Sarah Hunt
Miami,FL
Summary
Experienced administrative professional with a proven track record of success, ready to excel in this role. Adept at fostering team collaboration and driving results through effective communication. Highly regarded for reliability and adaptability in meeting evolving needs. Exceptional skills in administrative/ management, communication, and project coordination. Recognized for outstanding organizational abilities and a proactive approach to problem-solving.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Airport Executive Secretary
Miami-Dade Aviation Department
09.2023 - Current
- Handled confidential information in professional manner.
- Maintained strict confidentiality in all aspects of personal, financial, and corporate information.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Served as a liaison between executives, staff members, and clients to maintain effective communication channels.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Enhanced executive productivity by efficiently managing schedules and appointments.
- Transcribed phone messages and relayed to appropriate personnel.
- Answered high volume of phone calls and email inquiries.
- Boosted morale within teams by fostering a positive work environment with open lines of communication.
- Facilitated smooth travel arrangements for executives, Staff member's ensuring seamless itineraries and accommodations.
- Collaborated with various departments to develop cohesive strategies for achieving organizational goals.
- Demonstrated flexibility adapting quickly when new tasks or responsibilities arose, maintaining a high level of performance under pressure.
- Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
- Strengthened relationships with clients through attentive service and prompt issue resolution.
- Coordinated successful meetings and events by meticulously planning agendas, logistics, and materials.
- Supported project completion through diligent tracking of milestones, deadlines, resources allocation making sure that all projects were executed successfully.
- Improved internal communication by creating informative reports, presentations, and memos for executives and team members.
- Enhanced overall office efficiency with proactive problem-solving skills applied to daily challenges or unexpected situations.
- Optimized time management for executive through skilled coordination of tasks and priorities.
- Maintained strict confidentiality of sensitive information, safeguarding company and client data.
- Boosted executive productivity with efficient email management and prompt correspondence handling.
- Enhanced communication flow within executive team, establishing weekly briefing protocol.
- Gave Team members advice and listening ear in time of despair
- Process P-card statements
- Applied for Division Directors to receive P-card
- Created, Maintained and Updated Numerous of projects in Excel and Power point
- Maintained and Control Office supplies inventory
- Notarized Various documents
- Efficiently managed upper management absentee's and vacation request on Executive Calender.
- Gave Directives to staff on behalf of Executive
Recruiter
ManpowerGroup
07.2022 - 09.2023
- As a recruiter I was responsible for keeping track of the company future hiring needs, designing job descriptions, sourcing candidates through databases and social media, conducting interviews, filing paperwork, and keeping abreast of employment law and legislation
- Based on how candidate did with interview, Offered Candidate position
- Studied job descriptions and qualifications to determine applicant requirements.
- Managed full-cycle recruiting processes, resulting in successful placements and employee satisfaction.
- Collaborated with hiring managers to identify talent needs and develop effective job descriptions.
- Developed strong relationships with clients, ensuring accurate understanding of their needs and matching them with top talent.
- Reduced time-to-fill for open positions by implementing targeted recruitment strategies.
- Developed recruiting strategies to identify qualified candidates and build network.
- Supported onboarding initiatives for new hires, contributing to a smooth transition into the organization.
- Placed advertisements, evaluated applicant credentials, conducted initial interviews and pre-screening assessments.
- Participated in professional development opportunities related to human resources management and recruiting practices.
- Verified applicant references and employment details.
- Evaluated strengths and weaknesses of candidates through effective screening processes.
- Evaluated existing recruitment tools and resources, recommending improvements where necessary to enhance overall effectiveness of talent acquisition efforts.
- Negotiated competitive compensation packages for new hires, promoting long-term retention of key employees.
- Maintained up-to-date knowledge of labor market trends, informing recruitment strategies accordingly.
- Enhanced candidate experience by streamlining the interview process and providing timely feedback.
- Established ongoing communication channels with past applicants, creating an active network of potential future candidates.
- Utilized applicant tracking systems effectively, improving overall efficiency of the recruiting process.
- Increased diversity in candidate pools by leveraging social media and attending networking events.
- Partnered with external agencies when needed to supplement internal recruitment capabilities during peak periods or challenging searches.
- Conducted thorough reference checks and background investigations, mitigating potential risks to the company.
- Conducted phone interviews to assess applicants relevant knowledge, skills, experience and aptitudes.
- Conducted reference checks, background screening and other pre-employment checks to verify information on applicant's resume.
Bus Operator
Miami Dade County
07.2013 - 09.2023
- Worked in Human Resources/Medical Unit
- Process FMLA, contact current employees with their long term/ short term disability paperwork and advise them about procedures needed
- Processed background checks & medical clearance
- Evaluated post-accident paperwork that went past 2hours, answer phones, front desk customer service, help employees with any forms needed, delivered mail, filing medical records, workers compensation paperwork process
- As a Bus Operator I operate forty-foot, diesel or alternate fuel passenger buses over prescribed routes within the metropolitan area
- Responsible for the safety of passengers and the vehicle operated as well as for completing the assigned route according to the prescribed time schedule
- One of my duties are to be involve in the collection and accountability for passenger fares according to an established rate schedule
- My work requires the use of defensive driving skills and the courteous application of standard operating procedures, rules, and regulations of the Metro-Dade Transit Agency
- Received from communications dispatchers, and a field operations supervisor who observes and evaluates driving practices, and who investigates traffic accidents, public complaints and related matters pertaining to passenger service and operator efficiency
- Daily pick up assigned route materials from the dispatcher, including route and schedule cards, trip sheet, and transfer pad
- Starts vehicle, checks and adjusts equipment for proper operating condition; inspects body of coach for unreported damage; checks the operation of the wheelchair lift; performs a pre-trip inspection
- Proceeds to starting point of assigned route, checks time schedule and begins to board passengers at designated bus zones
- Manually operates four-position door lever for both front and rear doors; issues transfers upon request, checks meter, and monthly transit passes
- Answers passenger questions concerning connecting routes, passenger discharge zones, schedules, fares, and provides general information as requested
- Records required information digitally via electronic fare box entries; makes reports of any unusual incident; reports to dispatch via radio
- Submits written reports on traffic accidents, passenger injury, vehicle or equipment malfunction, and service complaints
- Implemented conflict resolution strategies to maintain a positive atmosphere onboard the bus during challenging situations.
