Sarah Castor

Worked remotely from home as a field administrator. Revised all invoices to ensure coding, dates and invoice amounts matched the POs issued in OpenInvoice. Once invoices were revised, I would send invoices to the Foreman designated to the area. Communicate with vendors when invoices were incorrect. Attend weekly meetings through video Teams. Attended monthly safety meetings.

• Assist in Human Resource duties such as hire on, lay off, terminations and confidential information
• Analyzed and did reports for payroll weekly using Replicon Software
• Assisted in creating and submitting invoicing in OpenInvoice software
• Add AFE/Cost coding to invoices and keep track of all man hours and locations to create invoices
• Set-up meetings, assist with expense reports weekly
• Assisted in Accounts Payable and Accounts Receivable

• Assisted program operations by preparing and updating documents, reports and spreadsheets for customers and billing purposes
• Processed and ordered needed materials for office and field based on demands of projects
• In charge of supplies, vendors, and upkeep duties in the office

• Maintain various admin and clerical duties such as office scheduling, coordinating meetings, organize personnel files
• Keep track of monthly overtime reports for employees using pivot table and graphs, track all lease operators' expenses per job sites, per vendor for budget control
• Present all expenses to upper management in monthly meetings
• Entered gas, oil, water readings and analyzed daily to ensure entries were accurate
• Compiled employees overtime reports, credit card reports and personnel expense reports for upper management's approval monthly

• Office duties that included answering all incoming calls, filing, assisting visitors and vendors
• Our team serviced, rented, and repaired frac equipment to companies such as ConocoPhillips, Marathon Oil & Gas, EOG, etc
• I assisted our field and services technicians with payroll, credit card and fuel reports monthly
• I handled sensitive and confidential information such as rental prices we would offer
• Create sales orders and invoices using Oracle software for the rental services we provide
• I also kept track of all parts that were being used to repair the equipment by systematically relieving the inventory or adding inventory as the parts were being used or received to our warehouse
• I also participated in the annual physical inventory count on all equipment and parts coming in and out of the warehouse