Sara T. Michaels

Lindenhurst,NY

Summary

Meticulous, dedicated, and focused Payroll professional,

with comprehensive experience in payroll processing, compliance, and financial reporting. Proven ability to collaborate effectively within teams and adapt to changing requirements. Strong analytical skills, attention to detail, and proficiency in payroll software and tax regulations. Known for reliability, integrity, and delivering accurate results under tight deadlines.

Overview

years of professional experience

Work History

Payroll / Staffing Analyst

Northwell Health

Bay Shore, NY, USA

12.2019 - Current

Partner with Managers to develop staffing schedules for assigned areas; forecasts staffing needs based on established staffing matrix, fluctuating patient population and patient/staff ratios; reviews census interface and staffing matrixes and adjusts daily staffing accordingly to actual and projected volumes.
Identifies daily cost saving opportunities regarding payroll and utilization of overtime; inputs daily scheduling changes based on PTO/Holiday and shift changes for clinical and non-clinical schedules.
Reviews employee schedules for accuracy based on job codes, FTEs and other criteria prior to posting.
Works daily in UKG and Kronos at a high level
Manages open shifts requests and secures coverage accordingly.
Reviews and reconciles 450-650 timecards for exceptions, reviews overtime and signs off on payroll with management prior to submission deadline to Corporate Payroll weekly/bi weekly and semi-monthly.
Partners with leadership to ensure accuracy of position control and licenses and certifications are current.
Enter nurse care hours, patient days and agency hours into database on quarterly basis.
Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
Analyzed payroll discrepancies, implementing corrective actions to ensure accurate employee compensation.
Streamlined payroll processing procedures, enhancing efficiency and reducing turnaround times for payroll cycles.
Collaborated with HR teams to resolve complex payroll issues, ensuring compliance with policies and regulations.
Developed training materials for staff on payroll systems, improving understanding and usage across departments.
Oversaw integration of new payroll software, facilitating a smooth transition and optimizing system capabilities.
Mentored junior analysts on data analysis techniques, fostering a culture of continuous improvement within the team.
Led initiatives to automate payroll tasks, resulting in significant time savings and increased accuracy in reporting.
Evaluated existing processes for inefficiencies, proposing strategic improvements that enhanced overall operational effectiveness.
Provided exceptional customer service when addressing employee inquiries about paychecks or withholdings, fostering positive workplace relations.
Maintained strict confidentiality of employee information, adhering to company policies and legal requirements for data protection.
Resolved payroll discrepancies promptly, addressing employee concerns and maintaining satisfaction.
Optimized workflow by creating detailed procedure manuals for each step in the payroll process, reducing errors and enhancing efficiency.
Developed strong relationships with internal departments to streamline communication regarding employee data updates and changes affecting payroll calculations.
Enhanced payroll accuracy by conducting thorough audits and ensuring proper documentation of all transactions.
Collaborated with Human Resources to manage employee benefits administration, including enrollment and deductions tracking.
Ensured compliance with federal, state, and local regulations by staying current on tax laws and reporting requirements.
Reduced overpayments by implementing a robust system of checks and balances throughout the entire payroll processing cycle.
Assisted in budget planning by providing accurate forecasting of future payrolls based on historical data analysis.
Supported audit teams during annual reviews by providing requested documentation in a timely manner, demonstrating strong organizational skills .
Improved the timeliness of payroll processing by implementing new procedures and training team members on best practices.

Administrative Assistant/ Patient Coordinator

The Balance Health & Wellness Center

Lindenhurst, NY, USA

09.2017 - 10.2019

Adhere to a fast paced, high-volume flow of 100 plus patients and efficiently manage multiple therapist schedules
Participate in the on boarding and training of all new administrative staff
Verify any patient insurance benefits needed daily
Handle all incoming / outgoing calls and schedule all patient appointments
Conduct and reconcile all end-of-day reports and payments
Perform all administrative ostracized tasks in a highly organized and efficient manner
Managed electronic health records, ensuring accuracy and compliance with privacy regulations.
Assisted in preparation of reports and presentations, supporting decision-making processes for management.
Trained new administrative staff on systems and protocols, fostering a collaborative work environment.
Implemented inventory management system for office supplies, reducing overhead costs and waste.
Conducted regular audits of patient files, maintaining data integrity and facilitating smooth audits by external agencies.
Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
Ensured accurate record-keeping with diligent data entry and database management for vital company information.
Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
Assisted in preparation of financial reports, gathering data that contributed to budgeting accuracy.

Administrative Support/Office Assistant

Floatopia Float Spa/Salt Cave

Dix Hills, NY, USA

03.2017 - 09.2019

Handled all customer questions and concerns seamlessly and to company standards
Responsible for all banking deposits/records and logging
Composed weekly, monthly, and yearly sales reports for review
Scheduled employees and coordinated all in house and outside events
Worked closely with product vendors and logged all invoices
Recorded all weekly inventory and made all necessary orders to fit the needs of the business
Built close relationships with community members and other businesses to help with the growth of the business
Answered all incoming calls and emails, scheduling appointments and following up with clients daily
Handled all filing, faxing, printing etc. as needed daily

Education

High School -

Deer Park High School

Skills

High Volume Payroll
UKG and KRONOS Specialist
High Volume Customer Service

Forecasting
Analytics
Clinical Support

Personal Information

Title: PAYROLL/STAFFING ANALYST

Timeline