Sharon McKenzie
Fayetteville,GA
Summary
Results-driven specialist in finance management, human resources, academic department administration, and management with a proven track record of consistently surpassing company goals. Skilled in business finance planning and management, particularly in travel and expense management. Recognized by interdepartmental leaders for expertise in training and coaching finance personnel. Known for innovative thinking and proactive approach, leveraging strong communication, collaboration, research, and resource optimization skills. Adept at process improvement across all areas of operation, leading to impressive efficiency, exceptional service, and overall business expansion.
Overview
22
22
years of professional experience
1
1
Certification
Work History
Financial Administrator III (Hybrid)
Georgia Institute of Technology, School of The Parker H. Petit Institute for Bioengineering and Biosciences
2017.03 - Current
- Effectively manage accounting duties including reimbursements for business travel expenses
- Establish performance goals for employees, evaluate work performance against the benchmarks, provide feedback, and recommend changes in pay accordingly
- Communicate closely with interdepartmental management to effectively process their travel expense reimbursements, requisitions, and purchase orders
- Effectively manage all accounts payables and receivables
- Generate and interpret financial data for use for funding documentation including grant proposals and contracts, general allotments, and endowments
- Diligently manage assigned departmental budget duties including supplying updated data for use in budget amendments and related reports
- Collaborate with various department financial offices adjusting journals
- Facilitate department financial journals adjustments
- Collect, reconcile, and audit accounting documentation
- Implement highly successful process improvement measures throughout the finance and accounting department as needed to optimize efficiency and quality of operations.
Faculty Support Coordinator I
Georgia Institute of Technology, Manufacturing Institute
2017.03 - 2022.11
- Compiled information for appropriate faculty and staff by preparing drafts, correspondence, and reports for the department
- Approved and submitted Workday transactions for: requisitions, p-card transactions, supplier invoice request, expense reports, and receipts
- Directed monthly p-card purchase statement reconciliation for the department
- Entered, canceled, and modified Travel Authorizations in Workday for faculty, research staff, external committee members, and graduate students
- Managed domestic and international travel arrangements for GT faculty, GT Affiliates and GRAs
- Submitted Workday change order requests
- Managed Expense Reimbursements for non-travel and travel related expenses
- Directed department Event Management System and approve space usage
- Facilitated Expense Reimbursements Validations Submissions
- Orchestrated check requests in Workday for ECM members, students, faculty and research staff
- Collaborated with PI's regarding interpretation and application of administrative policies and procedures
- Cooperated with department financial office in coordinating oversights on sponsored project activities
- Assistant to GTMI Associate Director in his multiple roles including Mechanical Engineering Professor, and Executive Director of the Novelis Hub Program
- Facilitated logistics for department large annual and mid-year events (departmental and institute level), lectures, visits with institution stakeholders, meetings, seminars and video conferences
- Organized and update faculty CVs and bio-sketches; update faculty members' database
- Supported faculty & graduate assistants with Workday purchasing equipment for sponsored projects
- This includes sole source documents for purchases over $10,000.00, supplies and services in a timely manner within guidelines established by federal, state and institute policies
- Assisted the department financial office research budget variance line items for projects and resolve
- Collaborated with vendor’s logistics technicians, customer service representatives, service providers, and others involved in the shipment of products and equipment
- Maintained accurate and updated documentation of department purchases and requisitions, personnel data, and staff activity calendars using internal databases
- Trained, evaluated, and coached new administrative assistants to ensure faithful adherence to best practices
- Collaborated with department staff, interdepartmental team members, and external affiliates to gather information and compose reports and correspondence to relay business operations updates
- Assisted interdepartmental staff with special projects, high-dollar purchases and procurement of equipment, supplies, and services.
Administrative Aide
Central Michigan University
2012.11 - 2017.03
- Increased student retention by guiding students through enrollment processes, supporting them through transitions throughout their course of studies, and assisting with resolution of various issues
- Optimized administrative activity in support of the program administrators by performing duties including managing courses, processing applications, managing files, answering inquiries, and processing data
- Created academic courses for the Education and Master of Science in Administration programs for three Atlanta campuses
- Planned and managed budgets for events for student retention, campus activities, and employer outreach
- Effective resolved student and faculty issues including grade disputes, non-attendance, and withdrawal processes and conducted follow up as needed.
Human Resources Professional
House of Dawn, Inc.
2011.07 - 2012.07
- Trained, evaluated, coached, and supervised managers for the group home to ensure faithful application of best practices in all areas of duty
- Coordinated and facilitated meetings, interviews, and referrals then conducted follow up to ensure completion; administered and recorded assessments
- Managed budget for weekly activities related to the residents and their individual households
- Collaborated with internal teams and community resources to provide comprehensive support and service according to individual needs of residents.
