Shanita V. J. Thompson

• Prepare monthly invoice to client
• Prepare and submit second tier MWBE spending to Client by maintaining excel a payment log for MWBE subcontractors
• Prepare PowerPoints for monthly and quarterly meetings
• Analyze monthly production reports
• Onboarding and off boarding of employees
• Develop new processes pertaining to doing business more efficiently, and making sure adequate training was provided
• Make travel arrangements and prepare expense reports for the Management Team
• Create submittals for O&M manuals & drawing updates
• Approve payments to subcontractors and vendors through AP Workflow
• Create RFIs, RFCs, and DCNs and send to client for approval
• Processing & closing out of service order and work orders
• Tracking service orders and work orders through the process making sure all work is complete
• Tracking budget for work orders
• Processing billing in Exxon Mobil system
• Maintain SharePoint, provided appropriate access for CH and Client, creating document system for Program management, Educate others on the use of SharePoint
• Created Certificates of Completion for technicians, Schedule CEU classes for technician
• Maintained upkeep of facilities, arranged repairs for HVAC, Floors, and roofs
• Collaborated with managers regarding seating assignments
• Designed site trailers, to accommodate project needs

• Prepared daily tie-out spreadsheets between National City and Pitney Bowes Inc
• Prepared daily cash rejects spreadsheets for leasing
• Processed refunds
• Adjustments to clients' accounts
• Processed return checks and ACHs
• Research missing checks and payments
• Applied missing checks and payments

• Assisted the three partners daily
• Diversified duties such as typing letters to the IRS and State regarding tax issues, preparing returns for mailing, faxing, filing, and answer switchboard
• Duties also included entering of employee time sheets, problem solving and billing

• Assisted Branch Manager in the daily running of the branch
• Produced branch monthly report for Branch Manager
• Reviewed and Maintained employees' payroll
• Processed accounts payable for the office
• Scheduled exams for broker licensing/registration
• Assisted with human resource problems
• Research legal cases
• Diversified duties such as typing letters to clients, ordering supplies, processing account paperwork, approving outgoing wires, and check writers
• Duties also included logging deposits, filing documentation, answering switchboard, scheduling staff's vacations, scheduling flights for Branch Manager's meetings

33 credits completed towards Associates

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