Open To Work
Sara Andersen
Olathe,KS
Work Preference
Summary
Results-driven Project Management Administrator with extensive experience in financial reconciliation and cross-functional coordination. Proven ability to manage multi-million-dollar projects while resolving invoicing discrepancies and ensuring timely project completion.
Overview
47
47
years of professional experience
Work History
Project Management Administrator
Experitec, Inc.
Lenexa, Kansas
10.2012 - 03.2026
- Coordinated project schedules and timelines across cross-functional teams, facilitating on-time project delivery and collaboration.
- Managed financial costs, invoices, and reconciliation for multi-million-dollar projects, ensuring budget adherence and accurate financial reporting for EPC Contractors.
- Reviewed project invoices to verify accuracy before submission for payment processing.
- Invoiced our customers for the equipment that has been shipped to them.
- Collaborated with customers to resolve invoicing issues and material discrepancies.
- Prepared different types of lien waivers to send with our invoices to our customer.
- Prepared milestone invoices to match the customer's purchase order milestones.
- Created and managed shop orders for equipment assembly to prepare for customer shipments. for equipment that needed to be assembled before it was shipped to our customer.
- Timely follow up and closure of open projects.
- Entered our customer's orders into our business system and transmitted our purchase orders to our suppliers business systems.
- Processed receipts for incoming shipments, maintaining accurate inventory records and supporting inventory management efficiency.
Sales/Accounting Associate
Hughes Machiney Company
Lenexa, Kansas
07.1989 - 09.2012
- Managed accounts payable and receivable processes to ensure timely financial operations.
- Maintained accurate financial records using accounting software and spreadsheets.
- Supported month-end closing activities by preparing journal entries and financial reports.
- Collaborated with team members to resolve discrepancies in financial documentation.
- Provided training to new employees on accounting procedures and software usage.
- Reviewed and verified the accuracy of journal entries and accounting classifications assigned to various records.
- Maintained general ledger accounts by verifying, allocating, posting transactions; resolving discrepancies.
- Communicated effectively with colleagues across departments to resolve any discrepancies or errors identified in the course of performing duties.
- Expedited entry of cash receipts and performed manual deposits.
- Reduced financial discrepancies by verifying accounting statements.
- Tracked income and expenses for business using accounting software.
- Managed inventory records, including periodic counts and valuation adjustments.
- Assisted in the preparation of financial statements, including balance sheets and income statements.
- Managed daily accounts payable and receivable transactions, ensuring accuracy and timeliness.
- Matched orders with invoices and recorded required information.
Cost Accounting Clerk
Snap-On Tools
Algona, Iowa
01.1979 - 06.1989
- Maintained detailed records of inventory costs and variances.
- Collaborated with team members to streamline accounting procedures.
- Supported audits by providing necessary financial documentation and records.
- Trained new staff on accounting software and internal processes.
- Developed procedures for monitoring internal controls over the cost accounting system.
- Prepared cost analysis reports to determine how profits are affected by changes in variable costs such as raw materials.
- Calculated costs of goods and services, using pricing schedules, labour rates, product or material specifications, overhead costs.
- Performed regular physical inventories and cycle counts of parts and products stored in warehouse facilities as part of inventory control program initiatives.
- Investigated incorrect postings or account balances to maintain accurate records and ledgers.
- Updated financial spreadsheets with daily transactions.
- Analyzed changes in products, raw materials, and vendors prices to determine effects on costs of operations.
- Prepared monthly, quarterly and year-end closing statements and associated reports.
- Reviewed manufacturing activities daily and analyzed transactions for important metrics and trend tracking.
Education
High School Diploma -
Algona High School
Algona, IA01-1977
Skills
- Project management
- Invoice processing
- Financial auditing
- Cost Accounting
- Cross-functional collaboration
- Equipment logistics
- Inventory Control
- Customer relationship management
- Analytical thinking
- Problem Solving
- Attention to detail
- Time Management
- Organizational Skills
- Customer Service Skills
Timeline
Project Management Administrator
Experitec, Inc.
10.2012 - 03.2026
Sales/Accounting Associate
Hughes Machiney Company
07.1989 - 09.2012
Cost Accounting Clerk
Snap-On Tools
01.1979 - 06.1989
High School Diploma -
Algona High School