Selena Celeste Pineda
Gonzales,CA
Summary
Proven specialist in improving student attendance and engagement, I leveraged administrative expertise and compassionate communication at Monterey Peninsula School District to reduce truancy rates significantly. Skilled in office management and active listening, I excel in fostering collaboration between educators and families, ensuring compliance with educational standards.
Overview
19
19
years of professional experience
Work History
Middle School Secretary
Santa Rita School District
Salinas, United States
09.2024 - Current
- Maintained an accurate inventory of office supplies to ensure uninterrupted day-to-day operations within the school office setting.
- Aided in maintaining a safe learning environment through monitoring visitor access and issuing visitor passes when necessary.
- Provided a welcoming environment for prospective students and their families during school tours and open house events.
- Safeguarded confidential student information by maintaining secure files and adhering to privacy regulations.
- Supported administrative staff with daily tasks such as photocopying materials, entering data into databases, and answering phone calls.
- Coordinated substitute teacher arrangements to ensure minimal disruption to classroom instruction during teacher absences.
- Assisted in the development of a positive school environment by greeting parents, students, and staff with professionalism and enthusiasm.
- Assisted in maintaining an up-to-date school calendar by inputting important dates and events into the electronic scheduling system.
- Performed clerical and administrative support duties to optimize workflow procedures.
- Exercised judgment within school policy guidelines to alleviate principal's workload.
- Managed financial transactions for the school by processing fees, maintaining accurate records of expenditures, and generating budget reports.
Attendance Intervention Specialist
Monterey Peninsula School District
Seaside High School
09.2023 - 09.2024
- Built strong relationships with parents and guardians, fostering open communication regarding student progress and needs.
- Streamlined intervention process by developing and implementing efficient systems for tracking student data, progress monitoring, and documentation.
- Established trusting and friendly relationships with parents and colleagues.
- Maintained records of ongoing assessments and documentation of updates.
- Reduced truancy rates by developing targeted outreach programs for at-risk students, focusing on engagement and support.
- Assisted school administration in maintaining accurate enrollment records, ensuring compliance with district policies and state regulations.
- Maintained detailed records of all interventions employed with individual students, allowing for ongoing assessment of effectiveness and necessary adjustments.
- Improved attendance rates by closely monitoring student absences and implementing effective intervention strategies.
- Served as liaison between teachers, administrators, and parents to facilitate collaboration in addressing attendance concerns.
- Gathered and assessed attendance data.
- Identified patterns indicating at-risk students.
- Maintained accurate records of all absences, truancy issues, and disciplinary actions.
- Pleasantly greeted all office visitors and asked open-ended questions to determine needs.
- Input daily attendance information into office database for 1208-student school.
- Called parents and guardians to inquire about late or truant students.
HR-Specialist COVID-19
Santa Rita School District
Salinas
10.2021 - 09.2023
- Assisted with hiring process and assisted human resources.
- Performed nasal swab and rapid antibody testing via nasal droplet collection.
- Oversaw in-person patient registration and processing.
- Provided COVID-19 FAQs and educational material to students and employees.
- Inventoried and ordered COVID testing supplies.
- Documented coronavirus screening assessments.
- Protected individual confidentiality as prescribed by local, state and federal mandates.
- Processed positive and negative test responses according to established protocols and reporting requirements.
- Collected and treated patient samples to test for COVID-19 infection.
- Disinfected tools, equipment and surfaces between patients.
- Provided family members with general health education and tips for patient care.
- Supported office operations by expertly handling administrative needs.
- Completed necessary reports and documentation on time and to specifications.
- Onboarded new temps by entering employee information into systems.
- Handled and stored potentially contaminated nasal samples to prevent compromise.
- Communicated with documented COVID-19 patients and other exposed persons via phone call, text, e-mail and other platforms.
- Investigated and identified confirmed and suspected coronavirus cases, also documenting potentially affected contacts.
- Performed record keeping by logging client information within secure contact-tracing software.
- Provided educational and informational resources regarding isolation policies and quarantine measures.
- Lent daily assessment of health screen and symptom data.
- Notified and interviewed individuals to ascertain novel coronavirus exposure level.
- Contacted clients in person, by phone or in writing to ascertain compliance with required or recommended actions.
Safety Trainer
Coastal Cooling
Castroville , CA
07.2021 - 10.2022
- Conducted new employee orientation and training. Provided ongoing support and evaluation.
- Conduct training for employees on a monthly basis according to their job classification.
- Identified accident causes and optimal prevention strategies by conducting thorough investigations and analyses.
- Provided new-employee health and safety orientations and developed materials for presentations.
- Carried out day-to-day duties accurately and efficiently.
- Prepared variety of different written communications, reports and documents.
Administrative Assistant
Gonzales Unified School District
Gonzales, CA
01.2018 - 06.2021
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Performed routine clerical tasks by scanning, filing and copying documents.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Welcomed office visitors and alerted staff to arrivals of scheduled appointments.
- Placed supply orders, maintenance and technology request.
- Used Escape, Google Mail, Calendar and Drive.
- Manage Substitute assignments using Frontline/AESOP.
- Reconcile absences using Frontline/AESOP.
- Maintained attendance sign in sheets of classified employees.
- Register students using AERIES.
- Assist students with minor first aide and chronic health issues.
Office Clerk/Health Aide
Gonzales Unified School District
Gonzales, CA
02.2007 - 01.2018
- Answered calls from parents and supported student care.
- Managed over 50 incoming calls from parents.
- Maintained clean, safe and well-organized student care.
- Supervised student activities and provided assistance when needed.
- Helped students with basic first aide and chronic health issues.
- Helped District Nurse with state reports like immunizations record keeping and physical and vision referrals. Send reports to State when required.
- Assisted students by offering fluids and snacks and recording amounts in consumed in logbook.
- Assisted School Secretary with running off copies.
- Helped School Secretary with attendance of students.
- Helped parents with inquiries such as attendance, teacher inquiries.
Education
High School Diploma -
Pinnacles Continuation High School
Skills
- Office administration
- Routing Mail
- Organizing Mail
- School records monitoring
- Filing and data archiving
- Administrative support
- Mail distribution
- Office management
- Employee timesheet processing
- Scheduling
- Excellent Communication
- Good Telephone Etiquette
- Organization and Time Management
- Problem-Solving
- Teamwork and Collaboration
- Data Entry
- Active Listening
- Truancy reporting
- Attendance records oversight
- Attendance Records Maintenance
Timeline
Middle School Secretary
Santa Rita School District
09.2024 - Current
Attendance Intervention Specialist
Monterey Peninsula School District
09.2023 - 09.2024
HR-Specialist COVID-19
Santa Rita School District
10.2021 - 09.2023
Safety Trainer
Coastal Cooling
07.2021 - 10.2022
Administrative Assistant
Gonzales Unified School District
01.2018 - 06.2021
Office Clerk/Health Aide
Gonzales Unified School District
02.2007 - 01.2018
High School Diploma -
Pinnacles Continuation High School