SARAY ORTIZ
Mission,TX
Summary
Construction Record Keeper and Office Manager with 15+ years of experience in commercial construction and government projects. Expertise in accounting operations, contract compliance, and project financial management. Proven ability to manage multiple projects, ensure regulatory compliance, and support contractors, project managers, and engineers in fast-paced environments.
Overview
20
20
years of professional experience
Work History
Construction Record Keeper
Texas Department of Transportation (TxDOT)
09.2020 - Current
- Maintain and audit construction project records to ensure compliance with state and federal regulations
- Review contractor documentation and verify completed work to approve accurate payments
- Prepare and submit monthly and final project estimates, ensuring alignment with work logs and contract terms
- Monitor contractor compliance with Equal Employment Opportunity (EEO), wage regulations, and federal requirements
- Track Disadvantaged Business Enterprise (DBE) and on-the-job training program compliance
- Support Project Managers and Inspectors with Site Manager systems, including QC/QA documentation and deficiency tracking
- Assist and organize pre-construction meetings to help contractors with record-keeping procedures and compliance expectations
- Generate and submit required monthly reports and project documentation
Office Manager
EB Merit Construction
04.2016 - 09.2020
- Managed financial and administrative operations for multiple construction projects from award through closeout
- Oversaw accounts payable and receivable, ensuring timely invoice processing and client billing
- Reconciled bank and credit card accounts to maintain accurate financial records
- Reviewed subcontractor invoices and verified completed work prior to payment approval
- Administered contracts, purchase orders, and change orders for subcontractors
- Coordinated communication between project teams, subcontractors, and clients
- Ensured compliance with federal regulations, including EEO and wage requirements
- Filed payroll taxes and sales tax reports on a quarterly basis
Bookkeeper
Diamondback Contractors
11.2015 - 03.2016
- Managed payroll processing for 20 employees, including timesheet tracking and compliance reporting
- Prepared and filed quarterly and annual tax documents (941s, W-2s, 1099s)
- Reconciled bank accounts and maintained accurate financial records
- Handled accounts payable and receivable functions
- Maintained employee records and ensured compliance with federal employment requirements
- Generated financial reports and filed sales tax with the State Comptroller
- Renewed and maintained DBE certification for the company
Office Manager
Zitro Electric LLC
12.2005 - 10.2015
- Managed accounting and administrative operations for a construction company with up to 120 employees
- Processed weekly payroll and ensured compliance with tax and labor regulations
- Prepared monthly pay applications and tracked job costs for labor and materials
- Maintained certified payroll and ensured compliance with contract requirements
- Reconciled multiple bank accounts and managed full-cycle bookkeeping
- Filed quarterly and annual tax documents (941s, W-2s, 1099s)
- Oversaw accounts payable and receivable processes
- Maintained employee records and onboarding documentation
Education
Associate of Science - Accounting & Computer Science
Southern Careers Institute
Pharr, TXHigh School Diploma - undefined
Nikki Rowe High School
McAllen, TXSkills
- Accounting Operations & Financial Reporting
- Accounts Payable & Receivable
- Bank & Account Reconciliation
- Construction Billing & Pay Applications
- Contract & Regulatory Compliance (EEO, DBE, Federal Requirements)
- Payroll Processing & Tax Filing
- Maintain Construction Project Records
- Microsoft Office (Excel, Word, Outlook, PowerPoint)
- Communication & Cross-Functional Coordination
Timeline
Construction Record Keeper
Texas Department of Transportation (TxDOT)
09.2020 - Current
Office Manager
EB Merit Construction
04.2016 - 09.2020
Bookkeeper
Diamondback Contractors
11.2015 - 03.2016
Office Manager
Zitro Electric LLC
12.2005 - 10.2015
High School Diploma - undefined
Nikki Rowe High School
Associate of Science - Accounting & Computer Science
Southern Careers Institute