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SHAUNA STREET
Government- Management
OKC,OK
Work Preference
Summary
Detail-oriented Office Administrator and Executive Assistant with expertise in managing facility operations and leading citywide initiatives. Skilled in payroll management, FMLA compliance, and developing public-facing materials, contributing to streamlined processes and increased community engagement. Strong collaborator on cross-department projects and policy development.
Overview
1
1
Certification
18
18
years of professional experience
3
3
years of post-secondary education
Work History
Office Administrator
City of Oklahoma City
08.2024 - Current
- Sole manager for the Central Maintenance Facility (CMF) Training Center building.
- Oversaw security (AMAG), reservations, door scheduling, vendor contracts, and room operations to ensure smooth facility management.
- Managed payroll functions for department employees, ensuring accurate and timely processing of payroll.
- Performed purchasing functions by processing ProCard transactions, purchase orders, and receipts in PeopleSoft/Oracle to maintain budget compliance.
- Complete HRIS personnel actions, pay adjustments, evaluations, and access requests.
- Department FMLA Coordinator responsible for the full leave administration cycle.
- Review eligibility, designate leave, track compliance, maintain confidential files, and process return-to-work.
- Create Citywide FMLA tracking sheets, guides, and best-practice materials & mentor new FMLA coordinators.
- Develop the facility’s entire set of public materials: policies, procedures, brochures, maps, and website content.
- Streamlined the citywide process improvement for take-home vehicle and mileage reimbursement authorization process by transitioning from manual, paper-driven approvals to a digital online workflow using TeamDynamics TDX.
Executive Assistant
City of Oklahoma City
03.2012 - 08.2024
- Delivered high-level administrative and executive support to Department Head, facilitating effective decision-making and organizational operations.
- Prepare departmental agenda items for City Council using PrimeGov.
- Maintain personnel and confidential FMLA medical files with strict adherence to policy and federal law.
- Led Heart of the City efforts for nine years, driving community involvement and surpassing funding goals by $4,000.
- Serve as official department representative on multiple City committees and task forces including JustFOIA, Enterprise Records Management, and Oracle Task Force & Human Labor Relations Partners.
- Develop and implement Fleet Fuel Billing chargeback system and create procedures and policy for Blood Drive Coordination, After-Hours Access, and FMLA/OJI workflows
- Collected and maintained Leading for Results (LFR) metrics in budget module for multiple divisions, ensuring accurate tracking and reporting.
- Process chargebacks through Intergovernmental Claim Vouchers for non-target vehicle maintenance work orders and tracking revenue when posted.
- General Services Department - Administration & Building Management Division
Quality Control Coordinator
City of Oklahoma City
08.2008 - 03.2012
- Reviewed vendor contracts and pricing agreements for compliance with regulations and standards.
- Communicated daily with City personnel to exchange critical information on fuel purchases.
- Import and manually enter large volumes of data into Asset Works M5 Fleet Focus.
- Performed monthly fuel chargeback billing and conducted tank inventory reconciliations for City fleet operations.
- General Services Department - Fleet Services Division
Education
Associate of Applied Science - Business-Computer Information Systems
Oklahoma State University
Oklahoma City 08.2003 - 05.2006
Skills
- Microsoft Office Suite
- PeopleSoft and Oracle
- Kronos
- Timekeeping Management
- Budget management and LFR module
- ProCard purchasing
- JustFOIA
- PrimeGov
- Cityworks
- SharePoint
- AMAG Security
- AssetWorks M5 Fleet Focus
- Team Dynamix (TDX)
- Office Maintenance
- Employee Records
- Adobe Acrobat Forms
Affiliations
- Municipal Leadership Development Program- Class 9
- Heart of the City Coordinator for General Services Dept. 2012 -2022
Accomplishments
- South Oklahoma City Kiwanis Club Employee of the Month -December 2014
- South Oklahoma City Kiwanis Club Employee of the Year - 2015
Certification
- Littler - FMLA /ADA Training Certification
Timeline
Office Administrator
City of Oklahoma City
08.2024 - Current
Executive Assistant
City of Oklahoma City
03.2012 - 08.2024
Quality Control Coordinator
City of Oklahoma City
08.2008 - 03.2012
Associate of Applied Science - Business-Computer Information Systems
Oklahoma State University
08.2003 - 05.2006