- Received commendations for exceptional customer service and professionalism during interactions with passengers.
- Informed passengers about route details, schedules, transfers, and fare policies as needed.
- Assisted distressed passengers and notified dispatch of bus location and passenger symptoms.
- Answered questions from passengers with respect and accuracy, providing information about fares, schedule details, and baggage stowing.
- Maintained full understanding of local roads and traffic patterns.
- Built rapport with regular passengers, creating a sense of trust and community within the public transit system.
- Mentored new hires by sharing best practices for effective communication with passengers and navigating complex routes safely.
Account Manager
Jacob Fleishman
08.2010 - 07.2013
- Company Overview: Company was in logistics
- Overseen a team of 8 employees
- Was in charge of the PAYROLL for my team
- Kept close track of time sheets, time off and bonus pay
- Conducted inspections of product with USDA
- Shipped products to multiple countries
- Handled high end accounts such as Nestle and Hershey's
- Packaged and stored products for various companies
- Billed various companies for services rendered
- Kept close tract of inventory, scheduled UPS, Fed-EX delivery, mail etc
- Increased client satisfaction by building strong relationships and addressing their needs promptly.
- Maintained high client retention rate by providing exceptional customer service and anticipating client needs.
- Negotiated contract terms with clients, securing favorable agreements for both parties.
- Established clear communication channels between clients and internal teams, ensuring seamless project execution.
- Implemented strategies to increase revenue from existing accounts through upselling and cross-selling initiatives.
Receptionist
Ship Supply Of Florida
10.2008 - 07.2010
- Data entry, Switch board, answering phone calls, daily mail sorter and receiving
- Maintained visitor log for entering and leaving facility for security purposes.
- Helped maintain office security by monitoring visitor access and issuing badges.
- Streamlined invoice processing to ensure timely payments and financial operations.
- Facilitated smooth communication channels by promptly forwarding messages to appropriate departments.
- Improved office organization with meticulous management of appointment scheduling and client databases.
- Reduced waiting times for visitors by implementing more efficient check-in process.
- Handled assignments independently with good judgement and critical thinking skills.
- Assisted internal staff with clerical and administrative needs to maximize efficiency and team productivity.
- Scheduled office meetings and client appointments for staff teams.
- Streamlined front desk operations for increased efficiency by effectively managing phone calls, emails, and walk-in clients.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Confirmed appointments, communicated with clients, and updated client records.
- Answered phone promptly and directed incoming calls to correct offices.
- Kept reception area clean and neat to give visitors positive first impression.
- Responded to inquiries from callers seeking information.
- Supported office efficiency by performing clerical tasks such as data entry, photocopying, scanning, and faxing documents.
- Demonstrated strong multitasking abilities while managing numerous tasks simultaneously under tight deadlines.
- Handled sensitive information with discretion while maintaining strict confidentiality standards.
- Provided administrative support to staff members by handling correspondence, filing documents, and managing office supplies inventory.
- Provided clerical support to company employees by copying, faxing, and filing documents.
Education
Bachelor of Science - Business Administration
University of Phoenix-Online Campus
Phoenix, AZ03-2025
High School Diploma -
Miami Northwestern Senior High
Miami, FL05-2007
Skills
- ERP Financials
- DTS
- Notary
- Staff Supervision
- Employee Orientation
- Human Resources Management
- Microsoft Office/Excel/Word
- Payroll
- Management
- Benefits Administration
- Customer Service
- Performance Management
- Commercial Driving
- Recruiting
- Account Management
- Administrative Experience
- Time management expertise
- Advanced multitasking
- Scheduling
- Strong decision-making
- Client liaison
- Spreadsheet tracking
- Business correspondence management
- Office oversight
- Document Preparation
- Meeting Coordination
- Report Preparation
- Calendar Management
- Multi-line phone proficiency
- Office Administration
- Travel administration
- Filing and data archiving
- Mail handling
- Team building
- Problem Resolution
- Reliability
- Conflict Resolution
- Deadline Management
- Professionalism
- Quality Control
- Executive Support
- Record-keeping
- Inventory Control
- Workflow Management
Certification
- CDL
- CDL B
- Passenger Endorsement
- Driver's License
- CDL C
Personal Information
- Willing To Relocate: Anywhere
- Authorized To Work: US for any employer
Languages
Spanish
Limited Working
Creole
Limited Working
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Airport Executive Secretary
Miami-Dade Aviation Department
09.2023 - Current
Recruiter
ManpowerGroup
07.2022 - 09.2023
Bus Operator
Miami Dade County
07.2013 - 09.2023
Account Manager
Jacob Fleishman
08.2010 - 07.2013
Receptionist
Ship Supply Of Florida
10.2008 - 07.2010
- CDL
- CDL B
- Passenger Endorsement
- Driver's License
- CDL C
Bachelor of Science - Business Administration
University of Phoenix-Online Campus
High School Diploma -
Miami Northwestern Senior High
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