Shay Richards
Queen Creek,AZ
Summary
Highly organized, detail oriented Executive Assistant with over 15 years experience providing skillful administrative support to senior executives. Superior multi-tasking talents, with the ability to manage multiple high-priority assignments and develop solutions to challenging business problems. A proven reputation with a consistent history of exemplary performance reviews and recognition for driving efficiency improvement to office systems, workflows and processes. Highest standards of professionalism and service excellent skills.
Overview
1
1
year of professional experience
Work History
Executive Assistant to the Vice President
UW Medicine
Executive Assistant II
Amazon
01.2023 - Current
- Organized and coordinated conferences and monthly meetings.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Created expense reports, budgets and filing systems for management team.
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Updated executives on changing business needs by thoroughly documenting internal and client meetings.
- Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Volunteered to help with special projects of varying degrees of complexity.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Coordinated events and worked on ad hoc projects.
- Organized logistics and materials for each meeting, arranged spaces and took detailed notes for later dissemination to key stakeholders.
Executive Assistant I
Amazon
03.2021 - 01.2022
- Organized and coordinated conferences and monthly meetings.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Created expense reports, budgets and filing systems for management team.
Education
Bachelor of Arts - Business Administration And Management
Huntingdon College
Montgomery, AL2007
Associate of Science - Liberal Studies
Jefferson State Community College
Birmingham, AL2004
Skills
- Advanced MS Office Suite Proficiency
- Executive Calendar Support and Management
- Conflict Management
- Remote Support
- C-Level Executive Support
- Problem-Solving Strengths
- Travel Accommodations
- Employee Timesheet Processing
- Process Improvement
- Project Management
Timeline
Executive Assistant II
Amazon
01.2023 - Current
Executive Assistant I
Amazon
03.2021 - 01.2022
Executive Assistant to the Vice President
UW Medicine
Bachelor of Arts - Business Administration And Management
Huntingdon College
Associate of Science - Liberal Studies
Jefferson State Community College
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