Open To Work
Seana Beaty
Freeport,USA
Work Preference
Summary
I am a versatile professional, with an innate ability to communicate clearly, confidentially and comfortably with people from all walks of life and varying backgrounds. I have a successful, proven history of surpassing goals and effectively improving processes while building trusting business relationships.
Overview
1
1
Certification
28
28
years of professional experience
Work History
Administrative Assistant II
O'Connell & Associates Consulting Engineers
Santa Rosa Beach, USA
07.2024 - 09.2024
- Accounts Receivable/Accounts Payable, Daily Mail Distribution, CORE Data Entry, Document Management-Scanning/Organizing online files, Project File Maintenance of hard Files, Ordering Supplies, Vehicle Fleet Maintenance/Fuel Records in AUTOSIST, Site Inspection Coordination, Special Events/Party Planning, Travel/Lodging Arrangements, Monitor Incoming Shipments by maintaining UPS/FedEx accounts, Ordering Stamps, Certified Letters Coordination/Mailouts, Ordering Business Cards/Team Shirts/Arranging for Staff Photos, Front Desk Coordination, Answering/Transferring incoming calls, Laminating Insurance Cards, & any other task as requested.
Office Manager
ScreenMobile
Freeport, USA
03.2022 - 07.2024
- In my time here this franchisee has grown from a company that earned $300k in 2020 to earning $1.8 MIL Gross Income in 2023, becoming #5 out of 165 Screen Mobile franchises across the USA!
- Manage incoming Customer inquiries via phones/email, Schedule Field Technicians daily, Update Customer Database daily, Maintain 3 Google Calendars for Personnel/Jobs/Product Orders/Deliveries, and formulate a large Google Sheets Workbook for tracking progress, order office supplies, Generate & Collect Invoice payments, Organize and Maintain Vendor Filing System and any other tasks as needed.
Executive Admin Assistant to Project Manager
Meraki Solar Installers
Freeport, USA
10.2020 - 03.2022
- Executive Assistant to both the Project Manager and Field Manager for Solar Panel Installations.
- Creating Construction Project Packets that include NOC's, Permits, CAD plans and checklists. Also, supporting Crew Leads, handling daily emails & business correspondence, maintaining office supplies and machines or ANYTHING else needed!
Rentals Administrator
Electric Cart Company, Llc.
Santa Rosa Beach, USA
02.2017 - 09.2020
- Began as a Service Writer answering phones and scheduling customer vehicles for repairs, ordering parts from wholesale manufacturers, Filing vehicle Warranties to increase company profit, and processing invoices and payments.
- Promoted to Rentals where I, alone, took 2,000+ incoming Customer Service calls per week, working Monday-Saturdays 9-10 hours daily by scheduling delivery and pick-ups of a fleet of 86 rental Electric Vehicles for visiting vacationers.
- Billed customers, processed payments and grew their Annual rentals' income from $915,000 annually to over $3.2MIL for this small, family-owned company.
- Generated Excel spreadsheets for financial analysis and forecasting of future revenue.
Substitute Teacher: FL D.O.Edu Paraprofessional Educator Lic #1106213
Okaloosa County School District & Walton County School District
Okaloosa County, USA
05.2010 - 06.2017
- I took up JPMChase on their offer to further my education during the branch layoff by attending N.W. Florida State College's 'fast-track' program and earned my Florida State Paraprofessional educator's license after successfully passing all required Florida State Exams for educating students, K -12th Grades.
- I used this to levy into Substitute Teaching positions at both Okaloosa and Walton County School Districts by passing all FBI-clearance background screenings, and teaching requirements.
- Unfortunately, being 'on-call' for unexpected teacher absentees was simply not a steady enough income.
Executive Assistant (Temp) to Community Association Manager
FirstService Residential
Santa Rosa Beach, USA
06.2016 - 12.2016
- TEMP CONTRACT: Administrative Assistant -First Service Residential, Miramar Beach, FL 06/2017 - 02/2018 (Accepted a $15 hourly temp position covering 2-CAM Assistants on back-to-back maternity leave)
- Supported the C.A.M. Manager at Ariel Dunes by ensuring smooth daily office operations, organizing Board of Directors meetings, Recorded Meeting minutes, Processed broadcast email meeting notices to 840+ homeowners of units at Ariel Dunes at Seascape, Inc.
- Corrected time sheet mis-punches for staff, answered phones, & sold/issued parking passes.
Mortgage Loan Processing Assistant to Regional Staff
JPMorgan Chase & Co
Fort Walton Beach, USA
04.2006 - 03.2010
- Executive Assistant to Regional Manager and Mortgage Loan Assistant to staff for Residential Home Mortgage Sales.
- Facilitated daily office operations from front desk, compiled sales statistics for corporate office, maintained office supplies, assisted loan officers with intake of borrower's personal/financial information and input into Chase's Loansoft database for submission to underwriting.
- Printed approved contracts, obtained customer signatures, organized lending package, scanned/uploaded 30-80 page file online, and shipped copies to both client(s) and corporate processing within 72 hours as is legally required.
- Unfortunately, the branch location was closed with the Housing Market crash of 2010 and I was offered a severance buy out.
