Sara McIntyre
Events Coordinator
Jamestown,NY
Work Preference
Summary
Organized professional with experience in special events, guest services, and inclusive support roles. Skilled in vendor coordination, registration workflows, and multicultural sensitivity. Focused on creating seamless experiences, supporting diverse communities, and keeping events on schedule.
Overview
1
1
Certification
21
21
years of professional experience
Work History
Special Events Coordinator
Sara McIntyre
Jamestown NY
03.2023 - Current
- Negotiated contracts with venues, caterers, and entertainment partners to align services and budgets.
- Developed detailed run-of-show plans, staffing assignments, and contingency procedures for each event.
- Coordinated event logistics, vendor schedules, and day-of operations for seamless execution.
- Oversaw registration workflows, guest communications, and on-site check-in processes.
- Collaborated with marketing, creative, and leadership teams to align event goals and messaging.
- Managed permits, insurance requirements, and compliance documentation for event approval.
- Resolved last-minute issues quickly, maintaining service quality and guest satisfaction.
- Facilitated communication between internal events personnel and external vendors to quickly resolve any conflicts or concerns.
Tutor, Special Needs Students
Jamestown Public School District
Jamestown NY
02.2006 - Current
- Delivered individualized instruction aligned with student learning plans and classroom goals.
- Monitored student progress and adjusted tutoring approaches for improved comprehension.
- Reinforced reading, writing, and math skills using structured, patient guidance.
- Adapted lesson materials to support diverse learning styles and developmental needs.
- Collaborated with teachers and support staff to reinforce accommodations and behavior expectations.
- Guided students through assignments, test preparation, and independent work habits.
- Contributed to a positive learning environment for all students by fostering a culture of inclusivity, empathy, and respect throughout the entire school community.
Education
Associate of Science - Human Development
Jamestown Community College
Jamestown NY05-2006
Skills
- Contract negotiation
- Catering management
- Onsite execution
- Guest management
- Program scheduling
- Transportation coordination
- Social media promotion
- Multicultural sensitivity
Accomplishments
- Created contingency plans for all weddings, successfully saving 50-100 potentially disastrous events.
- Trained and mentored over 15 events planning associates.
- Achieved average of 100% guest satisfaction ratings for all events.
- Built strong relationships with vendors such as florists, photographers, videographers, musicians, and officiants to take hassle out of wedding planning.
Certification
Certified ABC in North Carolina and California to supervise bars and serve liquor
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
It is never too late to be what you might have been.
George Eliot
Timeline
Special Events Coordinator
Sara McIntyre
03.2023 - Current
Tutor, Special Needs Students
Jamestown Public School District
02.2006 - Current
Associate of Science - Human Development
Jamestown Community College