Sarah DeRoche
Summary
Proactive Executive Assistant with over 16 years of combined administrative and security experience, including 10 years in the U.S. Air Force and over 6 years supporting senior leaders in federal, healthcare, and mission-critical environments. Proven success in managing dynamic global calendars, coordinating high-level travel across time zones, and executing executive communications with precision and discretion. Adept at navigating fast-paced, high-security settings, collaborating across departments, and proactively streamlining operations. Equipped with dual degrees in Business Management and Cybersecurity, uniquely positioning me to support revenue leadership in a cybersecurity-driven organization like Claroty.
Overview
19
19
years of professional experience
1
1
Certification
Work History
Executive Assistant
United States Army Recruiting Command
Fort Knox, KY
02.2018 - 12.2021
- Prioritized complex calendars across multiple time zones, scheduling internal and external meetings accurately.
- Processed over 80 travel requests and expense reports as the Defense Travel System (DTS) Approving Official, reducing delays by 25%.
- Created detailed agendas and presentations for senior leadership briefings, consolidating weekly activity reports.
- Coordinated extensive travel logistics involving hotel arrangements, thorough flight itineraries, and ground transport; stayed on call to effectively manage last-minute changes or interruptions, ensuring seamless executive travel experiences.
- Ensured secure handling of classified documents and supported daily communications in compliance with federal protocol.
Executive Assistant
Robley Rex VA Medical Center
Louisville, KY
08.2016 - 02.2018
- Reviewed, prioritized, and responded to high-volume incoming communications, including emails, meeting invites, and urgent requests, on behalf of the Associate Director for Operations to ensure timely executive action.
- Utilized federal systems, VistA, and CPRS to ensure HIPAA compliance in patient data handling.
- Coordinated long-range calendars, enhancing executive time management by 30%.
- Oversaw logistics for internal and external veteran-related events at the VAMC, coordinating attendance, security protocols, setup, and breakdown, ensuring smooth execution and strict compliance with federal guidelines.
- Liaised with stakeholders, including the VA Central Office and Congressional entities.
Secretary
5th Missions Support Group
Minot AFB, ND
02.2015 - 08.2016
- Drafted and edited executive correspondence and reports for command-wide distribution.
- Processed and tracked over 220 award packages, reports, and classified documentation.
- Collaborated with executive assistants across departments to provide unified and consistent support to the senior leadership team.
- Acted as liaison between command offices and subordinate units to facilitate communication.
- Led and supported special projects and departmental initiatives, coordinating with cross-functional teams to ensure timely, high-quality delivery, aligned with organizational goals.
Front Desk Coordinator
Express Employment Professionals
Minot, ND
04.2013 - 09.2013
- Provided support to other departments within the organization as needed.
- Ensured compliance with applicable laws and regulations pertaining to customer privacy rights.
- Performed administrative tasks such as filing documents, preparing reports, and updating databases.
- Resolved customer complaints in a timely manner while ensuring customer satisfaction.
Facility Security Controller (Security Forces)
United States Air Force
Minot AFB, ND
11.2002 - 05.2012
- Coordinated cross-departmental efforts to create comprehensive security plans for special events.
- Liaised with external contractors to ensure effective security services at multiple locations.
- Prepared detailed shift reports documenting issues and concerns raised during events.
- Resolved complex challenges through application of security protocols and problem-solving techniques.
Education
Bachelor of Science - Cybersecurity
Sullivan University
Louisville, KY03-2025
Bachelor of Science - Business Management
Park University
Kansas City, MO12-2016
Skills
- Meeting preparation
- Strong written and verbal communication skills
- Team collaboration
- International and domestic travel coordination
- Schedule and calendar management
- Attention to detail
- Project management
- Expense reporting and reconciliation
- Event logistics
- Organizational skills
- Classified communications and secure document handling
Additional Work Experience
- Police Dispatcher, Minot Police Department | Oct 2012 – Jan 2013
- Retirement Services Representative, ING | Jun 2012 – Oct 2012
Certification
· Microsoft: Intro to Computers, Operating Systems & Security – Jan 2025
· Customer Service & Career Training – Digital Works – May 2022
· Project Management Basics – GoSkills – Jun 2022
· Lean Six Sigma – GoSkills – Jun 2022
· Remote Communication Skills – GoSkills – May 2022
Technical Tools & Platforms
- Microsoft Teams, Slack, Zoom, Google Workspace
- Task Management & Workflow Tools (Asana, Trello, Army TMT, Notion familiarity)
- PERSEC Access Management & Clearance Verification
- Familiarity with Microsoft Defender, Access Control, CMMC, HIPAA, NIST 800-171
- Salesforce CRM (Familiarity)
- SharePoint, CPRS, VistA (federal healthcare systems)
Accomplishments
- Achievement Medal for Exceptional Performance, awarded cash award
- Honorable Discharge, USAF
- Awarded four Performance-Based Time-Off Awards for exceeding federal operational benchmarks (U.S. Army, VA Medical Center)
- Accelerated Promotions earned through consistent high ratings on performance appraisals
- Graduated summa cum laude, Sullivan University
Timeline
Executive Assistant
United States Army Recruiting Command
02.2018 - 12.2021
Executive Assistant
Robley Rex VA Medical Center
08.2016 - 02.2018
Secretary
5th Missions Support Group
02.2015 - 08.2016
Front Desk Coordinator
Express Employment Professionals
04.2013 - 09.2013
Facility Security Controller (Security Forces)
United States Air Force
11.2002 - 05.2012
Bachelor of Science - Cybersecurity
Sullivan University
Bachelor of Science - Business Management
Park University
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