Sasha Calixte
Icahn School of Medicine at Mount Sinai
Stamford,CT
11
years of professional experience
Experienced Senior Residency Coordinator and Healthcare Administration Professional with extensive experience supporting graduate medical education, residency program operations, recruitment, compliance, credentialing, and administrative strategy. Proven ability to partner with Program Directors, faculty, residents, Human Resources, House Staff Affairs, and institutional departments to ensure program objectives, regulatory requirements, and operational priorities are successfully achieved. Highly organized and detail-oriented professional with demonstrated ability to manage multiple priorities, deadlines, and complex administrative processes in fast-paced, project-oriented environments.
Work History
Senior Residency Coordinator
4 Years 9 Months- Oversee the day-to-day operations of residency programs, ensuring program goals, objectives, policies, procedures, and standards are effectively implemented and maintained.
- Partner with the Residency Program Director on program development, strategic planning, operational initiatives, and continuous improvement.
- Manage and prioritize the daily activities of residency program staff, monitor workflow and progress, and ensure projects and responsibilities are completed within established deadlines.
- Identify and troubleshoot operational discrepancies, determine appropriate corrective actions, and communicate resolutions to relevant stakeholders.
- Oversee planning and coordination of internal review activities, resident recruitment, orientation, graduation, and other major program initiatives.
- Provide administrative oversight and operational support across residency programs, ensuring the needs of Program Directors, faculty, residents, and program staff are addressed.
- Collaborate with internal departments and external stakeholders to facilitate effective program operations and ensure compliance with applicable requirements.
Residency Recruitment Coordinator
4 Years- Coordinated residency recruitment and interview process, managing interview scheduling, applicant communications, meeting coordination, credential verification, and compliance with guidelines to enhance candidate experience.
- Coordinated communications and logistics among applicants, residents, faculty, Program Directors, and institutional departments to ensure a smooth recruitment and onboarding process.
- Partnered with House Staff Affairs and Human Resources to ensure timely and accurate completion of appointment documentation received through ERAS.
- Provided comprehensive administrative support to residency programs, including responding to inquiries, managing correspondence, maintaining program files, coordinating verification of residency training, and maintaining calendars for applicant and program activities.
- Maintained accurate and confidential residency program records in accordance with institutional record-retention requirements.
- Implemented and administered required modules of the New Innovations residency management system, including data management, reporting, and user training for faculty and residents.
- Delivered administrative support to residency programs by responding to inquiries, managing correspondence, maintaining program files, verifying residency training, and coordinating calendars for applicant and program activities.
- Supported international applicants and residents with J-1 and H-1 visa documentation and coordinated required submissions with International Personnel.
- Assisted the Program Director with preparation and submission of the NRMP rank list.
- Planned and coordinated orientation activities for incoming residents and preliminary interns, including updates to the Residency Training Program Manual, Security and Human Resources clearance, subscription forms, and professional society membership applications.
- Facilitated communications and logistics among applicants, residents, faculty, Program Directors, and institutional departments to streamline recruitment and onboarding process.
Credentialing/Compliance Specialist & Human Resources Assistant
2 Years- Coordinated pre-employment clearance and credentialing documentation for employees and healthcare providers, ensuring compliance with regulatory standards.
- Maintained current credential files and monitored expiration dates for medical licenses, board certifications, professional liability insurance, and DEA registrations to ensure provider compliance.
- Managed pre-employment clearance and credentialing documentation for employees and healthcare providers.
- Verified provider information through National Practitioner Data Bank, DEA verification systems, CAQH, and board certification databases to uphold credentialing integrity.
- Collected and verified provider information through the National Practitioner Data Bank, DEA verification systems, CAQH, board certification databases, and professional references.
- Monitored credential expirations and assisted providers with timely renewal of required licenses and certifications.
- Supported Human Resources functions, including new-hire documentation, employee records, employment history, and compliance with applicable workplace and federal labor requirements.
- Maintained accurate, confidential, and organized employee and provider records.
- Facilitated office operations by performing essential administrative duties to maintain efficiency., including data entry, document preparation, copying, faxing, telephone coverage, correspondence, and office organization.
Education
Bachelor of Arts - Criminal Justice
Student Government — Vice President
- Served as Vice President for two years, representing the student body and advocating for peers regarding interpersonal concerns and student-related issues.
- Collaborated with student government members, faculty, and administration to communicate student perspectives and support effective resolution of concerns.
- Developed strong leadership, communication, conflict-resolution, and advocacy skills through direct engagement with fellow students and institutional stakeholders.
- Active member of the Criminal Justice Club for three years.
- Participated in club activities and discussions focused on criminal justice, professional development, and issues affecting the field.
Skills
Graduate Medical Education Administration
Residency Recruitment
Healthcare Operations
New Innovations
ERAS
NRMP
CAQH
Administrative Leadership
Strategic Planning Support
Process Improvement
Cross-Functional Collaboration
Time Management & Prioritization
Problem Solving
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Publisher
Zoom
Written & Verbal Communication
KEY STRENGTHS
- Organizational & Project Management: Highly organized and experienced in managing multiple priorities, projects, deadlines, and competing demands in complex healthcare and academic environments.
- Communication & Collaboration: Excellent verbal and written communication skills with a proven ability to build effective working relationships with physicians, faculty, residents, applicants, staff, and institutional stakeholders.
- Leadership & Problem Solving: Effective leader and team member who proactively identifies issues, develops solutions, and supports departmental goals and operational objectives.
- Regulatory Knowledge: Strong ability to interpret, implement, and apply ACGME requirements, institutional policies, residency program standards, and other applicable guidelines.
Timeline
Senior Residency Coordinator
Icahn School of Medicine at Mount Sinai
01.2022 - CurrentRead More
Residency Recruitment Coordinator
01.2018 - 01.2022Read More
Credentialing/Compliance Specialist & Human Resources Assistant
Norwalk Community Health Center
01.2016 - 01.2018Read More
Dominican College
Bachelor of Arts from Criminal Justice
Read More