accounts Payable processing Process up to 100 – 200 Invoices daily. Reconcile General Ledgers Set-up and implementation of all new credit accounts Setup vendors for ACH payments Set up and/or termination of all scheduled premium deductions for insurance benefits for new hires, open enrollment changes, status changes, qualifying life event changes, and terminations Review and process payroll adjustments, including vacation, sick and other time off. Collect banking information for direct deposit setup and update direct deposit when necessary. Preform audit trails for discrepancies on timecards. Process and monitor garnishment orders and any issues impacting payroll specifications. Process all terminations and prepare final payroll check processing and distribution in compliance with final paycheck laws Address employee payroll questions and concerns in a timely and professional manner.
Closer/Fraud Prevention Specialist
Quotemearate.com
Houston, TX
01.2000 - 09.2006
- Preparation of credit and legal documentation packages for delivery of whole loans to private investors Intake all telephone calls from investors to discuss specific post-closing issues. Act as liaison with private investors concerning follow-up of post documentation needed to complete delivery and resolve loan delivery issues. Deliver loan collateral and credit packages within deadlines as instructed by management. Ensure all departmental areas of responsibility are efficient and that loans are delivered within required deadlines for investors. Ensure and maintain compliance with all federal, state, and investor requirements in accordance with the established company policies and procedures Respond to post funding servicing and investor issues relating to warehouse funding loans. Oversee files with fraud activity/misrepresentation and put together full investigation using. Lexis Nexis, MARI, and all approved lenders Assist with Accounts Payable and Receivables.
Accounts Payable & Receivables Manager
O & S Supply
Houston, TX
04.1998 - 12.2013
- Input of 500 + invoices biweekly for payment to include coding and matching invoices to sales and purchase orders Oversee all aspects of accounting, payroll, and reconciliation of credit cards and bank. accounts Daily interaction with vendors and customers Setup of all new accounts and new customer information Weekly check processing (ACH, Wire) Reconcile any payment related discrepancies. Consolidate billing statements to produce monthly reports. Contact customers on past due accounts. Review customers aging reports. Update collection notices. Place accounts on hold due to nonpayment. Respond to heavy phone call volume within accounting department. Post monthly ledgers for Accounts Payable Manage vendor maintenance & monthly utility payments. Oversee check requests, expense reports for payments, and all bank statements. Meet with auditors for yearly audit. Travel to clients for high dollar purchases. Prepare financials for month end & year end.
Education
Associate's degree -
Houston Community College
06-2000
Skills
- Personnel management
- Accounts payable software
- Bank reconciliation
- Payment scheduling
- Invoice processing
- Cash flow management
- ERP systems proficiency
- Internal controls
- General ledger maintenance
- Debt collection
- Month-end closing
- Entry verification
- Problem resolution
- Data entry
- Data inputting
- Account reconciliation
- Statement reconciliation
- Payment processing
- Statement review
- Process improvement
- Vendor relations
- Performance tracking
- Vendor relationship management
- Quickbooks
- Ledger management
- Vendor engagement
- Account reviewing
- Teamwork and collaboration
- Problem-solving
- Time management
- Multitasking
Timeline
Accounts Payable & Receivable Supervisor
Life Cycle Power
10.2024 - Current
SR Global Account Payable and Receivable
Verdant Specialty Solutions
04.2022 - 10.2024
Accounts Payable Associate
Floworks International
08.2021 - 04.2022
Construction Bookkeeper
The Hanover Company
04.2020 - 07.2021
Accounts Payable/Payroll Clerk
Houston SPCA
12.2013 - 06.2020
Closer/Fraud Prevention Specialist
Quotemearate.com
01.2000 - 09.2006
Accounts Payable & Receivables Manager
O & S Supply
04.1998 - 12.2013
Associate's degree -
Houston Community College