Admissions Representative
Anthem Education Group
2010.06 - 2011.07
- Recruit, advise and consult prospective students with an interest in the medical or information technology field of study
- Evaluate students during face-to-face interviews to recruit prospective graduates that are eligible for campus programs
- Recognize the needs of prospective students and provide education solutions for their career needs
- Conduct campus career counseling sessions
- Work directly with the Financial Aid and Registrar departments to ensure completion of enrollment paperwork and to obtain all transcript information for proper enrollment
- Recruit students from local high schools and the community.
Property Manager
Lee Issacson Property Management Company
2008.05 - 2010.06
- Supervise, train, recruit leasing agents, and maintenance staff on 2 properties
- Manage all personnel operations
- Track and manage staff bi-weekly timesheets
- Accounts payable duties include processing invoice, purchase orders, process credit card bills, and produce monthly vendor account spreadsheets and reports
- Assist accounting and the legal division to collect on past due accounts and to begin the eviction process for tenants that refuse to comply terms of the lease/contract
- Negotiate lease and rental agreements; oversee development improvements, maintenance, and modifications for 2 properties
- Conduct monthly marketing analysis and generated monthly reports
- Conducted daily, monthly and yearly property inspections to ensure State & Federal regulatory compliance.
Property Manager
Woodruff Property Management Company
2007.08 - 2008.05
- Manage large multi-family apartment home that consisted of 300 units
- Accountable for marketing, property inspections, reviewing contracts, credit reviews, lease negotiations, on-site security deposits, rent collection process, skip-tracing, and eviction procedures
- Establish and maintain tenant relationships which included responding to concerns, resolving complaints and arranging maintenance appointments
- Review and submit payroll documents and financial occupancy reports
- Supervise and maintain schedule for maintenance crew and landscape personnel.
Probation Officer
Sentinel Offender Services
2005.06 - 2007.06
- Manage a case load of 300 adult probationers for the Superior Court of Clayton County, GA under the order of Judge Benefield
- Prepare court documents for probation revocation, restitution, and modification hearings
- Present state evidence in court proceedings for probation revocation hearings
- Conduct face-to-face office contacts, telephone, and mail contact with probationers to monitor their activities
- Monitor probationers’ participation in treatment, confinement and community service work activity
- Communicate with judges to modify, terminate or extend conditions of probation
- Document office, telephone and mail contacts with probationers to insure compliance with terms and conditions.
Social Service Technician II/ Mental Health Clinician
New Horizon Service Board
2002.04 - 2005.10
- Manage counseling/treatment programs of children and teens from the ages of 4-16 in day treatment programs
- Conduct family support groups/individual counseling sessions weekly
- Develop curriculum for individualized academic advancement preparation
- Assist treatment team in assessing client needs and developing treatment plans
- Conduct training in crisis intervention, relaxation techniques, and self-motivation skills
- Organize self-help groups with emphasis on recreational therapy in large and small groups.
Education
Master of Arts - Education: Curriculum and Instruction
Central Michigan University
Mount Pleasant, MIBachelor of Science - Psychology
Morris Brown College
Skills
- Problem-Solving
- Travel Expense Reimbursement
- Budgeting
- Financial Planning
- Data Analysis
- Event Planning
- Supervision
- Written and Verbal Communication
- Customer Service
- Grant Funding Management
- Accounts Payable & Receivable
- Human Resources Management
- Scheduling
- Project Management
- Presentations
- Reporting
- Strategic Planning
- Professional Experience in University Research Setting
- Regulatory Compliance
- Cross-Functional Collaboration
- Workday Financial System
- Market Analysis
- Documentation
- Leadership
- Workday Financials
- Document management
- PeopleSoft
- Microsoft Excel expertise
- Accounts receivable management
- Budget Management
- Spreadsheets
- Expense Tracking
- Financial Problem Solving
- Invoice Preparation
- Attention to Detail
- Problem-solving abilities
- Time Management
- Multitasking
- Reliability
- Critical Thinking
- Organizational Skills
- Excellent Communication
- Customer relationship development
- Self Motivation
- Professionalism
- Staff Management
Certification
Central Michigan University, Graduate Certificate, College Teaching
Timeline
Financial Administrator III (Hybrid)
Georgia Institute of Technology, School of The Parker H. Petit Institute for Bioengineering and Biosciences
2017.03 - Current
Faculty Support Coordinator I
Georgia Institute of Technology, Manufacturing Institute
2017.03 - 2022.11
Administrative Aide
Central Michigan University
2012.11 - 2017.03
Human Resources Professional
House of Dawn, Inc.
2011.07 - 2012.07
Admissions Representative
Anthem Education Group
2010.06 - 2011.07
Property Manager
Lee Issacson Property Management Company
2008.05 - 2010.06
Property Manager
Woodruff Property Management Company
2007.08 - 2008.05
Probation Officer
Sentinel Offender Services
2005.06 - 2007.06
Social Service Technician II/ Mental Health Clinician
New Horizon Service Board
2002.04 - 2005.10
Master of Arts - Education: Curriculum and Instruction
Central Michigan University
Bachelor of Science - Psychology
Morris Brown College
Central Michigan University, Graduate Certificate, College Teaching
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