Selene Marrufo
Odessa,United States
Summary
Enthusiastic Administrative Assistant with expertise in anticipating professional needs and proactively identifying and resolving problems. Excellent customer service and conflict management skills. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
5
5
years of professional experience
Work History
DOT Compliance Coordinator
Basin Energy LLC
Odessa, TX
06.2024 - Current
- Ensure that all employees adhere to local, state, and federal DOT regulations and company policies. Including monitoring compliance with FMCSA regulations and conducting regular audits of driver records and operations.
- Created and maintained DQ files. Managed internal and external compliance reporting including maintaining accurate records of driver qualifications, medical certifications, MVRs and drug testing results with Clearing House.
- Process and manage driver accident claims, conduct investigations to determine causes and identify trends to improve safety measures.
- Applied for necessary permit and certifications for the company such as oversize permits and Hazmat certifications.
- Manage the registration of titles and tags for company vehicles.
- Prepared compliance reports for management, highlighting key findings and recommendations for improvement, covering issues and recommendations.
- Confirmed data and licensing information through investigations and notified violators of required changes to bring operations into compliance.
- Created and maintained Tractor /Trucks, Trailers/Tanks daily Maintenance reports
- Kept track of driver hours for safety and ensured compliance with weekly hour reports.
- Monitored regulatory changes, updating policies and procedures to maintain alignment with new requirements.
- Was in charge of hiring process for all new employees. Scheduling & sending off for safety certs and drug testing screening. Ensuring that applications were filled out correctly and followed up with previous employers to verify.
Secretary/Accounts Payable Accountant
Lobos Energy Services
10600 W County Rd 74
07.2023 - 03.2024
- Enhanced office efficiency by streamlining filing systems and organizing documents.
- Maintained accurate records of office expenses, assisting in budget preparation and cost control efforts.
- Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
- Created detailed reports summarizing critical data points such as budgets or performance metrics for easy review by upper management.
- Maintained daily report documents, memos and invoices.
- Handled daily scheduling tasks and provided administrative support for entire department.
- Recorded and tracked operational expenses to identify and eliminate wasteful spending.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping and data entry for increased efficiency.
Accountant Clerk
Lucky 7 Trucking
7945 S Arrowhead
01.2021 - 06.2023
- Managed employee files and records, scheduling, time sheets and payroll.
- Processing of accounts receivables/ payables.
- Generated monthly invoices.
- Assisted with budgeting and forecasting.
- Performed cost analysis for manufacturing.
- Supported tax preparation efforts, gathering necessary documentation and maintaining accurate records throughout the year.
Education
High School Diploma -
Permian High School
Odessa, TX05-2012
Skills
- Expense Tracking & Reporting
- Accounts receivable and payable
- Presentation Creation & Design
- Verbal and written communication skills
- Complex Problem-Solving
- Excel spreadsheets is my specialty
- Extremely Reliable
- Multitasking and Time Management
- File management
- Database administration
- Excellent Organization Skills
Fluent in English & Spanish
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Timeline
DOT Compliance Coordinator
Basin Energy LLC
06.2024 - Current
Secretary/Accounts Payable Accountant
Lobos Energy Services
07.2023 - 03.2024
Accountant Clerk
Lucky 7 Trucking
01.2021 - 06.2023
High School Diploma -
Permian High School