Realtor's Assistant & Sales Coordinator
ERA American Realty of NW Florida
Miramar Beach, USA
03.2003 - 09.2005
- Primary Contact person for all business-related telephone communications, Provided Administrative and Marketing support for the Destin branch's Top-Selling Realtor to include daily input of all data and writing eye-catching property descriptions into ECAR MLS.
- Facilitated closings for residential sales by maintaining daily contact with Buyers, Sellers, Title companies, Mortgage Lenders, Home Inspectors, and repairmen.
- Managed to meticulously track three (3) separate budgets to ensure timely accounts payable and receivable for 1.)Real Estate Sales 2.)Rental Property Incomes & 3.) Realtor's Persona/Homel Expenses.
Brand Manager
Ingram Entertainment Inc.
La Vergne, USA
05.1996 - 02.2003
- Always surpassed sales and marketing goals, positive references available.
- National Brand Manager for Warner Bros.' Video -Marketing liaison for DVD/Blu-ray Movie product sales and other brands owned by WB to include New Line Cinema, HBO, Fine Line Features, Warner Vision, WWF.
Education
Bachelor of Science - Communications
Middle Tennessee State University
Murfreesboro, TNSkills
- Microsoft Office
- Data entry
- Bookkeeping
- Human Resources/ Trainer
- Medical office experience
- Administrative experience
- Office manager experience
- Accounts payable
- QuickBooks
- Microsoft Outlook
- Filing
- Accounts Receivable
- Personal Assistant Experience
- Event Planning
- Accounting
- Medical Records
- Clerical Experience
- Tax Experience
- Research
- Payroll
- Leadership
- Customer service
- Proofreading
- Medical Billing
- Financial Report Writing
- Employee Orientation
- Microsoft Powerpoint
- Recruiting
- Bank Reconciliation
- Marketing
- Editing
- Google Docs
- Google Suite
- Hospitality
- Accounting & Budget Management
- Account Reconciliation
- Forecasting
- Auditing
- Financial Statement Preparation
- Medical terminology
- Sales administration
- Medical Coding
- Mobile applications
- DocuSign
- Analysis skills
- Financial Analysis
- Pricing
- Travel planning
- Budgeting
- Typing
- Assistant manager experience
- Salesforce
- Account management
- Documentation review
- Care plans
- Project coordination
- Database administration
- Research & development
- Negotiation/Mediation
- Keyword research
- General Ledger Reconciliation
- Upselling
- Relationship management
- Data Collection/Entry
- Management
- Vendor management
- Schedule management
- Office management
- Organizational skills
- Supervising experience
- Office experience
- Communication skills
- Training & development
Certification
- CPR Certification
- Substitute Teaching Certification
- CNA
- State Tested Nursing Assistant
- Driver's License
Languages
English, Expert
Awards
Work History, Nashville, TN, 03/01/01, Prior to these positions in NW FL, I lived in Nashville, TN and was privileged to work for Ingram Entertainment Inc. as Marketing Brand Ambassador for Warner Bros., New Line Cinema, HBO, WarnerVision, & Fine Line Features for 4 years.
Personal Information
Work Permit: Authorized to work in the US for any employer
Assessments
- Customer focus & orientation, Proficient, 02/01/22
- Written communication, Proficient, 11/01/23
- Work style: Reliability, Proficient, 08/01/24
- Data entry: Attention to detail, Proficient, 11/01/23
- Administrative assistant/receptionist, Proficient, 10/01/22
- Customer focus & orientation, Proficient, 03/01/23
- Work style: Professionalism, Proficient, 03/01/23
- Managing accounts in QuickBooks, Proficient, 03/01/22
- Spreadsheets with Microsoft Excel, Proficient, 10/01/22
- Management & leadership skills: Planning & execution, Proficient, 02/01/23
- Time management skills, Proficient, 08/01/24
- Retail customer service, Proficient, 08/01/24
- Bookkeeping, Proficient, 10/01/23
- Customer service, Proficient, 08/01/24
- Scheduling, Proficient, 03/01/22
- Working with MS Word documents, Proficient, 08/01/24
- Attention to detail, Proficient, 02/01/22
- Spreadsheets with Microsoft Excel, Proficient, 03/01/22
- Work style: Conscientiousness, Proficient, 09/01/22
- Office manager, Proficient, 10/01/22
- Work style: Reliability, Proficient, 09/01/22
Timeline
Administrative Assistant II
O'Connell & Associates Consulting Engineers
07.2024 - 09.2024
Office Manager
ScreenMobile
03.2022 - 07.2024
Executive Admin Assistant to Project Manager
Meraki Solar Installers
10.2020 - 03.2022
Rentals Administrator
Electric Cart Company, Llc.
02.2017 - 09.2020
Executive Assistant (Temp) to Community Association Manager
FirstService Residential
06.2016 - 12.2016
Substitute Teacher: FL D.O.Edu Paraprofessional Educator Lic #1106213
Okaloosa County School District & Walton County School District
05.2010 - 06.2017
Mortgage Loan Processing Assistant to Regional Staff
JPMorgan Chase & Co
04.2006 - 03.2010
Realtor's Assistant & Sales Coordinator
ERA American Realty of NW Florida
03.2003 - 09.2005
Brand Manager
Ingram Entertainment Inc.
05.1996 - 02.2003
Bachelor of Science - Communications
Middle Tennessee State University