SHANNON JOHNSON
Lake Stevens,WA
Summary
Strive to achieve employer and customers' expectations. To be the best I can be and learn as much as I can to better myself and my employer. I enjoy helping others and can work in any environment. Detail-oriented with over 10 years of experience providing dedicated clerical assistance. Offering strong skills in case file management, scheduling and assistance with courtroom proceedings. Organized to handle a high-intensity workload. Structured Judicial Assistant possessing 60 wpm typing speed and first-rate organizational and communication abilities. Prepares and examines legal documents, administers oaths and records minutes. Focused on liaising between judges and other county departments and age.
Overview
15
15
years of professional experience
Work History
Judicial Assistant
Everett Municipal Court
12.2023 - Current
- Receive and process payments
- Schedule court dates, victim panel and alcohol evaluations, record searches, and scheduled jail time
- Assist the general public, defendants, attorneys, and law enforcement personnel
- File citations, record searches, time pays etc
- Type, process, and issue routine legal documents such as subpoenas, summonses, warrants, and motions
- Perform data entry for citations, docket entries, dispositions, etc
- Maintain accounting and financial records for the Municipal Court
- Prepare financial journals of transactions, reconcile bank statements, and verify financial records
- Enter, maintain, and retrieve information from electronic statewide networks, such as DISCIS
- Schedule and coordinate court hearings; prepare notices and various calendars, including court calendars, arraignments, show cause, bench trials, confirmation hearings, motions, mitigation hearings, contested hearings, jail calendars, etc
- Serve as the courtroom clerk for any one of the weekly courtroom sessions, such as Jury Trial calendar; Contested Hearings on traffic infractions; Bench Trial calendar; two pre-trial calendars; motion calendar; confirmation hearings on jury trials; and evening bench trials on an average of twice a month
- Review sentence imposed by the court and monitor compliance
- Perform various courtroom duties
- File and document all treatment and counseling reports in appropriate probation files and the case management system
- Assist in the daily operation of the Electronic Home Detention (EHD) Program
- Conduct occasional EHD hook-up and disconnect appointments with clients
- Open, close, archive, and maintain assigned files and records according to department procedures
- Summarize and record all judicial actions or directives, including rulings, findings, pleas, and sentencing.
- Enhanced courtroom efficiency by managing and organizing case files, exhibits, and legal documents.
- Supported judges in decision-making processes through thorough research of statutes, regulations, and case law.
Administration Assistant 4
State of Washington; Department of Corrections
04.2020 - 12.2023
- Works closely with the Superintendent of our facility
- Schedules meetings, drafts correspondences for the appointed authority, updates organization charts, maintains calendars for the facility
- Legal Liaison for Cedar Creek Corrections Center, Department of Corrections, facilitates hearings for our Incarcerated Individuals in our facility
- Works closely with the courts and attorneys
- Conduit for the Attorney General updates the facility policies and procedures
- Public Discloser Coordinator Requests and reads court and police records, Victim Witness entries, archives in the State Archiving system per policy
- Works in WATCH, JABS, ODYSSEY, JBRS, OMNI, On-Base, answers multiline telephone systems, faxes, works directly with offenders who are in the prison facilities
- Completes, organizes, combines, builds, and closes files per policy
- Processes and reads court reports, data entry, updates case management screens
- Monitors assignment boxes and assigns offender release plans and instate transfers to Community Correction Officers Assigns all Jail causes according to Policy
- Monitors a person's release, assigns accordingly
- Supervises, assigns, teaches, and checks the work of office support staff
- Trains new staff in OMNI and office procedures and checks their work to ensure its being completed on time and accurate and other job duties assigned.
- Streamlined office processes by implementing efficient organizational strategies and time management techniques.
- Enhanced communication efficiency by creating comprehensive internal documentation and updating office policies for clarity.
Criminal records/Background Tech
Department of Corrections
07.2021 - 01.2022
- Conducted background checks throughout the USA
- Assembled criminal records for the incarcerated individuals who have been newly convicted and sentence to one of Washington's Prisons Assisted the State to determine the correct housing and program needs for the individual.
Administrative Assistant
DSHS Dept Of Social And Health Services
08.2018 - 04.2020
- Entered birth to 3 years old applications for our region across Washington
- Processed and entered the intake application, requested medical and school records, answered phones, assisted with Interpreter Services for clients in need
- Filed, made client files, data entry, archived state files
- Created spread sheets with Excel, Word Documents Tracked applications coming in and ones that are processed, ordered office supplies
- Customer Service with the clients, records research, and requests for clients Worked with clients and helped them with their needs, assisted with applications, answered questions.
- Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
Patient Service Represented
Western Washington Medical Group
04.2015 - 08.2018
- Checked in patients, processed co-pays, requested medical records, set up charts, data entry, answered phones, filed, faxed, ordered supplies, trained new employees, assisted with Medical Assistants as needed.
Independent Contractor
07.2009 - 04.2015
- Massage Therapist
Education
No Degree - DIGITAL COURT REPORTER
Everett Community College
Everett, WA08.2024
Massage Certificate - Business Administration/MASSAGE THERAPY
Spectrum School of Massage
Lake Stevens, WA06.2009
Skills
- Excellent Customer Service Skills
- Excellent oral and written communication skills
- Proficient with Excel and Microsoft Word
- Analytical and interpretive skills
- Strong organizational skills
- Ability to work with minimal supervision
- Ability to meet deadlines
- Ability to work in stressful and fast paced environment
- Excellent Attention to Detail
- Excellent Administration Skills
- Strong Correspondence Skills
- Policy Coordinator
- Knowledge of Contracts
- Public Disclosure Coordinator
- Coordinate conferences, meetings, and trainings
- Knowledge of Grievance Resolution
- Legal Research
- Document Drafting
- Proofreading
- Microsoft Office Suite
- Attention to Detail
- Problem Solving
- Adaptability
- Conflict Resolution
- Multitasking
- Professionalism
- Computer Proficiency
- Office Management
- Organizational Skills
- Records Management
- Document Preparation
- Strong Organization
- File Management
- Calendar Management
- Payment Collection/Accounting
- Filing Systems
- Schedule Management
- Washington State Notary Public
Timeline
Judicial Assistant
Everett Municipal Court
12.2023 - Current
Criminal records/Background Tech
Department of Corrections
07.2021 - 01.2022
Administration Assistant 4
State of Washington; Department of Corrections
04.2020 - 12.2023
Administrative Assistant
DSHS Dept Of Social And Health Services
08.2018 - 04.2020
Patient Service Represented
Western Washington Medical Group
04.2015 - 08.2018
Independent Contractor
07.2009 - 04.2015
No Degree - DIGITAL COURT REPORTER
Everett Community College
Massage Certificate - Business Administration/MASSAGE THERAPY
Spectrum School of Massage
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