SHEILA FLEET
Executive Assistant
Silver Spring,MD
Summary
Executive Assistant proficient experience in Acquisition and Human Resources Skills Resource Coordination and Allocation Task Prioritization Invoice Processing Strong Organizational Skills Confidentiality Understanding Account Reconciliations Knowledge Database Maintenance Monitoring Accounts Ability To Travel Management Skills Attention To Detail Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
10
10
years of professional experience
Work History
Operational Sustainment Reviewer
BowHead/UIC/US Army
10.2022 - 08.2023
- Conducting annual data calls and consolidating responses from US Army Acquisitions, generating, maintaining, and monitoring master action item lists, and ensuring coordination and tracking with critical stakeholders
- Provided detailed meeting notes, SITREPS, and Zoom recordings for US Army Acquisition
- Schedule all meetings associated with OSR(Operations Sustainment Review) (Season Brief, Kick-Off, IPRs, OSR)
- Collect all required documentation in support of OSR and provide required files to associated program teams for comment or consideration based on OSR timeline
- Develop and execute master item tracker listing for all activities, updated at end of every working day to capture any new items that have occurred.
- Managed full acquisition cycle by planning, reviewing, administering and closing out acquisition contract to achieve seamless transition at all levels of acquisitions.
- Maintained digital and paper and contractual files, ensuring compliance with regulatory mandates and company policies.
- Implemented all critical information into agency's database and maintained confidentiality to keep information secure.
- Reviewed contract plans and project specifics for thorough understanding.
- Closely monitored and evaluated contract performance to determine regulatory compliance and necessary amendments.
- Assisted in expansion efforts by positioning contracts and executing paperwork as quickly as possible.
- Tracked resolution status on critical contracts and issues for program management staff.
Secretary I
Claison Point Partners
02.2022 - 10.2022
- Provide administrative support to Defense Civilian Personnel Advisory Service program correspondence through TMT, CATIMS, and SharePoint
- Work closely and build relationships with DCPAS Leadership Team
- Developed and maintained SharePoint spreadsheets for tracking and concurrence of outstanding packages
- Responded to emails and other correspondence to facilitate communication and enhance business processes
- Offered technical support and troubleshot issues to enhance office productivity
- Developed and implemented office management procedures to increase training team productivity and accuracy
- Resolved issues through active listening and open-ended questioning, escalating major problems to manager
- Analyzed and solved multi-faceted problems that effected executive leaders and business initiatives.
Administrative Aide III
PG County Government Health
09.2021 - 02.2022
- Provided administrative assistance for Prince George's County Health Department Environmental Engineering
- Stayed up to date on laws and licensing requirements for Well and Septic permits
- Created documents with applicant information and verified data against EPermits and Momentum database information
- Collaborated closely with applicants to determine eligibility and verify accuracy and integrity of application data
- Created and updated physical records and digital files to maintain current, accurate and compliant documentation
- Delivered top-notch administrative support to office staff, promoting excellence in office operations
- Maintained supplies inventory by checking stock to determine inventory level and ordering new supplies when inventory runs lows
- Reviewed incoming communication and prepared replies to general inquires and routine actions
- Maximized sound operations and continually reviewed administrative functions for potential process improvements
- Answered, responded to, and transferred over fifty daily phone calls on multi-line phone system
- Built and maintained excellent customer relationships through timely response to inquiries and going beyond to accommodate unusual requests
- Developed and updated spreadsheets and databases to track, analyze and report.
Administrative Specialist HR
St. Mary's County health department
12.2020 - 06.2021
- Schedule dates, times, and/or location for interviews, verify citizenship and eligibility for hire
- Conducted high volume COVID-19 new hire orientation by preparing all materials for new employee handbook
- Responding to HR requests, resolving issues of health insurance enrollment, FMLA, reclassification and payroll adjustments
- Initiating contact with candidates and new hires regarding completion of required paperwork, mandatory training, to gather information regarding onboarding, reference/background checks, terminations, audit recruitment c lose out files
- Enhanced business recordkeeping by developing and optimizing organizational spreadsheets for non-compliant employees, employee COVID testing, emergency essential employees and contract renewals
- Maximized employee knowledge and productivity by effectively monitoring new hire HR training
- Incorporated new hires feedback to improve orientation process and training
- Reviewed and updated existing policies and procedures to keep in compliance with productivity, recruitment, hiring processes and talent management
- Planned and managed recruitment activities for new hires using strategic personnel, staffing, and position management practices
- Maintained work structure by updating job requirements and job descriptions for all positions
- Actively listened to customers' requests, confirming full understanding before addressing concerns
Project Administrative Assistant
Walsh Construction
05.2019 - 03.2020
- Track and file all project related paperwork including RFIs, submittals, and change orders Maintain tracking and control system for identification, status, and location of all jobsite contracts
- Ensures quality control for all incoming shipments and assigned to corresponding storage container at worksite
- Process all sub-contractor certified payroll through HUD payroll system Elations
- Processed all invoices through CMIC (Project Management system) within 3 days of receiving invoice
- Conducted safety orientation on all sub-contractor and adhere to all safety standards, rules, and expectations while working at the jobsite each day
- Created spreadsheet systems for employee records
- Company documents and contract additions to optimize operations and reduce project lags
- Achieved accurate administrative support by double-checking accuracy of change forms and company compliance
- Maintained daily schedule utility service provider according to project timelines
- Used radios and hand signals to coordinate communication between equipment operators and ground workers
- Interacted daily with various project managers, subcontractors, and Charles County municipal inspectors to insure updated occupancy requirements
- Demonstrated safe and proper operations of safety gear and small hand equipment to prevent harm to team members.
Secretary III
Defense Nuclear Facilities Safety Board
10.2013 - 11.2018
- Provided technical edits, quality assurance of information papers, congressional letters, policy recommendations to Department of Energy and Defense Nuclear Facilities Safety Board employees and members of the board
- Complete Time and Attendance and performs time and attendance audits, as well as keep and validate time and attendance for employees using paper Individual Leave Records, and web-based Web TA system
- Arrange, authorize, and approve travel arrangements for Nuclear Weapons Program employees using Concur Travel system
- Responsible for writing and editing press releases, articles and other written communication materials concerning scientific subjects related to the organization's programs; writing and editing speeches and talking points for public events, press conferences and other such appearances
- Developed and maintained current SharePoint spreadsheets for tracking and analysis of office data such as Department of Energy reports and Nuclear Facilities inspection reports
- Served as Administrative Lead to train all new employees on processes and procedures.
Skills
- Advanced Excel Spreadsheet Functions
- Electronic Document Storage
- Proofreading Submissions
- Multi-Tasking and Prioritization
- Operations Support
- Human Resources Department Processes/Orientation
- Data Verification
- Workflow Processes
- Complex Problem-Solving
Additional Information
DoD Secret Clearance
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Operational Sustainment Reviewer
BowHead/UIC/US Army
10.2022 - 08.2023
Secretary I
Claison Point Partners
02.2022 - 10.2022
Administrative Aide III
PG County Government Health
09.2021 - 02.2022
Administrative Specialist HR
St. Mary's County health department
12.2020 - 06.2021
Project Administrative Assistant
Walsh Construction
05.2019 - 03.2020
Secretary III
Defense Nuclear Facilities Safety Board
10.2013 - 11.2018
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