SHANNON AUBREY
Austin,TX
Summary
Competent Event Producer with proven ability to develop creative, effective and successful event strategies to carry out events to highest of standards. Possesses excellent communication and interpersonal skills to establish and maintain positive working relationships. Adept at managing all aspects of event planning including logistics, venue selection and catering. Knowledgeable and experienced in budgeting, vendor management and event promotion and marketing. Adept at problem-solving.
Overview
22
22
years of professional experience
Work History
Event Producer
George P. Johnson
02.2020 - Current
- Provide project leadership and guidance throughout the lifecycle of events from client discovery and objective setting, creative development, pre-show production management, onsite delivery and post show production and wrap up.
- Enhance event attendee experience by meticulously coordinating logistics and managing event schedules.
- Achieve seamless event execution through effective communication with vendors, caterers, and staff members.
- Boost overall event satisfaction by promptly addressing and resolving any attendee concerns or issues.
- Maximize budget efficiency by skillfully negotiating contracts with suppliers and vendors for cost-effective services.
- Strengthen client relationships by consistently delivering high-quality events that exceeded expectations.
- Streamline event operations by developing comprehensive project timelines, checklists, and budget guidelines for team members to follow.
- Foster a positive working environment through effective team collaboration and clear communication of roles and responsibilities.
- Ensure successful events through thorough pre-event site inspections, risk assessments, and contingency planning measures.
- Excell in time management while simultaneously overseeing multiple projects from inception to completion.
- Collaborate closely with clients during the planning process to ensure their objectives were met within the scope of the event.
- Maintain strong vendor relationships resulting in reliable partnerships that ensured high-quality products/services at competitive prices.
- Create detailed timelines and budgets for events to meet all deadlines.
- Evaluate existing plans, processes and events planning services to identify opportunities for improvement.
- Implement contingency plans to address last-minute changes or unforeseen events.
Event Manager
George P. Johnson
04.2018 - 02.2020
Conference Manager
Stone Fort Group
01.2015 - 02.2018
- Enhanced conference attendee experience by implementing seamless registration processes and efficient event logistics..
- Coordinated event logistics, including venue selection, catering arrangements, A/V equipment setup, and transportation management for smooth event execution.
- Evaluated post-conference feedback from attendees, identifying areas of improvement for future events to enhance satisfaction rates.
- Oversaw event registration process by collecting and tracking attendee information.
- Adhered to strict compliance and legal requirements for event planning, mitigating potential risks while maintaining high ethical standards.
Project Manager
APQC
02.2012 - 01.2015
- Directly responsible for planning and managing the work streams and budgets for two annual conferences including meeting logistics, registration, meeting content, session presenters, keynotes, marketing, social media, volunteer committee and overall meeting experience.
- Sourced, vetted and managed vendors needed to accomplish project goals.
- Coordinated cross-functional teams and resolved conflicts, maintaining a positive work environment throughout the project lifecycle.
- Negotiated contracts with vendors and suppliers, securing quality materials at competitive prices for efficient use of resources.
- Enhanced overall project success by conducting thorough post-project evaluations and incorporating lessons learned into future efforts.
- Delivered exceptional customer satisfaction by proactively addressing client concerns and meeting or exceeding expectations throughout the engagement process.
Membership & Wellness Director, Associate Executive Director
YMCA of Greater Houston
05.2002 - 11.2011
Education
Bachelor Of Arts In Sociology -
Texas A&M University
College Station, TXSkills
- Project management
- Budget development and management
- Client relationship management
- Events logistics management
- Professionalism
- Effective written and verbal communication
- Creative problem solving
Timeline
Event Producer
George P. Johnson
02.2020 - Current
Event Manager
George P. Johnson
04.2018 - 02.2020
Conference Manager
Stone Fort Group
01.2015 - 02.2018
Project Manager
APQC
02.2012 - 01.2015
Membership & Wellness Director, Associate Executive Director
YMCA of Greater Houston
05.2002 - 11.2011
Bachelor Of Arts In Sociology -
Texas A&M University
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